Reports :: Generate Report File Name
Apr 28, 2014
I have a report named PIRREPORTFORMD17792. Every time I try to print out a record, the MS Access 2010 uses PIRREPORTFORMD17792 as a default file name.Instead of using PIRREPORTFORMD17792 as a default file name for all the reports, I would like to use a field on the form for the file name. This field called PIRNO. This field will automatically generate a number whenever a new record is added.
If I am on a record shown PIR20014-0001, then I want the file name of this report (in PDF) to be PIR20014-0001.
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Jan 20, 2015
I found the vba to generate multiple pdf's from a single report which is working well (see below).
The script below generates about 15 pdf files and stores them in the specified directory
I'd like to be able to now email these to the individual users (SCNAME) but cannot work out where to start, i've tried a lot of things from the research on emailing, just not working.
All the information I need is in one table which includes the users email address field (SCemail).
I've also created an update query which generates a unique file name into the field (SCInstallDate) (currently not using this field data)
Code:
Private Sub cmdSC2PDF_Click()
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [SCNAME] FROM [Schedule];", dbOpenSnapshot)
Do While Not rst.EOF
strRptFilter = "[SCName] = " & Chr(34) & rst![SCNAME] & Chr(34)
[Code] .....
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Sep 10, 2013
I have to compile a report from more than two queries. All queries have a field common between them.
E.g.
query1 gives name, address and contact number of all the 30 students in a class
query2 gives semester wise marks obtained by each student
query3 gives performance in sports of each student.
All the three queries have name of the student common in them.
Now I wish to generate a report card which should be as under:
1. The record of query1, query2 and query3 corresponding to a particular student should come together.
2. The record of query1, query2 and query3 corresponding to the next students should come after that and so on.....
I tried using a sub-report but it ends up displaying all the records of query1 first and then all the records of query2 and so on...
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Jun 19, 2015
I created a database to set-up contracts, record receipt and issue of drawings and generate procurement schedules for construction projects. The database has been in use for over a year and I have only now encountered an unforeseen problem, the fix for which is beyond my skillset. I am unable to generate the reports as I have done for the other projects in the database.
The problem is in the Drawing Registers section. When the drawings are issued, I have to log the date they were received, the drawing number, drawing title, revision letter/number and note any changes on the current drawing. The drawing number is the Primary Key and is linked to several other tables, forms, reports, etc. The problem I have now encountered is that Architects arent that creative when numbering their drawings and tend to use the same numbering sequence for each job. So I can have several jobs with the drawing number A01. I have managed to still keep this field unique by adding a prefix (either a job number or an abbreviation for the job name). This way I am not changing the actual drawing number. However, on this current job the Architect is using the numbering sequence A1, A2, A3A25. Because he is using A1 and not A01, the drawing register reports are not sorting the drawings in the correct order and drawings A10 is listed after drawing A1 and A20 after drawing A2.
I found a round-about way of getting the drawings sorted by adding a second field. The primary key would be my version of the drawing number where I can enter it in a manner that the drawings will sort; the new field would be the actual drawing number as seen on the drawings. The reports would be sorted by my field but this field will not be visible on the reports.Is there another way to sort these records?
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Dec 2, 2014
So Access was unable to manage the amount of content that I needed to produce in a single report. The reports contain 12 charts/graphs all of which I needed on separate pages (one chart per page). As such I could not create large enough charts in access to fit to each page, as Access limits the amount of space one can use in a report.
I downloaded Microsoft Reports Builder 3.0 and built my reports as needed and can generate them as desired at current. I'm wondering if there a way to call that RDL file I created to generate my reports from a form control button in Access?
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Aug 12, 2014
i have a form to generate report with 3 filters,
1.sales_person,
2.Client_Name,
3.Product_ID
these are combo selection and the report is working fine with these 3 filters. filtering by a query. all 3 feilds on the same table.what i am unable to do is make these filters as option to select with a check box. like if i dont want the third filter product but to generate report with the other two filters sales_person and client_name.
edt: uploading my DB Form report_generator on medical_request_query and table medical_requeset
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Apr 10, 2013
Using a table with employees, I created another with equipment that uses a lookup to assign each piece of equipment to an employee (more than 1 piece of equipment can be assigned to each employee)
I want to be able to select records using a form, either by checkbox or listbox of which employees to include in the report that shows what equipment each is assigned. The problem I am having is creating the form/code to create the and/or query to generate the report.
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Oct 28, 2013
I need to build such a report, Unfortunately, I do not know how to use VBA to create each group (grouping by type) had a different header.
The problem becomes bigger that everything must generate queries dynamically cross, the number of columns in a given type may vary depending on the number or the size of the products in which they occur.
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Nov 5, 2013
I have a table called bookings, three records within that table are;
arrivaldate
departuredate
breakfast
This Table (Bookings) is linked to the guest table via GUESTID..Assuming that a guest arrive on the 5th and leaves on the 10th, I am trying to create a breakfast voucher for the guest for each day of their stay.
So 5 vouchers, 1 each for the 6th, 7th, 8th, 9th, and 10th.I have created the breakfast voucher as a report and a query to include data but I dont know how to propagate the new data to actually create the vouchers. All I can get is data for the arrival or departure fields.
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Jul 1, 2013
I have created invoices as reports but now I'm looking for a way to add an invoice number to it. It needs to be an auto increment number for every invoice for every client.
I have 10 different clients and I want them to have their own incremented invoice number. Every client has it own unique number. So for example in week 1 I want to have the following invoice numbers; 01-0001, 02-0001, 03-0001 etc. In week 2 I want them to be; 01-0002, 02-0002, 03-0002. It is important that every client has the invoice numbers without gaps.
What is the best way to realize this?
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Jul 29, 2013
I'm completely new to Microsoft Access. This project was thrown my way. I have an accounting database to track payables, receivables, financials, and deliquencies/collections. Is there a way to generate a report for any of the items in the previous sentence that haven't been completed to keep track of workload.
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Jun 18, 2013
I have a main form (Parent) along with a subform(Children). I want to have a button that generates a report with the Parent information as a header and the items in the subform as details. In addition, I want the report to show only the children that were recently added not all of the children.
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Jun 8, 2013
I am using a barcode font in order to generate a number as a barcode on my report records. In order for my barcode scanner to read the barcode it needs an asterisk at the beginning and at the end.
So, if my record ID is 62 - in order for the barcode to be displayed correctly, it needs to be on the report as *62* .
Without digressing into a discussion on barcode methods in Access, how can I precede and succeed each ID number field with an asterisks?
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Nov 4, 2013
I have a form where we fill in information for supply of equipment to employees.
Each item must be signed for on a printed report.
I am encountering problems trying to create enough rows in my report detail for each signature of the items supplied.
For example, on the form I will select the "equipment" - 4 hats supplied and 3 boots. On the report I want the equipment set as the group and the detail to be a number or rows which equals the number of selected items. therefore under the Hats group heading I want 4 blank rows which are made up of 3 text boxes - Print Name, Signature & Date and another group heading for boots but with 3 lines.
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May 8, 2013
My reports are saved as a PDF at the moment I click the print report button, select cutePDF Writer then manually add the Quote number stored in Field from the Table or form into the file name, then select the location to store the PDF file
Can I make this process automated when I click the print report button to auto select PDF Print, then auto populate the file name with the quote/Inv Number and then save to nominated directory.
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Mar 26, 2013
I have an excel file that I need to prepare to create a report.It would be great if I could do this with Access 2003. This would mean that I need to import the excel file and create a table to handle this.Is there by any chance that I don't need to create a table and I can process the excel file? Or maybe automate the import of the excel file into table and only use a few of the columns so later I can create the report in access.Also what I need to do is add some columns with text in it (a standard text) that needs to add a day taken form the column to the right.
I simply would like to avoid to create a table from the import as this would make me end with a lot of tables (or mabye option to delete the table after finishing producing the report.
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Jun 26, 2014
I want to open a simple report (restricted to the current record) but I need it as a editable MS Word file, (not printed or pdf, etc.)
Quote:
Private Sub MyReport_Click()
Dim stDocName As String
Dim strWhere As String
[code]....
I've tried several combinations of vba..I'm using Microsoft Access 2007
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Jul 19, 2015
I want to save my report as excel file on the user computer with a click of a button. I have tried this code:
Private Sub Cmd_ReporttoExcel_Click()
DoCmd.OutputTo acOutputReport, "Gastrolog Report", acFormatXLS, "C:UsersXXDocuments" & Format(Date, "yyyymmdd") & ".xls"
End Sub
But it is giving error 2282 - The format in which you are attempting to output the current object is not available.
The other part of this question is :
This is something similar when I didn't have "PDF add in " in access 2007, when I added PDF add in then option to save file in PDF was available in "output to" action of macro. There is nothing like excel add in. However when I can export the data in excel sheet by Export function in access why don't I have option to save file as excel in "output to " action in macro? I want to have this option so that user can click a button in the form rather than in the top ribbon try to find out how to transfer and save the excel sheet.
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Aug 7, 2014
I'm building an application to record engineer input in Events (jobs) for an engineering company.
My main tables are Products, Builds and Events, together with fifty or so reference and ancillary tables which aren't really relevant to this particular head-scratcher.
A Build is derived from a Product and an Event is applied to a Build. An Event includes a sale, a service, a warranty repair and so on. Over time, multiple Events will be logged against a Build.
I have a searchable Events form (Search_Events), containing a subform (Search_Events_sub) whose contents dynamically change to reflect data entered in a variety of unbound fields in the main Events search form. Needless to say, the glue that holds things together is the Event_ID field.
On my Search_Events form, I'd like to place two buttons (Rpt_Event_client and Rpt_Event_internal) which will allow the user to print either a client or an internal copy of the event in question. The reason I want to use separate buttons rather than one button for both copies is that it's quite likely that different engineers will work on different parts of an Event's build, test and sign off process, and will want to print off and annotate the internal report, whereas only the final report will be sent to the client. Also, there will be some slight differences between the visible fields on each report (time and materials logged etc).
So far, I've managed to get the Rpt_Event_internal button to open the relevant Event report in preview mode, using the following on the button's 'on click' event:
DoCmd.OpenReport "Rpt_Event_internal", acViewPreview, "", "[Event_ID]=[Forms]![Search_Events]![Sub].[Form]![s_Event_ID]", acWindowNormal, ""
(In the subform, Event_ID is referenced as s_Event_ID because I'm using an nZ function in most of the search fields so that the results filter dynamically)
So far, so good: this works fine. However, from a usability perspective, and based on the fact that this will be the most-used feature, I'd really like to be able to have the button do the following:
- print the relevant report, based on Event_ID as above to a PDF file
- synthesise the filename of the report along the lines of "Event_" & [Event_ID] & "_Client_Copy_" & [Date()] & ".pdf"
- and to then have the standard 'save as' Windows location browser/file explorer dialogue box appear so the user can choose where to save the file. I don't want the filepath to be hardwired, rather I need the users to be able to decide where to save the file.
I'm using Access 2013.
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Oct 15, 2014
I have to add 2 company logos and a phone graphic to a report.
I can only seem to add one logo and if i try to copy and paste a graphic it just displays the file path.
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Jun 27, 2014
My report (rptBilling_STS_Summary) has three subreports (rptBilling_STS_Summary_Install, rptBilling_STS_Summary_Rental, rptBilling_STS_Summary_LDRate) that return values that are grouped by customer and calculates a total for each customer.
I need the report to export to excel for our client but every attempt has produced a blank XLS file. I have tried every export method I can think of. This is what I have tried:
Export button from external data ribbon
Export from print preview
Export via macro
Export via VBA (DoCmd.OutputTo acOutputReport, "rptBilling_STS_Summary", acFormatXLS, , False, , , acExportQualityPrint)
All this has produced the same blank excel file... Very frustrating...
I have searched and found a lot of information on 2007 and it requiring sp2 but all I can find on 2010 is instructional information.
Update: I copied the database to my local PC and when I export the XLS file it opens in protected view.
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Apr 12, 2015
I want to create a simple data base, in which I have to record Payments received from each customer on daily basis. and on daily basis i want to generate a report for the transaction I have made. example of data table is as follow. payment mode is cash or bank transfer.how to generate reports for day to day transaction.
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Feb 16, 2015
How to generate an export specification file by using Access 2007. Many instructions says click on "Advance" while exporting a text file manually but unfortunately i can not find that "Advanced" option in my access software.
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May 2, 2005
I want generate and load the report using vba when a command button is clicked . (automating the report generation)
For example i have table in access that has name, address and email fields and onced command button is clicked the report is
generated and loaded.I be happy if some one show me wprking example.Thanks
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Jun 14, 2006
Hi,
I have the following very general question, but I hope you can give me a few hints so I can start and find things out on my way.
I just created a database which via VBA procedures runs all kinds of queries and puts the results in tables, for instance I have about 20 tables now with 10 fields each and for every table I want to run the same type of report.
I already made one report for one table via the report wizard, I would like to use the layout of this table for all other tables using a VBA code, so when I run this code it will create all these reports for me.
What is the best way to start?
Many thanks!
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Oct 26, 2011
i have two combo box, one is cboMonth and one is cboYear. i am trying to get the values from these 2 combo box, and used the value to generate report. however, when i click the btnPrintSummary button, system keep prompting me to enter parameter value.
Code:
Private Sub btnPrintSummary_Click()
Dim stDocName As String
Dim stWhere As String
Dim blnTrim As Boolean
[code]...
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