Reports :: How To Make Unique Invoice Number
Dec 24, 2014
I am selling some products, namely A to M. I record the orders of costumers in a table, named "orders". For example, if costumer "Jack" has ordered as the following:
Code:
ID costumer product quantity unitprice orderdate
12 jack A 4 10 25/11/2014
13 jack B 5 5 25/11/2014
14 jack C 1 4 25/11/2014
15 jack F 3 2 25/11/2014
16 Jack G 4 8 25/11/2014
17 Jack H 1 7 25/11/2014
Then I make a report based on the above table and issue that as the invoice to the costumer, who is jack here.
How can I make a unique invoice number, which automatically increases sequentially for each invoice? Do I need to add a new column to the table? I also need to be able to look for a specific invoice based on the number, or date.
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Jul 1, 2013
I have created invoices as reports but now I'm looking for a way to add an invoice number to it. It needs to be an auto increment number for every invoice for every client.
I have 10 different clients and I want them to have their own incremented invoice number. Every client has it own unique number. So for example in week 1 I want to have the following invoice numbers; 01-0001, 02-0001, 03-0001 etc. In week 2 I want them to be; 01-0002, 02-0002, 03-0002. It is important that every client has the invoice numbers without gaps.
What is the best way to realize this?
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Jun 2, 2014
I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0
Code:
Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub
invoice numbers are 04024, 04025 etc...how I keep the formatiing?
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Mar 17, 2014
I am working on a form and need it to be able to generate a random number to use as an invoice number. The only parameters i need it to meet is that it is at least 5 digits in length. I was hoping i could use a button to make the number generate in a separate box.
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Jan 15, 2007
I have a small .mdb for invoicing. Till now I had to put invoice number, which had two parts, manually for the first part, for example 001 or 002 and automatically for the second part as Date part. So I had, for example 2006 or 2007. The complete number was, for example 001/2006 etc.
The problem was New Year. Now, all previous invoices from 2006 have 2007 extension and the first parts are not starting form 001 but they continue.
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Sep 20, 2005
I am trying to incorporate a field in my customer order form for "Invoice Number". Not every customer order form will have an invoice number.
The Invoice Number field will default as null, or blank. I want to make it so the Invoice Number gets automatically populated ONLY IF another field on the same form is populated with "X".
Also, I would like the Invoice Number to equal the Previous Record that has an invoice number + 1. For example, if the previous 5 client records did not have an invoice number (blank because the client's form did not have a certain field populated with "X"), but the previous 6th record had an invoice number of 1001, then the current invoice number would be 1002.
So far, I just have the Form for the underlying table created. I don't have the invoice field in the table created yet. Not too sure where to start.
Thanks much appreciated in advance.
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Oct 22, 2013
I have 3 tables invoice, customer and items. I need to create a query that will get the next invoice number from the invoice table and mark that invoice number in the items table for a set customer where the invoice field in the items table is blank.
The invoice table is now set up as a autonumber, therefore I need to append to get the last new number.
The items in the item table are unique and this is why I want to mark the invoice number in the item table field invoice.
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Jun 8, 2015
Part of my access application does invoicing. I have an invoice number table that wholes one field "InvoiceNum". On my invoice report i have the following code:
Code:
Private Sub Report_Open(Cancel As Integer)
'// lookup invoice number when invoice opens
intInvoiceNum = Nz(DLookup("InvoiceNum", "tblInvoiceNum"), 0)
End Sub
[Code] .....
Problem: My report open with groupby ClientID and ProjectNum. Multiple invoices print on the same report. If any invoice spills over to second page the Format Code runs again inserting an incremental invoice number to the second page. How can i prevent this from happening?
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Jan 7, 2015
I just came across a problem that I didn't recognize before. I had an invoice table and corresponding form that had an autonumber for the invoice number. The problem now is that I would like the invoice number to begin at 256 and then increase incrementally, because I had some previous invoices from my books. How to go about doing this.
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Jun 20, 2014
I am trying construct a form that will only show an invoice if all the invoice records have been approved. I have created a form that will allow the user to look at each line of an invoice and has a checkbox to approve it. If the user has selected all the boxes it will disappear from the Approval view, which is a query that shows unique values.
The problem is that if all of the lines but one are checked it will also show up in the view for the unapproved invoices AND the approved invoices. I would like to know how to structure a query that shows unique values but ONLY if ALL of the invoice line items have been approved.
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May 13, 2013
I have used a report wizard to create invoice format.Currently, when I run the report, it will generate all the other invoices continously (a bit like a continuous long roll of of toilet paper). However, I only need to print a particular invoice at a time.
1. How do I only print a particular invoice number, without having all the rest to be generated?
2. Is there a way to format the report settings into the print button on the form to print this particular invoice, where the form is showing the record?
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Dec 13, 2013
I have downloaded a contact template from the internet ready to go. There are few things I need to get rid off and make changes to.
One of the most improtant thing is making one of the field unique. For some reason, i can get to the design view. I open navigation panel and right click on the table, there is no such thing call design view on the menu.
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Jan 30, 2014
I'm having an issue trying to get a report to show a single customers' data on one report. The way I am doing it at the minute isn't really a way I would like to do it, using a query to create the report, but I don't know how to do it via a form. Basically when I do it at the minute, it will create an invoice... but with every customers' data on the same report.
But what I want to do is have it so that when I create a new record in a form, when I press a button it will create a report with just the information in that form and the details of the customer (as the form only uses the customers' ID)...
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Nov 20, 2014
I have to prepare invoice statements to send to my clients. I have managed to generate the invoices as a report.
However, I want to add two types of mailing addresses to this invoice report: "From" mailing address (my company's mailing address) and a "To" mailing address (the recipient's mailing address).
I have created a Clients table which contains the company's mailing address details and a separate ClientContacts table which contains the primary contact name and the secondary contact name (along with their email addresses) for the respective company.
My problem is how to incorporate this information on the invoice report. What I have done is to create an unbounded text box on the invoice report and manually type in this information. Is there a way to add my company mailing address as a "From" mailing address and the recipient's mailing address as a "To" mailing address on the report automatically?
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Jun 19, 2013
I have a report, based on two tables which I have combined into a query.
The first table is the invoice date & ref, and the second table is the invoice amounts & descriptions, which could be more than one.
I have based the report on the underlying query, and I want all the many invoice & amounts to appear on one invoice, but I get one invoice for each of the many sides of the relationship.
I have a related key field in each table, with a common ref and referential integrity and cascade update set, but it still produces one invoice rather than a combined.
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Apr 18, 2013
I have 2 blank fields on my report "Invoice":
Make/Model
Description
These fields are correct on the reports AFR, Tear Down, and 8130-3.What am I doing wrong and can this be corrected?
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Apr 14, 2014
I am working on a volunteer organization's database, and am trying to create capacity to print an invoice for a donation pledge. I have a sub-form that displays donation records for a selected individual. From the sub-form I have created a command button with an OnClick event procedure with the following code:
DoCmd.OpenReport "Reports![RadThonInvoiceR]", acViewNormal, , "MasterID= " & Me.MasterID
ID Year Amount Status
53 2008 $200.00 Paid
53 2009 $200.00 Paid
53 2013 $200.00 Unpaid
Can I modify my Where condition so that the report selects only the most recent entry (by Year) from among the current selections?
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Jul 15, 2013
I have an invoice system, where the payment due date is the last working day of the month following the invoice.
For example, if I produce an invoice on 5th June, the payment will be due on the last day of July. What I can put in a text box to automatically calculate that date, based on the Order date?
This is the order date formula : =[Forms]![frmInvoiceMain]![txtOrderDate]
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Jun 16, 2014
I am trying to produce statistics reports in my database. The user selects the information they require in a form (date from, date to etc). A query then produces the results listing each job in turn which is what I want however at the end I would like to produce sub-totals for each client.
Depending on the criteria selected by the user, only some clients will appear in the list. Ideally I would like the footer to show something like:
Client 1 - 4 jobs
Client 2 - 1 job
Client 5 - 6 jobs
Client 6 - 17 jobs
I have tried using the field:
Code:
=Count([ClientDetailsName])
However this only gives the total number of jobs.
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Feb 12, 2014
I have a calculated field which consists of a few other fields concatenated, i.e. [field1] = [field2] & [field3] & [field4].
I need field 1 to be unique when its concatenated, but fields2-4 don't need to be unique. Is there a way to do this?
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May 18, 2015
I am using the following to add a column to an existing table. How do I make this column indexed with no duplicates?
db.Execute "ALTER TABLE [BrandTBL] ADD COLUMN UPCGroupName TEXT;"
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Jul 30, 2013
I have a main form and subform. The main form is bound to a table of invoices and the subform to a table of invoice items. I'm picking up the invoice number from the form to save it to the invoice items table, so I need to save the record for the invoice before saving the invoice items from the subform.
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Jan 19, 2006
I have to add an invoice how can I do it.
Desgn of the ms access form is
Date (suggest me)
ShipMode (option button)
Buyer (combo)
Supplier (combo)
Indentor (combo)
Product UnitPrice UnitOfMeasurement Quantity
(combo) (textbox) (combo) (textbox) (btnaddrow) (btndeleterow)
(btnAddInvoice) (btnCancel)
Please suggest me how to do it.Any code or sample like this.
I don't know how to add new row of product e.t.c.
Please help me as I have never done any programming in ms access before
(Done most of web development,asp.net,jsp,coldfusion)
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Sep 30, 2007
Hi There,
I am setting up a basic Data Licence database. For each new record I enter I want a unique number to appear at the top of my form that can not be changed. I would like the number to be the date it is entered plus the auto number so, YYMMDD-(auto number) eg 071001-1. I'm sure it's something simple but I am only new to access.
Also while I'm here, on my form I have a Product field, how can I make it so I can enter in more then one product?
I would really appreciate any help!
Thank you,
Dane
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Jan 17, 2007
Hello i want to create a tracking number based on information entered into a form.
So i have my main table called "MainData" and this is in the backend and linked through to the front end where my form is.
I then have a query which is called "calllog" which has a field called "Call Number" inwhich i placed the following
=Year([Date]) & Left([CustomerName],3) & Right([Date Created],2)
This then gives me a unique number. Once i have entered a job in it will generate a number. Now this part works fine but it does not update the Maindata. How can i get the this to transfer the data to the maindata table???
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Jul 21, 2006
Ok,
Bacically I have 2 different lists (well there will be 7 in total):
tblValves
ValveID
KKS_no
Description
List - specifies thats its in the valves list
TOP_Code
tblSpools (pipe sections)
SpoolID
SpoolTagNo
Description
List - specifies thats its in the spools list
TOP_Code
The reason that I have kept these two in different tables rather than combining them is because the spools table will relate to a few tables that will have nothing to do with valves. For instance the spools table will relate to a table called tblPipeSupports.
The thing is this: I would like if there was a unique number across both tables. Collectively the items in coth tables are called components. Some of the components from either table will have drawing numbers for instance so I would like if I could have a table:
tblDrawings
DrawingID
DrawingTitle
ComponentID (FK to valveID or spoolID)
However this won't work because valveID or SpoolID could have the same numbers. I could use a composit key like SpoolID + List but I think I'm probally making it more complicated than necessary. Also I'll have several tables like the drawing table e.g. some of the components will belong in the testPack table... And I'l have to repeat that List field in each..
So what do I do?
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