Reports :: Text Field Footer In Report
Mar 20, 2013
I have a form with attached subform from which I can choose which records to send to a report. All records in the base table have a comment text field for the user to enter additional data (comments). Typically, there are none, but when there is, if it is only a single record sent to the report, the comment is printed in the page footer. However, if there are multiple records being sent to the report and only one record has text in the comment field, unless it's the last record it the subform, it will not print in the report. There isn't enough room in the detail section to include the comment field (like I said, it's typically not used and when it is, they can be lengthy). Is there a way to get the comment field to print in the report page footer when it is not either the only record selected, or the last record?
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Dec 21, 2014
How do I hide the report footer based on the report's data ?
I'm trying to hide if number of users = 1
The report's data is a query built inside the report's RecordSource, not a self standing query.
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Apr 10, 2014
I've done this once entirely by accident and can't seem to duplicate it...
I have a report. It has the following:
Report Header: Logo and title
Department Header
Supervisor Header
Group Header
Detail
Department Footer: Totals
Report Footer: Overall Totals for all departments
Here's my question.
I have combo boxes on my main form that filter this report. The combo boxes are referred to by the query that runs the report. How do I get proper unfiltered overall totals in my report footer?
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Jun 5, 2014
I have a 14 page report in which I want the footer to appear only on the first page. I accomplish this with some code in the OnFormat event of the page footer:
If Page > 1 Then
Me.PageFooter2.Visible = False
Else
Me.PageFooter2.Visible = True
End If
The first page has the footer (great).
The 3rd thru the 14th page does not (great).
The 2nd page also doesn't have the footer - but - it only shows a half page of data! The data continues where it left off on the third page!
So, to sum up:
1st Page: Footer with detail section containing 16 rows of data.
3rd thru 14th Page: No footer section with 28 rows of data.
2nd Page: No footer with only 16 rows of data.
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Jul 3, 2013
I current have three different reports that are the same except for the footers. That means that each time I have a change to the report, I have to remember to make the change on all three copies. Is there a way to add (1) some custom text such as "Client Copy", "Please Sign and Return", "Our Copy" plus one or two data fields from the report query in the page footer (the data fields would be different for each copy)?Basically, what I would like to do is have just one report, but print three copies of it, with each of the three copies having different footers as described above. Is this possible?
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May 7, 2015
Is there away to have the report footer only to display on the first page?
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Jun 12, 2015
I've got a problem in my access 2007 database. In my office, I have to print invoice reports on pre-ready papers. So the place of every printed object should be fixed. my problem is that whenever the list of sales icons increases or decreases in Detail section of report, the location of total part in report footer goes up or down. I want this location to be immobile and not changed !
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Mar 23, 2014
I have a report and in the footer I have added a text box (Textbox136) to work out the average percentage of the field [Percentage], which works fine.
For the value in textbox136 I want to output a grade and want to use an IIF function in the control source, something like:
IIf([Textbox136]>=100,"A+",IIf([Textbox136]>=90,"A+",IIf([Textbox136]>=80,"A",IIf([Textbox136]>=70,"B",
IIf([Textbox136]>=60,"C",IIf([Textbox136]>=50,"D",IIf([Textbox136]>=40,"E",IIf([Textbox136]>=30,"E-","U"))))))))
But it won't work.
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Jun 14, 2014
I have a report, with a sub report. The sub report has a determined height, and can't grow or shrink.
It has enough height for 25 rows, which will never be filled for this purpose.
I need a totals box to appear after the 25th row, but it will only show at the bottom of the list, regardless of the number of rows.
I have a =sum([Price]) control box in the report footer, is there a way to make the report footer go to the bottom of the pre-defined height?
My other option was to place the =Sum([price]) on the parent form, but that got messy with Reports![rptSheet].[rptSheetSub]!Report.[Price]
It didn't like it, nor did the sum function.
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Jan 23, 2014
I have an old access database (written with 2003 but running under 2010) that creates workorders and I need to change a couple of the reports to print three copies with each copy having different text in the footer. I'm converting the reports from a old DOT Metrix special form printer to a laser printer. I have already modified the reports as far as the titleing and cosmetics are concerned and they print and look great on the laser printer. I have also added a TxT box that I want to contain the information on the report.
The reports are generated in a couple of different ways off different screens in the system off buttons, but I figured if I can get one of them to work I can replicate it to the others.
I have gone through the reports forum and have found a couple of solutions but can't get them to work. This is what I have found:
On the on button to print a range of workorders (it drives a query that asks for a starting workorder number and a ending workorder number) click from the from the switchboard:
DoCmd.OpenReport "rptBulkWorkOrdersbyWorkOrderNumberRange", , , , , "1"
DoCmd.OpenReport "rptBulkWorkOrdersbyWorkOrderNumberRange", , , , , "2"
DoCmd.OpenReport "rptBulkWorkOrdersbyWorkOrderNumberRange", , , , , "3"
Then I have this code but I'm not sure where it goes. On the report in the "on open" expression? not sure..
Select Case Me.OpenArgs
Case "1"
txtBox62 = "Shop Copy"
txtFld1 = [qryField1]
[Code] .....
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Apr 20, 2014
How do I stop the report footer from printing on a separate page. I have seen several suggestions but nothing seems to work.
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Jan 26, 2008
I have entered an unbound text control into my footer, and typed in some text, and now when I go to Preview my report it's asking for a Parameter Value? There is no parameter, as it's just a return address typed in there. That's crazy!!!
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May 8, 2014
I have a field on a report with this as its control source...
-------------------
=(Format(Int([quantity]*(DLookUp("[Plot_times]","[ProductList]","[Code] = Reports![Mask_order_book]![CUST_REF]"))/60),"0") & ":" & Format([quantity]*(DLookUp("[Plot_times]","[ProductList]","[Code] = Reports![Mask_order_book]![CUST_REF]")) Mod 60,"00"))
----------------------
It turns a number like this "120" into elapsed time in hours and minutes like this "2:00"
I have a report with an elapsed time for all of the items. I simply want to SUM it at the report footer, but i guess my control source turns it from a number into text, which then cannot be summed ?
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Oct 19, 2013
I have a report and at the footer i want to show how many of the txt boxes i have are >0
i tried
=Count([txtbox]>0)
I know that this is quite simple but i just cant get it.
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Oct 21, 2014
I'm creating a report to check for over- or under-stocked items. The report is working fine, gets all the records etc. except that it thinks that the OnHand field from my inventory query is text or something, at any rate not a number. I have successfully set the format of the field in the query to General Number, but that doesn't seem to have worked. Here's the SQL for the report:
Code:
SELECT DISTINCT Signs.SignCode, Signs.SignDescr, Size2.XYdim, qryOnHand.OnHand, Bins.Rack, Bins.Level, Bins.BinNum
FROM (Size2 INNER JOIN (Signs INNER JOIN (Items INNER JOIN qryOnHand ON Items.[ItemsID] = qryOnHand.[ItemsID]) ON Signs.[SignID] = Items.[SignID]) ON Size2.[SizeID] = Items.[SizeID]) INNER JOIN (Bins INNER JOIN InventoryDetail ON Bins.[BinID] = InventoryDetail.[BinID]) ON Items.[ItemsID] = InventoryDetail.[ItemsID]
WHERE (((qryOnHand.OnHand)<=[Check for signs with fewer than:]));
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Dec 3, 2014
I am generating a report that needs to have a hyperlink in part of one of the fields. Prior to saving the field to the database I do a bit of VBA coding on it and add some HTML. The result is this in the field:
"There are two ways to book with your preferred rate: <br>
1. <b><a href="http://hamptoninn.hilton.com/en/hp/reservations/index.jhtml?hotel=ABGVA&corporateCode=12345">Click Here</a></b>! <br>
2. Call us directly or at 1-800-Hampton and use your Corporate ID 12345."
It works beautifully if you paste it into a web page but in the Access report, Access applies the Bold but just ignores the hyperlink.
This is Access 2013 with MS SQL Server 2008 backend. Everything I have read suggests that this should work and is supported. Is there some trick I'm missing?
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Mar 22, 2007
Hello everyone
I am in need of assistance with Microsoft Access. In the reporting function of Access I am trying to have a summarization total of indirect time and direct time based off a Auditor Timesheet form developed. On the report I am able to see both the direct time and the indirect time hours seperate per auditor based on the query that is run to seperate direct and indirect hours and each individual auditor stats.
but the problem I am having is trying to summarize on the report the total direct and indirect hours as a whole.
Please let me know if this a simple solution by building an expression in the field for the report or some type of VBA code input which would suffice?
Thank you
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Nov 21, 2013
I want to refer field "plyty_sa" which is in "RaportZleceniaRobocze" Report, in "RaportRobocze_Offset" SubReport. The problem is that, SubReport is in Report Footer. I tried many possibilities but I can't find solution.
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Mar 14, 2013
I have an Access 2010 database with a memo field formatted for Rich Text.
I created a simple form. It accepts and shows paragraphs, i.e. I press Return and a new paragraph appears (with a blank line in between paragraphs).
I then created a report based on the same fields. In the memo field it shows the text entered in the form, but not the paragraph breaks. It just shows one big block of text without any paragraph breaks. I have looked for a field property in the report design and layout views that might affect how the text is displayed in the report but I cannot find one.
It is not much use if you can input paragraph breaks in a form but not see them in a report.
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Aug 25, 2006
I have some reports which lay my data out perfectly.For example,Report headerPage headerDetailsPage footerReport footerNow, I'd like to have exactly the same layout on some forms but with various buttons, etc. for manipulating data.The only problem is that when I put something on the form footer, it appears at the bottom of the viewable screen area no matter whether the detail area should overrun or not ?Is this due to form size or something else?Ideally I'd like to have it appear right at the bottom of the form and allow the user to scroll down the form to see the footer.
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Jun 16, 2014
I am trying to produce statistics reports in my database. The user selects the information they require in a form (date from, date to etc). A query then produces the results listing each job in turn which is what I want however at the end I would like to produce sub-totals for each client.
Depending on the criteria selected by the user, only some clients will appear in the list. Ideally I would like the footer to show something like:
Client 1 - 4 jobs
Client 2 - 1 job
Client 5 - 6 jobs
Client 6 - 17 jobs
I have tried using the field:
Code:
=Count([ClientDetailsName])
However this only gives the total number of jobs.
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Jan 30, 2015
Is it possible to use find and replace to modify text in report design - or else is there something else I can do to get the same effect? I have a really useful report and I want to modify it for use with a different dataset. To do that I will need to change the text in over 150 text boxes. I have seven different fields which each occur over 20 times in the control source formulas in the text boxes, because they are used in different ways in different calculations. If this was excel I could do a simple find and replace to change e.g. every reference to fieldname OLD to fieldname NEW, but I cannot see how to do that within access report so am haveing to click on each text box in turn, go to properties and edit the text box .
I am trying to switch to a more general naming system in the modified report so then I will be able to assign data with the required fieldnames for the report within a query. But the report I am starting with has field names based on years 2013, 2014, 2015 etc.I want a quick way to change each reference to those field names to my more generic new field names.
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Jun 4, 2013
I have a single field in a table called "Client Contact", where users enter a semicolon between the name, address, and city state & zip. My reason for this was so we could copy client info with a single copy and paste (like from an email). But, on the final report, it needs to have these three parts split up into different lines, or even different textboxes. I can't find a way to do that.
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Oct 23, 2014
I am trying to create an invoice report. I want to add all the costs from the detail section in my footer. I have accomplished this in either the Report footer and/or the page footer, but the problem is that the report footer doesn't go to the bottom of the page, and the page footer doesn't go to just the last page. I have tested a bunch of suggestions that don't seem to work.
1. Print page footer with Report header = NO - only works if your report is two pages or more.
2. Private Sub PageFooterSection_Format(Cancel As Integer, FormatCount As Integer)
If Page = Pages Then
Me.[TextBoxName].Visible = True
Else
Me.[TextBoxName].Visible = False
End If
End Sub
The Page functions worked, but it did not change the results from page to page. If it was a two page report, then the if statement is false and the text box was not visible on page 1, but it also was not visible on page 2.
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May 30, 2013
I have a report that has a group within a group. The interior group has a footer with a textbox calculating an average. I would like the Outer group to then SUM the averages. I tried doing a =sum([TextBoxWithTheGroup Average]), but access prompts me for the value of this box when I run the report.
To summarize: is there a way to sum a textbox within the footer of a grouping
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Sep 27, 2013
I am struggling with building and If Then statement in my Report Footer. I have a report that pulls data from two tables...Students and Homeroom. This gives me a list of the students in each homeroom class and they are separated by homeroom. I would like to use a function in the page footer that counts the number of students who are members of our PTSA organization and then returns a percentage based on the total number of students in each homeroom class.
In the Report, I have on each page:
Page Header: Homeroom, LastName, FirstName, FamilyID
Details: LastName, FirstName, FamilyID
What I need is for the function to look at the FamilyID field and determine is there is any value entered. Then I need a count the total number of records in that homeroom and the total number of records with a value, so I can then get a percent of how many students actually belong to the PTSA in each homeroom.
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