Restricting Fields On Import?
Aug 29, 2007
Hey guys-
New here, and fairly new to Access as well (although I can stumble my way around). I am building a database in which I have to import the data on a daily basis (there won't be much, if any, data entry- just manipulating/Queries of the imported data). One of the fields I am importing is a 'category' type field. There's no way to restrict the data entry aspect of it before I import it into my DB- so I have to work with what I got.
The users type in the categories themselves- many all match the same name/spellings, some do not. So I assume I'm going to have a Category table with all the acceptable categories already entered into it. What I need is some way for the ones that don't fit the acceptable Category names to be flagged- once flagged I need to be prompted for each record if I want to ADD the category to the Category Table, or, if I want to match it to an existing category in the category table. If I choose to match it to an existing category, it will always keep that new category name so that queries and whatnot are consistent.
An Example-
The acceptable Category name might be 'Fruits'.
Upon importing the file- there might be entries that match that exactly, or- some might be entered as-
The Fruits
Fruits II
The Fruity Ones
If these three were to be in the import file- I want to be prompted to change the field entry to 'Fruits' or create a new category name, and associate that with the new name.
How would I go about doing this?
Thanks!
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Jun 2, 2005
Howdi all,
I am creating a database from many, many excel sheets for monitoring of waterbores. A few of these are fields indicating whether something is done or not. If the thing has been done an X is marked. Therefore in Access I want these to be yes/no datatype and the import to recognise the X as yes.
Is this possible and if so how?
cheers for help
nail
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Nov 15, 2005
I am having a problem with Access, when I import a text file everything goes fine until I get to the screen after selecting to import into a new table. The one where you can rename the fields and select the data types and choose to skip the field. Here you should be able to select any of the fields and make changes, well when I select another field nothing happens it does not change to that field. See the attached image where field3 is picked but the field options still had field1.
Anyone else come across this or have any suggestions for fixing it? I guess I could reinstall Access but it's an office computer and would require getting our IT staff to do it since I don't have access to the Access install files.
The file will import fine if you go to finish but it loses data because the fields are not set properly for the data being imported, and I could always create a table first but sometimes it's just easier to do it at load time.
Thanks for any help,
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Mar 4, 2008
Let me preface this question with... I DID NOT CREATE NOR DO I HAVE ANY CONTROL OVER THE FILE I'M NEEDING TO IMPORT INTO ACCESS.
I've got a situation where I'm needing to normalize a delimited .CSV file on a routine basis. The .CSV file has 369 fields. When normalized correctly, the true data should only be about 60 fields.
I didn't think this would be such a hard thing... just import the first 255 fields into one table, and the remaining fields into another table. Then, using a query... normalize the database as necessary.
I've scoured this topic all over... I've seen solutions for "fixed width" files, but not delimited. The only helpful thread I've found says that this is possible only through very complicated parsing through the file.
That's where I'm stuck... This is definitely over my head. If anyone has any help on this I sure would apprecaite it.
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Sep 15, 2005
Hi,
Im trying to import a spreadsheet from Excel. I use the wizard and I get the sheet imported. The only problem is that I get additional blank fields in my table in Access. How can I make sure that this does not happen? I want to keep on importing into the same table, so these useless empty fields keep on accumulating.
Any help?
Thanx,
Stacey
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Nov 18, 2006
is there a way to pw or restrict access for ppl to a table, form / control page?
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May 21, 2007
For anyone that might be able to help me out, I'd very much appreciate it, as this is now number 2 stupid workaround that I'd like to resolve before I need counselling...;)
I have a Date/Time field that I'm importing into my database via .csv files. The field is setup like the example below in every .csv file:
4/2/2007 8:30:00 AM
Access keeps throwing errors and deleting all the field values in this field whenever I try to import. I know that Access does this when a Date/Time field includes data that is not delimited, but these field values seem to be perfectly formatted to me... what can I do to stop Access from chucking these on import?
Right now I'm just importing the data into a "text" field, and then changing it to "date/time" afterwards, but I'm worried that once the table gets too long I won't be able to re-index all those records anymore and my database will be useless since it depends on that field being "date/time" format...
All those better than I feel free to show me how and where I've been stupid:D
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Oct 24, 2006
Hi
I have made up an Access database form for our Sickness Administrators to fill in when someone is off ill. I want the form to only show (on the drop down list of names) the people that that particular SA deals with - for example, Jill would enter sickness records for the Democratic, Legal & Personnel section. I am not sure how to go about this:
a) if I have one table with all of the employees names on it, is there a way of restricting Jill from seeing any names other than the ones that she deals with?
b) if I have separate tables for each section, would that be easier? and if so, do I just make a "switchboard" for them to click on the appropriate list?
Thanks!
Maria
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Jan 16, 2007
I have built a database to be used by several users. One of the tables contains some fields which I don't want some of the users to be able to see.
All users log in to the database with their own username and password.
How can I hide the fields to everyone except a specific group of users?
Thanks,
Gary
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Aug 15, 2007
Hi, a newbie needed help here.
I just wanted to ask whether it is possible to restrict records/rows in a table that has the same values (same date to be exact).
For example, I have an order form and wanted to restrict to only 20 orders per day (could be of any date; not restricted to the current date only). Therefore, if more than that, a message box will appear and no more record will be allowed to be saved.
Whether is it possible or not please justify.
Thank you in advance.
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Jul 27, 2006
Hello everyone,
I'm working on a data-entry form and would like to restrict the data that I enter on certain fields to alphabetic characters only i.e. a -z, A - Z and Spaces.
Is there any way I can acomplish this??
Many thanks in advance.
Will
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Apr 20, 2006
I have created a db and would like to apply the format of the attached zip file
I cannot seem to work out how it was done cutting and pasting the code is not working either if someone could take a look and give me a simple method of creating the desired solution i would be very greatful
The button to access the password will be called DCC Log In.
This will then allow the Command Button DCC to be Clicked (Previously Hidden as in the example)
This opens the DCC Form (already achieved by =openForms("DCC")
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Mar 24, 2006
What I have is a database that I am using for 3 different sites; NE, NCA, & SCA. What I want to do is have the form ONLY show information for the specific site that the Leader is a member of. I have a security table that contains the persons name, & site location. For example: John Smith works at the NE site; so when he goes to open a form to add/modify/delete members from his site I want him to only be able to see date for NE from the table. So in the listbox NCA & SCA would be filtered.
How can I go about doing this? The forms Record Source is set to the Security Table. Please help so I can do this without having to create a seperate form for each different location. :)
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Jun 10, 2005
I want to restrict the number of times each person can open a database, but give them the option to force close the database on another PC, if they have left it with the database still open, prior to allowing them to have full access / functionality of the database on another PC.
In order to achieve this, I need advice on how to automatically record the computername as each person "logs in" to the database and secondly, send a command to close the database / Access on a PC with the stored computername.
Thanks in anticipation.
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Mar 16, 2014
In a table I have 3columns with the primary key of MemberID. Of the columns in question, one is StudentID and the other is StaffID. What i want to do is that if a use enters the information in MemberID, he will not be able to input in the field in StaffID and vice versa.
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May 28, 2013
I am trying to set up a database to track truck maintenance, repair, and inspection records for a trucking company. Parts are ordered from vendors, and I have forms set up to facilitate the entry of the information regarding those orders. The problematic form is based on a query. In that query (this form and query deals with the purchase details - product, price, extended price), the product ID is gathered from the inventory transaction table, the product name and price are gathered from the product table (I did this so that price would enter automatically).
Of course, when I change the price, it is changed across all related orders, including those that have been saved previously. I know that the problem more than likely stems from having the info pulled from the products table. I'm just at a loss as to any other option to have the price automatically pulled.
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May 12, 2014
I am new to Access and am currently learning it so that I can construct a database of trivia questions.
I have a "Questions" table with question, answer, type, etc. This table is linked to a "Categories" table with a many-to-many relationship using a junction table called "Questions_Categories". The "Categories" table is also linked to a "SubCategories" table with a Categories as the parent and SubCategories as the child. I have attached the database for ease of understanding.
When I enter data into the "Questions" table using datasheet view, I open up a subsheet that shows me the Category and SubCategory fields which have their own lookups.
My problem is the following: I want each category to have its own set of SubCategories. For example, the "Region-Specific" category has "Canada", "London", and "Ontario" as sub categories. However, the movies category should not have any sub categories. The problem is that when I choose Movies in the sub datasheet, the subcategory lookup still shows Canada London and Ontario when I don't want it to show anything. It doesn't make sense to have a Movies category with a London subcategory.
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Mar 17, 2015
I have a table, which contains many fields, around 90. Out of these 90 Fields, around 40 will be imported from an Excel sheet, which has same headers as the 40 field names in my table, in which they have to get copied.
So when I import data, it copies them as new records, instead what I am looking at is, the records in Excel and in Access table has a Unique Key, so when I import data, matching with this unique key, the fields should be overwritten into those records from Excel, instead of adding new records.
E.g:
Say I have 2 records in my access:
ID(auto generated) Fab_name Issue_ID Location Remarks Data_1 Data_2 Data_3
1 Fab1 193 NY Bug OC DC MC
2 Fab2 641 DRS Error AC KC FC
Now when I am importing data from Excel with the following records:
Fab_name Issue_ID Location Remarks
Fab1 193 NY - GRM Solved
Fab2 641 DRS - SGP Forwarded
So when I import the above data into my Access from Excel, based on Issue ID, it should update the values of different fields that are imported from Excel, leaving other fields (data_1, Data_2, Data_3) as it is.
And I need this to be written as a macro, so that user just has to choose the file, which he has to import.
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Apr 25, 2015
I used to import excel data into access successfully, many times but now I have to import excel data into an existing Access table with foreign key fields, which makes me problems.
Its just doesn't work...and Im sure the forien key fields are the prob cause, the other fields are going well ...
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Aug 17, 2006
Hi,
Basically i have a single database with several tables in it. I want certain tables such as Ireland, UK, US etc to only be accessable by employees from those countries. Is this possible and if so, how?
I have looked at user/group permissions but can't figure out how to assign passwords to users etc.
Any help is much appreciated
Thanks
Scott
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Jan 20, 2007
To the point: I have a column which is a combo box (list) consisting of all the departments of company. I don't want 4 of the departments to show up in my query results. In the criteria field I have tried to use the following:
<> "department name", "department name", "department name", "department"
// Note: I've even attempted to place those departments inside parenthesis. And use ; between the names.
Other criteria I have attempted to use without the results needed are:
1.) Not In
Note: some of the department's name consist of a single name; some are two names with a space between the two names. I have entered the names in the same letter case as they were created in the table's combo list.
Suggestions are greatly appreciated.
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May 12, 2012
If i split my Data base into a front and back end how would i restrict certain users only to input data on certain forms. Also how would i prevent them from accessing certain information.
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Feb 22, 2006
I have a very simple Access database that contains a form where users enter sheduling information...I wish to limit a group of users to be able to read this information only and not modify or add to it.
The tables are in a back end mdb. The rest is in a front end mdb. And the users actually use the mde file when working with the schedule.
What in your opinion is the least complicated method for providing some users with the ability to add/modify and some with read only.
Thank you.
Suzanne
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Jan 10, 2008
I am receiving an unexpected message when a user tries to launch a form that the user does not have permission for via the Access Security-Permissions setting that I have configured.
I am trying to set my Access db up so that Guest users can only access 2 Forms - the Switchboard and the Main form. There is a Maintenance Form and I don't want Guest users having access to it.
I have configured Security and created a Group named Guestgrp. I have also created a user named Guest that is assigned to the Users and Guestgrp groups.
The Users group is currently set up with NO permission for any form.
Here are the Guestgrp permissions for the forms, db and tables
The following forms have Open/Run and Read Design permission
Switchboard
MainForm
The following forms have NO Permissions selected
Maintenance Form
The database permission is set to Open/Run
Table permissions
The Guest group has Read Design and Read Data permission for all tables
so here is what happens...............
My Guest user can log in and launch the Switchboard form and can launch the Main Form from the switchboard.
BUT......................
When my Guest user clicks on the Switchboard button for the Maintenance Form, the following message pops up:
There was an error executing the command.
Is this the normal way for Access to indicate that the user does NOT have permission to access a form? I am guessing/hoping that it isn't and if configured properly there would be a message indicating that permission is denied or something of that nature.
If anyone has any comments, suggestions on the error in my ways, I appreciate any comments/suggestions/clarifications.
Thanks
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Sep 22, 2005
Hello,
I have two tables which contain the following fields (simplified);
Table 1:
ID
Startdate
Enddate
Table 2:
ID
Unitdate
Treatment
The tables are related (one-to-many) through the ID field.
In operation, the user first enters the Startdate and an Enddate for a patients' hospital stay in Table 1. Following this, the user enters the Startdate again in the Unitdate field in Table 2 and selects a Treatment from a drop-down list. After this, the user enters the following in the Unitdate field and selects a treatment. This is repeated in consecutive order until the Enddate is reached.
The end result looks like this;
Table 1:
ID Startdate Enddate
123456 01/01/2005 04/01/2005
Table 2:
ID Unitdate Treatment
123456 01/01/2005 Ventilation
123456 02/01/2005 Ventilation
123456 03/01/2005 Haemofiltration
123456 04/01/2005 Ventilation
Does anyone know if there is any way to restrict the Unitdate field in Table 2 to only allow dates to be entered that are between the Startdate and Enddate fields in Table 1? Ideally, I would like the Unitdate to populate automatically with the dates, starting with the Startdate value and ending with the Enddate value and filling in all the intermediate dates. Also I would like to make sure that there is no way of having duplicate dates in the Unitdate field.
If anyone can help, I would be extremely grateful.
Best wishes
Russell
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Dec 27, 2013
I have a timesheet data base and I wanted to find a way to restrict employees from editing other employees timesheets only their own timesheet... .is it possible with access 2010?
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