Restricting Fields On Import?

Aug 29, 2007

Hey guys-
New here, and fairly new to Access as well (although I can stumble my way around). I am building a database in which I have to import the data on a daily basis (there won't be much, if any, data entry- just manipulating/Queries of the imported data). One of the fields I am importing is a 'category' type field. There's no way to restrict the data entry aspect of it before I import it into my DB- so I have to work with what I got.

The users type in the categories themselves- many all match the same name/spellings, some do not. So I assume I'm going to have a Category table with all the acceptable categories already entered into it. What I need is some way for the ones that don't fit the acceptable Category names to be flagged- once flagged I need to be prompted for each record if I want to ADD the category to the Category Table, or, if I want to match it to an existing category in the category table. If I choose to match it to an existing category, it will always keep that new category name so that queries and whatnot are consistent.

An Example-
The acceptable Category name might be 'Fruits'.
Upon importing the file- there might be entries that match that exactly, or- some might be entered as-

The Fruits
Fruits II
The Fruity Ones

If these three were to be in the import file- I want to be prompted to change the field entry to 'Fruits' or create a new category name, and associate that with the new name.

How would I go about doing this?
Thanks!

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