Restricting Data Entry Based On The Contents Of Another Field

Sep 22, 2005

Hello,

I have two tables which contain the following fields (simplified);

Table 1:
ID
Startdate
Enddate

Table 2:
ID
Unitdate
Treatment

The tables are related (one-to-many) through the ID field.

In operation, the user first enters the Startdate and an Enddate for a patients' hospital stay in Table 1. Following this, the user enters the Startdate again in the Unitdate field in Table 2 and selects a Treatment from a drop-down list. After this, the user enters the following in the Unitdate field and selects a treatment. This is repeated in consecutive order until the Enddate is reached.

The end result looks like this;

Table 1:
ID Startdate Enddate
123456 01/01/2005 04/01/2005


Table 2:
ID Unitdate Treatment
123456 01/01/2005 Ventilation
123456 02/01/2005 Ventilation
123456 03/01/2005 Haemofiltration
123456 04/01/2005 Ventilation

Does anyone know if there is any way to restrict the Unitdate field in Table 2 to only allow dates to be entered that are between the Startdate and Enddate fields in Table 1? Ideally, I would like the Unitdate to populate automatically with the dates, starting with the Startdate value and ending with the Enddate value and filling in all the intermediate dates. Also I would like to make sure that there is no way of having duplicate dates in the Unitdate field.

If anyone can help, I would be extremely grateful.

Best wishes
Russell

View Replies


ADVERTISEMENT

General :: Restricting Field Entry

Mar 16, 2014

In a table I have 3columns with the primary key of MemberID. Of the columns in question, one is StudentID and the other is StaffID. What i want to do is that if a use enters the information in MemberID, he will not be able to input in the field in StaffID and vice versa.

View 4 Replies View Related

How Can I Configure A Table To Auto Data Entry Into Fields Based On A Previous Field

Aug 31, 2006

My situation is this. I have 3 tables that I have imported from my mainframe system, between these 3 tables I have the data of product code, description,supplier code, supplier name, order method, and ABC code.

I am trying to create another table that I can capture daily Out Of Stock data for products.

What I would like to do is to enter the product number in the first field of my new table, and then the remaining fields will auto populate with the correct details based on the product data stored in the parent tables that I have imported.

How can this be done?

View 3 Replies View Related

Contents Of A Field Based On The Contents Of Another Field

Jul 14, 2006

Hi,
I'm making a form where the contents of a field is determined on the contents of another field in another form. I thought an IIF function would work, but when I tried it the contents says #NAME.

I put it in the control source.

IIF([Forms]![Frm_NewBusiness]![Page4]![Child51]="NTU",NewBusiness_Date_Issued="NTU",NewBusiness_Date_Issued)

Any ideas?

Cheers,
Ben

View 1 Replies View Related

Restricting Entry To Alphabetic Only

Jul 27, 2006

Hello everyone,

I'm working on a data-entry form and would like to restrict the data that I enter on certain fields to alphabetic characters only i.e. a -z, A - Z and Spaces.

Is there any way I can acomplish this??

Many thanks in advance.


Will

View 1 Replies View Related

Reports :: Average Contents Of A Field Based On Another Field

Oct 2, 2013

I have a report that has multiple fields - 3 of which matter for this discussion -

1.) employee
2.) employer
3.) rateofpay

The employer field contains 1 of 2 options. For the sake of this conversation, lets call it ABC123 and XYZ123

I need to be able to calculate the average rate of pay for ABC123 company, and exclude the rate of pay for XYZ123 company in my report.

I am calculating this in a section footer.

View 2 Replies View Related

Print Text Based Upon Field Contents

Jun 23, 2006

I want to print text based upon the content of the field but need more than the IIF statement. For example, if the field contains an "A" I want to print "Active", "C" I want to print "Closed", "N" I want to print "New", etc.

Thanks in advance for any help. You guys have always had an answer in the past!

View 1 Replies View Related

Tables :: Autopopulate Field Based On Contents Of Another

Sep 12, 2013

I am in the process of revamping an old database. I have a main table that currently has two fields "Name" and "Job" but will have more. I have another table with the same fields. I want to use as a lookup to populate the main table with a user form from the second table. I can populate the "Name" field using a combo box, but my problem is how to autopopulate the "Job" field. E.g. If the user selects Mr Smith from the "Name" drop down list, the corresponding "Job" populates the second field.

View 4 Replies View Related

Put Contents Of Field Off Table On Report Based On Date

May 24, 2012

I have fairly large table called QBInvoices that consist two fields- qbinv and date . Also, I have a report that showing info off query called TotalQueryQB. The table and query have no relations except dates . I need to show on report filed qbinv off table QBInvocies on the top of the reprot based on date. The user type date on form -frmQB text box txt Date and I would like to have contest of field qbinv off table QBInvocies on the top of the report base on date that was typed.

View 2 Replies View Related

General :: Autopopulation Of Field In Table Based On Entry In Second Field

Jul 22, 2014

Please see attachments.

POST.zip (384.0 KB)
database.zip (58.8 KB)

View 4 Replies View Related

Auto-filling A Field Based On Entry In A Separate Field

Jul 17, 2015

I am creating a database tracking physicians and their contracts. I currently have two tables: PhysicianT and ContractsT, with corresponding forms to enter information in them. I have an issue with the Contracts form; I want to be able to select a physician from a dropdown list (looked up from PhysicianT) and have Access autofill their Physician ID #.

PhysiciansT looks like this:

physicianID (AutoNum) name (Calculated)
1 Barker, Bob
2 Burgundy, Ron
3 Stark, Tony

Upon selecting Barker, Bob from my dropdown list, I want "1" to appear in the Physician ID # field in my Contracts form.

View 3 Replies View Related

Automatic Field Entry Based On Several Fields

Mar 16, 2008

Hi

I am an amature with databases and a bit rusty too. Can anyone help me with this problem?

basically I want to automatically enter a unique asset code for one table that is based on product and manuafacturer's codes from other tables

e.g. for audio visual eqipment

The first table would be a manufacturers table with the manufacturers code as the primary key e.g. JVC, HTC (hitachi), SHP (sharp) etc

The second table would be a product table with the product code as the primary key e.g. AMP, DVD, LCD (lcd tv) etc.

( i would also have a customer table and an asset repair table)

In my asset table I would like to enter an asset code as the primary key of the type JVC-DVD-001, JVC-DVD-002, HTC-LCD-001 etc by looking up codes from the other tables and then adding the last number.
(Ideally once the manufacturer's code has been selected only the product codes for products made by that manufacturer would be displayed).
(Also it would be ideal if referential integrity could be set up so that the asset code components can only contain valid manufacturer and product keys.)

The asset code cannot be a compound key as I want to have a repair records table in which the asset code is entered as a single field with referential integrity to the asset field in the asset table.

When entering repairs I would like the lookup field to display only the assets belonging to a particular customer.

View 4 Replies View Related

General :: Automatically Update Field Based On Entry In Another Table

Jan 14, 2013

I have two tables, one called 'Company' and one called 'Person'. Both tables have several fields, but they both have the same primary key, i.e. 'Naam'.

When I type in a name in the 'Person' table, I'd like the 'Company' table to automatically display the name too. So for example if I type in 'John Doe' in the person table, I want to be able to switch to the 'Company' table and have the same name displayed there, automatically.

View 1 Replies View Related

Forms :: Default Entry Into Subform Based On Data Entered In Main Form

Apr 23, 2014

I have a form that request the User to enter a Parcel ID number (99-9a-99-99aaa-aaa-aaaa). The sub form asks for the subdivision number, block number, and lot number. The subdivision number, block number and lot number are normally part of the Parcel ID number but sometimes they can be different. I want the sub form to fill in the Subdivision number, block number, and lot number as a default but allow the user to change the value if needed. currently the sub form will only show what is entered into the table itself if a change is made on the main form the sub form does not reflect the change.

View 3 Replies View Related

Forms :: Create Data Entry Form To Input Data For Field

Mar 5, 2015

I an trying to create a data entry form (IndividualsEntryFm) to input data for fields such as (First Name),(Birthdate) etc., these to be saved to the (IndividualsTbl)

I also have another table (NamesTbl) which has family names etc. The two tables are linked by a (MainID) field. I want a combo box on the individualsEntryFm so that I can select the family name. Then I wish the empty fields for the IndividualsTbl to be available to enter data.When I press the save button I then want this data saved, together with the MainID from the combo box to the IndividualsTbl.

I have set the IndividualsTbl with a (PersonID) field as an auto number each individual therefore has a unique PersonID but may well share the MainID. I'm trying to link many people to the same address.

View 1 Replies View Related

Restricting Certain Data When Opening A Form

Mar 24, 2006

What I have is a database that I am using for 3 different sites; NE, NCA, & SCA. What I want to do is have the form ONLY show information for the specific site that the Leader is a member of. I have a security table that contains the persons name, & site location. For example: John Smith works at the NE site; so when he goes to open a form to add/modify/delete members from his site I want him to only be able to see date for NE from the table. So in the listbox NCA & SCA would be filtered.

How can I go about doing this? The forms Record Source is set to the Security Table. Please help so I can do this without having to create a seperate form for each different location. :)

View 3 Replies View Related

Forms :: Copy Value From Field In Subform To Field In Main Form During Data Entry

Jul 18, 2013

How can I get the value from a field in one table (in the sub form) to copy/insert into a field in another table (in the main form) when adding a new record?The main form and sub form are linked using parent/child linking, and the sub form is in a tab.I have table A (Visit Dates) in the main form which is used to record the date of a visit to a church. Table B (Quarters and Peals) is used to record an event that took place at that church during that visit. Note that not all visits in table A require a record to be created in table B - but half or more do.

In tables A and B I have a field called "QuarterOrPealID" and these are both primary keys, though the field in table B is set to 'no duplicates' and in table A it's set to 'duplicates allowed', as table A has its own auto number/pk. They are both linked in the relationships.

So, when I add a new record to table A using the main form, I might then need to click on the tab in the sub form to create a new record in table B, which has to be linked to the same record in table A. When the "QuarterOrPealID" auto number/pk is generated in the sub form (table B), I need that value to update to the "QuarterOrPealID" field of the main form (table A), so that when I'm viewing these records the form pulls all the information nicely together.

View 10 Replies View Related

Queries :: How To Trigger By Date To Create A New Entry In Database Based On Old Entry

Aug 6, 2014

I have a database that makes use of standing orders. That means that if a client has a standing order to receive products during for example 4 time as year (quartely at the end of the month). to automate the new entry by copying an old entry in the database.

Let's say I have a client where we will have to send a product at the end of June, it will look at a field where the next send date is, and when it reaches 2 weeks for that date, to create a new entry in the database based on that entry. This way, it will pop-up in our open cases and we are aware of it and also will be visible in our report.

View 1 Replies View Related

Modules & VBA :: Mandatory Data Entry In Field Before Moving To Another Field

Aug 22, 2014

I have a form that users will use to add new records (customers).

There is a field named VAT_Registration_no

First of all i want some code to check for duplicates in that field only,before entering the next field.If the record exists i want to show a msgbox and set focus to the vat_registration_no field. Also I want the same thing to happen if the vat_registration_no field is empty.here is what i have tried:

Private Sub VAT_registration_no_AfterUpdate()
Dim btest As Boolean
If VAT_registration_no = "" Or IsNull(Me.VAT_registration_no) Then
MsgBox "Please enter a Vat Registration No.", vbOKOnly, "error"
Me.VAT_registration_no.SetFocus
Else
btest = True
End If
End Sub

and to all other fields:

Private Sub textfield_Enter()
If Not btest Then
Me.textfield.SetFocus
End If
End Sub

If I just press enter to go straight to the second field I dont get a msg. If I write something and delete it and press enter i get the msg but when I press ok the cursor goes to the next field. I want it to go to the vat_registration_no field again. And I also want this to happen even if dont write something and then delete it.

View 3 Replies View Related

Restrict Data Entry In One Field

Sep 22, 2006

Hi,

Is it possible to restrict data entry for some users only on one field?


Regards,
B

View 2 Replies View Related

Default Value For Data Entry Field

Mar 23, 2005

How can I set the default value equal to the value in the previous record?

View 1 Replies View Related

Increment By One, In Data Entry Field

Apr 24, 2008

I have a field in a form that contained 8 characters long (Ex: ZWXX0001). The first 4 character always stay Constance. However the last 4 characters I'd like it to increment by 1 after each time user press enter to go to the next record when they do data entry. If this possible will save my user a lot of time. For Example: ZWXX0002, ZWXX0003, ZWXX0004 . Is this possible? Thanks in advance..

View 13 Replies View Related

Data Field Entry Error

Sep 4, 2007

Hi,

I've join a small company who uses access to store a route card system. Unforunatly it's partially broken and nobody seems to know how to fix it. Instead of bodging it forever i'm hoping to fix it.

My access knowledge is fairly limited so please keep it simple

The route cards are fairly standard, the primary key beening the route card number, the are various fields material, order date, etc.

The problem is when you enter the data into 3 of these fields access repeats the data to all the forms. At the moment we're having to leave them blank and fill them in by hand, which means we don't have the data on computer.

Anyone know any possible causes for this?

View 1 Replies View Related

Selecting A Name Based On Table Contents

Apr 25, 2008

Hope this works, The table is as follows, ish

Name1 y/n1 y/n2 y/n3 y/n4 y/n5
a...........y......y....n.......n.....n
b...........n......n....y.......n.....y
c...........y......n....n.......n.....n
d...........n......n....n.......n.....y
e...........y......y....y.......n.....y
f............n......y....n.......y.....y
g...........y......y.....y......y.....y


what i need to be able to do is take a form/query answer some questions, y/n1= y/n2= y/n3= ......

Then off the back of this be able to pull out the correct item from column name1.

But i don't need an exact match on all columns. If i am only interested in y/n2=y i need to display all matches

My head says the following If y/n2=y and y/n3=y Then Name1 = e and g
or another example if y/n2=y and y/n4=y and yn5=y Then name1 = f and g

if a y appears in more columns it doesn't matter but it has to be in all those columns i am looking at

can anyone suggest the simplest way forward on this.

View 1 Replies View Related

Queries :: Mark Disappear Field Data Based On Field Data Last

Oct 15, 2014

How Mark disappear field data based on field data last.

Example:I have a field type in the name and on behalf of another field No.

In the case of the Type-B data is deleted Number field, which is before the character.

View 1 Replies View Related

Field Dependent On ComboBox For Data Entry Form

Mar 16, 2005

Hi,
I've got a data entry form where orders can be created. Within this form there is a ComboBox which is used to search for items and stores the selected item ID in the Order table. However the field for storing the Unit Price relating to the selected item is currently manually enterable. Where as I would like this to be dependent on the item selected within the ComboBox and updated automatically.

At the moment I've added an extra colum to the ComboBox to retrieve the relevant Unit Price and I can show this in a normal seperate text box using '=Combo27.Column(1)' as the ControlSource.

How can I get rid of the text box and incorporate the code into the current UnitPrice field so as it inserts the relevant record (price) into the UnitPrice coloumn of the Order table?

Any help on this would be much appreciated!

View 1 Replies View Related







Copyrights 2005-15 www.BigResource.com, All rights reserved