Returning Data To Populate A Report
Jan 17, 2006
Ive been pondering on this problem for far to long now so decided it was time to ask here !
I would like to return (based on a query) some records that would populate a report. I can set the source of the report as the query but my issue is that I need to actually have some code prior to report population.
EG if they have two products I want to list them product1/ product2 and as far as I know this isnt possible when you just set the source for the report...
The data is coming from SQL server so I have the option of a stored procedure but from trsting that seems to make things even more confusing.
Any help appreciated as Ive been stuck on this for far too long !!
Phil
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May 24, 2015
We have a shift log that includes both personnel actions during any given day as well as operational actions. (We recently switched from a word document to an Access Database to allow multiple users to input events while another has the logbook open already (which you couldn't do with Word))
At the beginning of each day, my manager reviews the previous days log and forwards up pertinent data (some personnel, some operational) to our higher authorities. Is there a way to allow him to select which records he'd like to include on that higher-authorities report straight from the local-level report?
I'm not a fan of allowing him a "Save As" feature because that kind of defeats the data integrity purpose of an events log where he could save as an RTF and then edit any of the log entries without any checks or balances.
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Oct 27, 2014
I have a report. behind that report is a query.
The query returns the parts used for each job. This could be 1 to many, so I get 1 to many rows returned in the query for each job. There can be a number of jobs to a work schedule (I'll call this WS). Each job is for a particular model. So I bascially have
WS1 JOB1 MODELx PART1
WS1 JOB1 MODELx PART2
WS1 JOB1 MODELx PART3
WS1 JOB1 MODELx PART4
WS1 JOB2 MODELw PART7
WS1 JOB2 MODELw PARt8
WS1 JOB3 MODELx PART5
WS1 JOB3 MODELx PART6
I want to count the number of jobs each model appears in ie MODELx appears in 2 jobs, MODELw appears in 1 job.
I've read DCOUNT can eliminate duplicates but I can't see how to use it to do so.
I have (general gist)
DCOUNT("model number"."query","model number" = [model num])
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May 9, 2013
My database is set up to track call evaluations with 4 fields for number data (S, A/C, C/E and B) each of these have a possible point total. I also have a percentage field to track out of total possible points.When I run my query I get a list of each of the totals for each of the evaluations with the associates names (as expected).I take that query and try to run a report wizard to give me an average socre for each associate. and the system returns averages of 0 or an odd number that does not make sense.when I use the =Avg([fieldname]) process I get an accurate average of the total but can not get it to do a "subtotal" for each associate.
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Jan 13, 2006
I am trying to select all projects with the keyword "sett" in them. About a thousand rows with this keyword exist but why isn't my query returning any data? :confused:
Here's an example of the data "STPT-SETT-NY-EQ Legacy"
Now i want to return all rows with "SETT".
What am i doing wrong here please :)
SELECT projectList.*
FROM projectList
WHERE (((projectList.projectName) Like "%SETT%"));
this doesn't work either. No records are returned when query is run:
SELECT projectList.*
FROM projectList
WHERE (((projectList.projectName)="%SETT%"));
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Jan 21, 2007
I have 1 table with multi Text columns (location, coaches,ssn etc), and
multiple Num columns (pts and product counts)
I need to sum all the unit counts & points for each person, but only
bring back the location for each person that had the 'max' sales (pts).
ex. ssn xxxxxx has 3 sales codes : code 1&2 had less sales aquired
then sales code 3. Sales code 1 was location Vt, slsCd 2 was location
CA and slscd 3 was location FL. I need to bring back the sum of all
three codes but only the location FL as it had the most sales pointing
to it.
I have deadline of Monday to get this done.PLEASE help
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Sep 7, 2007
O.k. I have a query working, and it's calculating perfectly and I'm reporting on it fine. However I noticed that when I run the query it doesn't populate the equation for all the results. Let me explain further.
I have a main form for tracking company information, and a sub form that tracks departments for that company and waste breakdown information. We take measurements for the company in two ways. 1 - a total weight for the day, and 2 - we weigh out categories of waste (within the sub form that tracks the department stuff)..we then calculate what percentage of the daily waste a specific category is. This calculation is done in a query, and works fine for the first department of every company, however when it moves to the next department for the same company, all I get is #Error in the field. eg./
Company "X"
Total Daily Weight = 750 Kilograms
Department "Shipping"
Category - Plastic Bottles - 20 Kilograms
I then have a query that calculates what % 20 Kilograms is of 750, then a report based on the query. This works fine; However in my report I look at the next department, with the exact same informaton as above...I see #Error returned in the field.:confused:
Does all of that make sense?? Is there a way to make sure my query calculation flows through all of the departments??
Thanks.
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Jul 2, 2005
Hi guys
Well Im stuck!
I have to produce a report (preview first)that acts like a cross tab query. By this is mean that it reports specific data in a 12 period sequence for each year. Therefore I have to set up dates which are NOT normal calendar dates ie one could be 02/05/05 to 29/05/05 then the next would be 30/06/05 to 24/07/05
These dates are issues at the start of a contract year. I have to therefore produce the report for each period that is given to me ( not an easy one is it) I have considered many options but I cant quite get the final effect
Any Ideas ??
gareth
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Oct 17, 2014
I have 2 tables, one called Location and the other called PC Inventory. They both have columns called sites. The query is set to search both tables by site name and return the PC's at that site that match the search criteria.The search form has a drop down menu with all the site names. When you choose a site name from the last, the after update event does a re-query to a subform on that same form. The source object of the subform is set the query.[Forms]![PC Search]![Combo6] - this is the criteria on the query that point to the drop down menu.
Private Sub Combo6_After Update()
Me.Child19.Requery
End Sub
This is the requery that point to the subform (child19)..The problem is that some selections from the list don't return any results to the subform. But there is clearly records that meet the criteria in the table. Example: ABC @ Maryland returns all the PC's at the site. DEF @ Maryland doesn't return any PC's at the site, but there are records with that site name.Even if go into the table copy the site name that isn't working and enter into the search field it doesn't return the results.
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Jun 30, 2015
Any new data I add to my database isn't showing up when I run a query.I've noticed it on 2 queries. One which is my ChargerSearch query with the field name:
Code:
ChargerSearch: "Charger ID: "+[Charger_ID]+" "+"Scheme Contract: "+[Scheme_Contract]+" "+"Nissan Serial Number: "+[Post_Serial_Number]+" "+"Client: "+[Client]+" "+"Site: "+[Site]
and the Criteria:
Code:
Like "*" & [Enter Search Term] & "*"
And my JobHistory Query which has multiple fields from many tables. With criteria only on the Charger_ID field "[Enter Charger ID]". Both work fine for data that was already there but any new data I've added isn't returning any results when I enter the correct values in the parameters. The data is definitely there in the appropriate tables, it just won't find it on the queries.
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Aug 20, 2013
I am designing queries to return averages for quality test data.
I have this query that functions as I want it too [URL] .....
It returns the averages of all the values received for different tests for a lot number (the lot number criteria should be filled out as well)
When I want the query to be more specific and average only certain box numbers in the lot (that start with the prefix PB") the query does not return an average for box numbers starting with PB but splits them up, showing an average for PB1, PB2 instead of combining the data for those boxes into a single unified average ...
[URL] .....
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Oct 11, 2014
I have created a query that is designed to return a count of how many records there are in various tables. There are 10 expressions in all, so when it is run I am expecting to see one row of data with each field populated with the number of records.
It does do this, but the data is repeated over line after line (see the attached picture)
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Apr 1, 2015
I want to populate a table with the database's reports.
And somehow be able to select a row and open a report in design view.
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May 8, 2013
My reports are saved as a PDF at the moment I click the print report button, select cutePDF Writer then manually add the Quote number stored in Field from the Table or form into the file name, then select the location to store the PDF file
Can I make this process automated when I click the print report button to auto select PDF Print, then auto populate the file name with the quote/Inv Number and then save to nominated directory.
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Jul 9, 2013
I have a form where I need a button that will export the current record being viewed to a TXT file and attach to email, I want to specify the To, CC, Subject and Body of the email, if possible putting a flag on it also.
I'm not doing very well, so far I have
Code:
Private Sub MailExec_Click()
On Error GoTo Err_MailExec_Click
Dim stDocName As String
stDocName = "Executive Incidents"
[Code] ....
This now doesn't seem to be working, if I remote email.To= then it does however this only creates a blank email with attachment.
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Sep 6, 2014
On paper I have designed a faculty contact database and have now come to the point where I am designing the form. In the contact information table are Cell, Home, Office fields as well as Personal, Work, Alternate email fields which will contain the corresponding information. On the form after the information is entered the person needs to select an option from each of four combo boxes to indicate which is the preferred number, number for student, preferred email and email for students. The question is how to populate the text fields in a report based on the selection of the combo boxes with the information stored in the corresponding field (cell, home, office phone numbers and personal, work and alternate email). I am assuming it is done in the query but I don't know how or can it be done in vba?
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Oct 20, 2014
I have a textbox on a report that I wish to populate based on the value that is in another textbox/field on the report, and I thought DLookup was the way to go - however, I cannot seem to get it to work.
I have a table (ComplaintsResponses) that has two fields, both text
[ShortDescription]
[ResponseText]
The text from [ShortDescription] is saved in a field on another table that contains all the other relevant information that is used in the report, and whilst this short description is mostly fine, I have one report where I need the data from the larger [ResponseText] field.
I have tried the following code:
Code:
=DLookUp("[ResponseText]","[ComplaintsResponses]","[ShortDescription='" & [Reports]![PublicComplaintsArea]![txtSAPCRMResponse] & "'")
and
Code:
=DLookUp("[ResponseText]","[ComplaintsResponses]","[ShortDescription='" & [SAPCRMResponse] & "'")
Both of which return a #Error in the text box.
The field that contains the text that is used for the lookup is SAPCRMResponse, and the textbox on the report itself is called txtSAPCRMResponse.
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Apr 25, 2013
I am working with a database that I downloaded and am trying to modify to fit my needs.
This is an inventory database. The products table contains a description and pricing. I want the description and pricing to populate in the Purchase Order form, so I added Dlookup fields in the Purchase Order form. I was happy.
However, the pricing information is not populating to my Inventory Transactions Table from the Purchase Order form by way of this Dlookup feature, and therefore will not show on my report, and in turn does not show in my Total of my Purchase Order report.
As a work around, I tried creating a calculation in the purchase order report, of =[UnitsOrdered]*[Products.UnitPrice], and the pricing totals show fine on my report, but the subtotal doesn't work.
I was unable to upload my file...so a few notes of info...
There are no queries set up in the database for this report.
I had tried a sorting grouping thing (in the Report) by Subtotal, but now can't get rid of it.
When I show the field list for the report, across the top of the window reads:
SELECT DISTINCTROW Employees.*, Products.*, [Inventory Transactions].*, [Purchase ORders].*, Suppliers.*, nz([Inventory Transact
Looks like it runs out of space
I am trying to attach a couple of images to support my comments.
Since this issue crosses both reports and forms (and tables!), I am not sure where to properly post. The end result I am looking for is on my report.
I am using Access 2003...
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May 16, 2013
I want to be able to type a nickname for a contact and it populate the full name in a query for a report. Is there a way to effectively get this done? I have tried combo box and I am not sure how to use the drop down list function.
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Dec 11, 2005
I have 3 inputs based on which i'll fetch records from table in a subform for the given input criteria. Please let me know how to populate subform programmatically?
I tried source object property and form.recordsource property. It gives me some error or the other. let me know the right syntax to do the above mentioned.
Thanks in advance,
jwala :)
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Jun 12, 2006
I have a standard Data Entry Form based on a WorkOrder. I am dealing with over 90 offices nation wide with mulitple offices in a state. I have a seperateTable that lists all 90 Offices which I have created a Query to Promt the user to enter the State code for that State.
Is there a way I can Select an Address from the Query and auto populate that information onto my WorkOrder form?
Any help would be greatly Appreciated as I have Exhausted myself trying to figure this out!
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Jul 12, 2007
I have a listbox call lst with two columns, what I want to do is to populate this two column with "firstdata" and "seconddata" respectively.
What I do is:
Me.lst.RowSource = """firstdata""; ""seconddata"""
But I see nothing appear, what is the corect way to achieve in vba?
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Jan 23, 2006
I have a form with two fields, EMPLNO and SURNAME.
By entering the employee number in EMPLNO or by entering the name in SURNAME I wish to get the correct record onto the form.
This is probably covered in the archive, but I'm not sure what to look for.
Any suggestions.
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Sep 13, 2006
Hi
I cant get my head around this one,
I have a Form that enters all details for an Order.
On that form is a Tick Box that says Repeatable.
If that box is ticked in the future I am able to repeat on that stock item.
I have created a form with a List boxea that Lists all Suppliers Stock that is Repeatable
I want to be able to double click a Stock Item from that list, then let it populate another Order ( Unique Key ), fill in all the field from the previous order, so all I have to do is enter the Quantity I want to re-order.
How do I do this?
please help
Hightower
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May 14, 2013
I have had to place it in a zipped word document that is attached.
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Aug 14, 2012
I have a PDF form that I would like to populate with data already in our access database. Also if possible, I still want this form to be able to remain fillable. It does not have to auto populate back into access, just allow a user to enter data and save the form.
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