Run-time Error On Search DB/Email Results With DB Over 50 Contacts

Nov 15, 2004

I'm getting a Run-time error 2295: Unknown Message Recepients.

I've got a DB of about 2000 clients. In testing I did a test DB with 50 random
clients. Using any search criteria, it would grab those clients and open a new email
with their email addresses no problem.
However when I do this same thing with my complete DB of 2000 clients, I get this run
time error.
I'm pretty confused here, and anxious. It looks like the program is working, I just need it
to run with all my clients. This is the last thing I must conquer to be finished with this project.

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I work for a large company, whose contact directory in outlook is enourmous (thousands of employees). Outlook currently manages its contact directory very efficiently. its very easy to search and email individuals. In my access database I would like to be able to have that same functionality. To pull contacts from outlook via a search, without actually importing outlook contacts.

I am designing a database for asset tracking of Lab equipment. Lab equipment gets borrowed or relocated frequently and I would like to assign a name/phone/email quickly and without error, when I need to input a record of equipment movement.

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Database Search, Email Results ???

Oct 14, 2004

***Updated*** Search/Email Results has been solved....Working out some bugs and trying to add a Print Address Labels option to the search. The post at Date Nov. 5, 11:4x is the new post with updated info. Thanks! ***Updated***


I have read a ton in the last hour or so on this subject and gained a little insite, but since I have no Access programing experience I am still pretty lost. However, I have programing experience in other areas, so if it requires some macros, I shouldn't have too much trouble. /crossfingers

I have put together a database for the business I work for that contains around 3,000 contacts.
I am trying to figure out a way to do a search that will search out specific contacts and email them a newsletter. Their email address is included in their contact information. So I assume I need a way to search for a specific criteria, grab their email address, and then email them with either an attached document, a prior written email, or have included the newsletter in the body of the code to add into the created email.

Any thoughts?
Thanks so much for your time,
Nick

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I Figured Out The Problem, Now Please Help Me Solve It - Search/Email Results

Nov 30, 2004

Ok here is what was going on. I have an option group, I would select an option,
type in my search criteria into a text box, and click an event button. The program
would then search my database for that criteria and grab the emails of the individuals
meeting that criteria. A message box would then pop up, listed all the emails it had grabbed
I would click ok (my sendobject command is set to edit the email) and at this point instead of
opening the email to edit the program would crash.

After scratching my head for several days I moved on and have come back to this problem again
two weeks later, and within 15min I realized what was wrong. I guess it is good to walk away
and come back fresh sometimes.

What is happening is that the program does not account for entries in my database that do NOT
have an email.

Example, let us say we want to search a state...lets use the state of GA for example. If I have 5 entries
from GA with email addresses and one entry from GA without an email address, it will crash the program.

My only guess is that the way the program is setup is that it is grabing whatever data is in the email location.
It that location is blank, its grabing blank and crashing the program.

I need a way to discard the entries it searches that don't have email addresses or something...

Please help, this is the last item for this project.

Here is the current code:

Code:'Code by M. Walts'Important information! this code requires a reference to the Microsoft DAO object libraryOption Compare DatabaseOption ExplicitPrivate Sub cmdEmail_Click()'will hold the dynamic SQL queryDim strSQL As String'will hold the WHERE clause portion of our SQL queryDim strWHERE As String'will hold all the recipients of this messageDim strRecipients As String'the recordset we will use to get the emails of the records that match our criteriaDim rst As DAO.Recordset'if there is input in the search criteria, then we will run the query and send the e-mailIf txtSearch <> "" Then'if you have more buttons, just add mosr cases (the value of the radio button'= the Case number, so Value of the State radio button is 1, etc.)Select Case opgSearch.ValueCase 1strWHERE = "WHERE State = '" & txtSearch & "'"Case 2strWHERE = "WHERE PrayerSupport = '" & txtSearch & "'"Case 3strWHERE = "WHERE Denom = '" & txtSearch & "'"Case 4strWHERE = "WHERE PACTTrainer = '" & txtSearch & "'"Case 5strWHERE = "WHERE PACTPartner = '" & txtSearch & "'"Case 6strWHERE = "WHERE City = '" & txtSearch & "'"Case 7strWHERE = "WHERE Donor = '" & txtSearch & "'"Case 8strWHERE = "WHERE MailingList = '" & txtSearch & "'"Case 9strWHERE = "WHERE Conference = '" & txtSearch & "'" Case 10strWHERE = "WHERE YouthPastor = '" & txtSearch & "'"Case 11strWHERE = "WHERE PreviousCustomer = '" & txtSearch & "'"End SelectstrSQL = "SELECT EMail FROM tblUser " & strWHERE'run the query and get the results into the recordsetSet rst = CurrentDb.OpenRecordset(strSQL)'Loop through the recordset and add all the EMailsDo While Not rst.EOFstrRecipients = strRecipients & ";" & rst!EMailrst.MoveNextLoop'remove the first ; from the strRecipientsstrRecipients = Right(strRecipients, Len(strRecipients) - 1)MsgBox strRecipientsDoCmd.SendObject , , , , , strRecipients, "Email Subject", "Email Body", Truerst.CloseSet rst = NothingEnd IfEnd Sub'stops a ' entered in the field from breaking the queryPrivate Function SQLSafe(safeMe As String) As StringSQLSafe = Replace(safeMe, "'", "''")End Function

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These buttons contain the Team List for the club. I have set a macro up to email the list to the relevant contacts for each Club.
But if some club changes the contact person, is there some way I can have the macro open in design mode on the form so that the end user (who may not be familiar with Access) can just change the email address. Or does this involve code, which I am not great with, but am trying to learn.
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Right now, the custom search form and the search results form are both working properly, but the search results report is showing every record in the database instead of just the search results. This is true whether I access the report via the command button in the form or the navigation pane. I'm not sure if I need to correct my VBA code or the report's properties.

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I have a form that has a subform on it. The main form shows a category of furniture and has custom navigation buttons and a search text box for asset numbers and command button that runs the search. The subform shows the asset numbers associated with that furniture category, sometimes there is only one asset number, in other cases there could be 60. There is a scroll bar to scroll through the asset numbers when there are too many to see in the initial window.

The buttons all work as they should except when I search for an asset number that is part of a category that has too many asset numbers to show in the main window. When this happens the "previous" and "next" navigation buttons do not take you to the previous or next record. All of the other buttons on the form work though - you can go to the first, or the last record, and you can search for a new asset.This is the code for the search:

Code:

Private Sub cmdAssetSearch_Click()
Dim rs As Object
If IsNull(Me.TextAsset) Or Me.TextAsset = "" Then
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[code]....

I've also attached a picture of what I mean when I say there are more asset numbers than what the window shows.

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I hope I can explain this clearly. I'd be really grateful if anyone could help.

I need to set up some sort of contacts database at work.

I need (I think, after having a little think about it) one table, filled with people, (their names, contact details ect) and basically various queries to pull up people in certain groups. Say for instance, people who attend meeting a, b, c, (in a simplised, condensed version of the truth)

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What I'd love is to be able to call up a list of people attending meeting a from my database and email each of those people (their contact details would include email address of course)

Does that make sense?

Is there any way of doing this?

I'd be really happy if anyone knew...

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The dysfunctional code:

Code:
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Dim rs As DAO.Recordset
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[Code] .....

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[Code] .....

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I am trying to loop through a query results to extract email addresses from a query result.

I have the following code

NameCriteria = Forms![MainMenu]![tbl_Course_Details]![Course_Name].Value
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Dim db As DAO.Database
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[Code] .....

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Jun 28, 2006

Hi there,

I am setting up a database at the moment. I do not have a lot of experience with Access but up to know everything was alright :).

I don't know if it is at all possible...but I would like to be able to find out who has a yes in a "yes or no" field and than that it shows me the email addresses of the people that have a yes there....does that make sense...I hope so.

Ok if that is possible, the second thing I want to be able to do is to email those persons that have a yes.

I have understood by now I will need codes and everything. Problem is I don't know anything about creating codes...so would be great if someone can explain that to me. And is it right I put those codes into a new module?

I hope this all makes sense and that someone will be able/willing to help me.

Thanks in advance!

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Jun 28, 2005

I created a search form (using code from here) that searches serveral fields and displays the results in a listbox. I also created a clear button to clear the fields, including the listbox. I can search all day and it works fine, and the CLEAR button clears out the fields fine but once I have clicked the CLEAR button, I cannot search anymore. I don't get any results anymore (until I close and reopen). It must be something simple that I am overlooking so any hints would be appreciated.
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Private Sub cmdClearForm_Click()
On Error GoTo Err_cmdClearForm_Click

Dim I As Integer

' Cycle through the form's controls, testing for text,
' and clear each field.
For I = 0 To Me.Count - 1
If TypeOf Me(I) Is TextBox Then
Me(I) = ""
ElseIf TypeOf Me(I) Is ListBox Then
Me(I).RowSource = " "
End If
Next

Me.txtMacAddr1.SetFocus

Exit_cmdClearForm_Click:
Exit Sub

Err_cmdClearForm_Click:
MsgBox Err.Description
Resume Exit_cmdClearForm_Click

End Sub
Private Sub cmdSearch_Click()
On Error GoTo Err_cmdSearch_Click

Dim strSQL As String, strOrder As String, strWhere As String, strOrderChoice As String
Dim db As DAO.Database
'Dim qryDef As QueryDef
Set db = CurrentDb()

strSQL = "SELECT tblAsset.MacAddr1, tblAsset.SerialNum, tblIPAddresses.IPAddress,tblIPAddresses.HostName, tblLocation.JackNumber, tblLocation.CircuitID, tblLocation.Department,tblLocation.SpecificLoc, tblLocation.User, tblLocation.Building, tblLocation.RoomNumber " & _
"FROM tblAsset, tblIPAddresses, tblLocation " & _
"WHERE tblAsset.AssetNum=tblIPAddresses.AssetNum and tblAsset.AssetNum=tblLocation.AssetNum"

strWhere = " and "
strOrder = "order by"
strOrderChoice = "tblLocation.Department"

If Not IsNull(Me.txtMacAddr1) Then
strWhere = strWhere & "(tblAsset.MacAddr1) like '*" & Me.txtMacAddr1 & "*' and "
strOrderChoice = "tblAsset.MacAddr1"
End If

If Not IsNull(Me.txtMacAddr1) Then
strWhere = strWhere & "(tblAsset.MacAddr2) like '*" & Me.txtMacAddr1 & "*' and "
strOrderChoice = "tblAssest.MacAddr2"
End If

If Not IsNull(Me.txtSerialNum) Then
strWhere = strWhere & "(tblAsset.SerialNum) like '*" & Me.txtSerialNum & "*' and "
strOrderChoice = "tblAsset.SerialNum"
End If

If Not IsNull(Me.txtIPAddress) Then
strWhere = strWhere & "(tblIPAddresses.IPAddress) like '*" & Me.txtIPAddress & "*' and "
strOrderChoice = "tblIPAddresses.IPAddress"
End If

If Not IsNull(Me.txtHostName) Then
strWhere = strWhere & "(tblIPAddresses.HostName) like '*" & Me.txtHostName & "*' and "
strOrderChoice = "tblIPAddresses.HostName"
End If

If Not IsNull(Me.txtJackNumber) Then
strWhere = strWhere & "(tblLocation.JackNumber) like '*" & Me.txtJackNumber & "*' and "
strOrderChoice = "tblLocation.JackNumber"
End If

If Not IsNull(Me.txtCircuitID) Then
strWhere = strWhere & "(tblLocation.CircuitID) like '*" & Me.txtCircuitID & "*' and "
strOrderChoice = "tblLocaton.CircuitID"
End If

If Not IsNull(Me.txtBuilding) Then
strWhere = strWhere & "(tblLocation.Building) like '*" & Me.txtBuilding & "*' and "
strOrderChoice = "tblLocation.Building"
End If

strWhere = Mid(strWhere, 1, Len(strWhere) - 5)
Me.lstResults.RowSource = strSQL & " " & strWhere & " " & strOrder & " " & strOrderChoice

db.Close

Exit_cmdSearch_Click:
Exit Sub

Err_cmdSearch_Click:
MsgBox Err.Description
Resume Exit_cmdSearch_Click

End Sub

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Jan 2, 2006

Good Day All,

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http://www.access-programmers.co.uk/forums/showthread.php?t=73845&highlight=highlight+search

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I'll do my best to explain my problem:

I made a form that lets users search for records in a database and displays them in another form. In that form I've made 3 buttons to let users narrow down the results to show only certain items within the search results.

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This doesn't happen with records that contain both "car" and "truck."

For every button I have something like this: DoCmd.OpenForm "AdminSearchResults", , "SOW", "VendName = '" & VendName & "'", , , "'VendName'"

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I am trying to query my records by the current records selected date then send the results in the body of an email on click. I believe I am close but I think there is a problem with the date format because I am getting 3421 Data type conversion error. Here is what I have:

Code:

Private Sub eMail_Click()
On Error GoTo EH
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Dim rstExceptions As Recordset
Dim dbDate As Database
Dim rstDate As Recordset

[code]...

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Sep 22, 2006

Hey all,

I did a search and i found a thread that seemed like it would answer my question but for some reason the attachment isnt working. :(

Okay heres the question..

I have a form and it contains 3 fields and 3 command buttons.
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What i want to do is instead of having the results display in a new window, i would like it to display on the same form .. maybe on the bottom of it.
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