Running Access Against Multiple Databases - DEV/UAT/PRD

Feb 21, 2007

Access 2003

I've inherited an Access Application which has
(1) a number of linked tables that are used to seed the underlying SQL Server database.

This system has been set up and is working in Development. My task is to move it to UAT but with regards to point (1) above I can't see any alternative but to copy the Access Database, create a new System DSN and re-import the External Data from the new DSN. What I'd like to do is use the same Access Database to point towards DEV or UAT or PRD. Is this possible to do this or am I stuck with maintaining 3 different Access Databases ?

I am a developer with many years of experience but my Access knowledge is limited so any pointers would be helpful.

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Running Access For Multiple Users

Sep 8, 2011

I have an MS Access application for about 40 users. The problem is that the company does not want to have to buy all these licenses and put it on each machine. Also because each person had to bring in their own set of data multiple people cannot be hitting this at once. So they want to know if there is a way to allow the people to use it without having the application on their machine; and thereby saving the money of buying 40 licenses.

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Aug 16, 2006

I try to call one database forms and tables into another database without creating tables and forms.


Database where (target) i need to open forms and tables:
insurance.mdb (In the same database I click on TOOLS - REFERENCES and add accountreceivable.mdb as i need all forms and table from that database)


Database from where (source) i need forms and tables
accountreceivable.mdb


I try to call forms and tables from accountreceivable.mdb into insurance.mdb. Do i use the below function in insurance database to open tables and forms from 2nd database. If i do where should i write this function i mean in the module of insurance database or in the module of accountreceivable database. How to i call that function

Function OpenForm(byref vformname as string) as boolean
docmd.open vformname,,,,,acdialog


OpenForm = true

end function


Thank You.

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Jun 28, 2006

Hi Folks,

Hoping someone may be able to point me in the right direction.

I've got several databases used for different tasks, in which I just added an hyperlink to them from a front end database. All my team could access any of the data bases at once. It was using the WINNT/MS OFFICE mdw file.

Since my last question, I've now managed to set up a MS Workgroup Administrator file, which is on a shared drive. Everyone has joined this workgroup, and when people logon it now greets them with their name and records their name against any tasks. Thanks to everyone for their help with setting this up.

But since I created this new workgroup, we can't access more than one database at at time. It comes up saying 'mdw file is in use'. However, one person in the office can. I've looked at all the setups for individuals, and can't see any difference between ours & this one individual.

Am I missing something obvious ?
Cheers
Karen

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Oct 12, 2006

Ok, this is only a very general question, but I'm hoping somebody here can give me some general advice.

Basically, I have three separate database which I've written for my company. They were all written at different times, hence the fact there are three and not one that does three things. The first is used to raise, edit, delete, and track RMA records for returned merchandise. The second is used to raise, edit, and track Training data for people who have undergone my training course. The third is my main database that contains all of my clients' details, plus a log of all calls taken from them. This is the largest and most complex of the databases and has some fairly advanced relationships setup to enabled hundreds of call logs to be linked to a single record of necessary.

Now all three databases have been written using the same kind of structure. They all use popup modal forms to prevent malicious/accidental damage to the database by the staff who use them. They are all locked down and Access cannot be broken into whilst they are running. they all also have their own primary keys.

All these databases work just fine, but I'm now a little tired of each staff member having three shortcuts on their desktops, depending on which database they need to use. what I'd really like to do is somehow merge all three of these databases into one single database, and alter the switchboard accordingly to allow users to access any of the three parts of it.

The problems - as I see them - are: (a) that my main database uses a lot of relationship links to maintain certain records, whilst the other two use none, and, (b) that each database, having been written separately, has records with their own ID keys and autonumbers.

I did toy with the idea of having some kind of function on my main switchboard that would allow me to close the current database being used and open another, all without closing Access, but I haven't been too successful in my tests...

...so, my question is, does anybody have any bright ideas as to how I can go about merging these three, or, at very least, centralising access to all three?

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I'm hoping someone out there can help me out with a problem. I work for a company that creates websites for car dealerships. The process involves me inputing data to a standalone program which creates a database for each dealer. When I upload the information, the program I use creates an inventory.mdb which is accessed through the asp pages I have.
examples of finished product are:
http://maconsales.com/freedom/inventory.asp
http://maconsales.com/freedomnew/inventory.asp

We currently host about 13 dealers. What my boss is wanting me to do, and I'm having problems doing, is making it possible for someone online to visit our main site and view all inventory from all dealers without having to leave our site to look at each individual inventory. And I would like to do it without having to manually create a central database with all the inventory we have, about 1400 vehicles.

Is what I'm trying even possible? or am I looking at a long night of data entry?

Any help would be appreciated.

Thanks in advance

Sean Summers

Makonga Inc

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I need to combine these 3700 tables from these different databases into one table in one database.

I can't see any way to automate this and as it's a one-time only project I don't know whether it's worth trying to automate it or if I should roll up my sleeves and just start apending tables.

Does anyone have any suggestions?

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Dec 8, 2006

Hello,

I have around 10 mdbs and in each I have 4 tables, I want to add all the tables from 10 mdb to one mdb, finally I will have 4 toal tables, right now I am using a appendquery to add tables. Is there way using VBA I can do it on the form and with one click of a button I will be able to add. Thanks for any info..

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Aug 31, 2007

Hi all, i hope this is posted in the right place first of all :) apologies if not..

I have about 8 individual databases which will be used simultaneously by users. I wish to be able to have full control over these databases from a 'master database' including being able to delete the data in there (possibly import fresh data but not 100% needed) and export data to be analysed in Excel etc
I figure this can be done with access but if i'm on the totally wrong track i would be appreciative if someone could give me a push in the right direction..

If any more infomation is needed then let me know.

Thanks :)

Mikey

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Hey Access people...

Does anyone know if it is better as a general rule (server performance wise anyway) to connect to a single database with many tables or multiple databases with fewer tables??

In this case I have a small calendar database and large navigation/metadata database -- both are MS Access & connected to the same ASP page.

Can anybody make a recommendation here??

Many Thanks!!

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I maintain a simple Access database which about 30 other users have open every day and use it solely as a reference book. It is simply a large reference 'toolbox' with one form and many many sub reports in the form with links to refference guides for my users. Very often I need to add new reports and just new content overall to the database. My current process is to

1) make a copy
2) modify the copy with all my new content
3) Send and email with the file attached telling all 30 users to delete their old database and use this updated version.

Of course we have many issues including:

1) The files are very large in Lotus notes (is there a way to make these files a lot smaller)
2) Seems like a waste to delete and replace an entire database when only 1 or 2 minor links need to be changed every time. Is there a macro or some code I can create that would act as a patch where the 30 users can run the code and it will change hyperlink paths that I needed changed, report content or anything that needs changing.

gets around having all my users copy and replacing their database toolbox on their desktop. We all work out of a shared network drive so I can have them use the database together in a shared drive but its litterally impossible to have every hand out of the database all at once so I can go in and update, it just does not happen so if there is a work around for getting all users out of the DB, it could avoid having to do anything else.

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Hi,

I curently have a website that has a registration page on it that uses a simple access database that contains a single table with the same fields on as that of the reg. form. What I want to do, in one way or another, is to make some sort of macro that starts once some datails have been submitted to the database using an SQL statement I made within Frontpage, send an email to the registrant telling them what there customer number etc (autonumber in database) and various other welcoming messages etc.
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Am I thinking along the right lines with a macro or some code or is the access database literally rendered to a table/number of table and thats it?

Cheers folks

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May 5, 2007

Hi,

Recently, i had upgraded my computer with some new hardware, therefore i did a fresh install of win xp sp2.

Now I noticed that after i installed all the usual software including microsoft office 2003, when i am opening a ms access database and i open the first form, most of the fields on the particular form (no matter which form in the database as long as it is the first one) display just a value on most field (i am noticing those fields with text datatype), and i am noticing that the number shown is the same as the autonumber i have for that record. Eventually, closing and re-openining the form will fix the problem. this is happening with all of my access databases, some of which i have been using for ages.

Actually, i have tried running the detect and repair tool from the microsoft access help menu to no avail. I have even tried importing the database objects to a new database but still to no avail. Finally i also tried uninstalling and re-installing microsoft office, and the problem is still persisting.

Any idea what might be going on, and hopefully a resolution to sort out this nightmare?

Thank you very much all for your attention.

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Jul 22, 2006

Hi,

I've asked this on a few other websites with limited or no success.

this is from one db. this table originally had about 20-30 different fields,

WarehouseNum ItemNum load_date Shipped
101 31 6/26/2006 200
101 31 6/27/2006 180
101 338 6/26/2006 162
101 338 6/27/2006 357

this table is from another db. Notice how WarehouseNum is '9' instead of '1' and itemNum is '000'. This is just one of many impediments I face. As well, none of the table fields are the same, I changed them here to make it easier to work with.

SupplierNum ItemNum WarehouseNum PlannedDelDate DeliveredQty
869747 00031 901 6/26/2006 250
869747 00031 901 6/27/2006 300
869747 00338 901 6/26/2006 490
869747 00338 901 6/27/2006 490


The goal here is to query the two simultaneously, perhaps with linked tables, type in an ItemNum using a parameter and know for instance that on the 26th, we received 250 item31 and shipped 200 for a remaining balance of 50. The 50 is what I'm after. Basically, my company uses one program for sales and another for purchasing and absolutely nothing for inventory management. I started with this company about 3 weeks ago and unless i can implement some kind of temporary solution, it will drive me insane.

Advice? Best approach? As well, this db will use data on two different servers
Thanks for the help.
As well, my access experience is limited and our company I.T. is seriously backlogged, besides which, I would like to learn how to do this myself.
Thanks again

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Hello Everyone,
I presently have a form with a list box, I want to be able to select Multiple Items in this list box and then have a query run against a Table based on the items I selected in the List Box. Can you tell me what to do in Query Builder to achieve this?

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I have a situation where I am using a maketable query to create a table and then I need to use append queries to then add additional records to the created table - some of these are just run once and some multiple times.

if possible, I do not want to hard code the query multiple times i.e.

Code:
DoCmd.OpenQuery "qryCreate_1"
DoCmd.OpenQuery "qryAppend_1"
DoCmd.OpenQuery "qryAppend_1"
DoCmd.OpenQuery "qryAppend_1"

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Mar 7, 2013

I am using Access 2003 and trying to create a report that has a running balance of payments into an account. There are also payments out of the account which reduce the balance.

When I add the other columns into the expression for the running total the result shows in the report as "0".

The expression I am using is: =([Escrow Pmt Amount]-[Ins Pmt Amount])

I have this expression in the "Detail" section of the report with the "Running Total" toggled to "Accross Group".

How can I subtract the values in the other columns (Outgoing Payments) from the balance and continue the running total.

The list of payments within the report are date driven and grouped by an account number.

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Feb 22, 2008

I'm having a problem on a workstation that I've always used to create databases in Access. When I open any of my saved .mdb's I get a the error "end query expression" with the table name. The message gives me the option to click OK or Help and Help refers to "<Message> in query expression <expression>. (Error 3075)".

I've copied the .mdb's to another PC with Access installed and they open with no problem and I've removed and reinstalled Access on the problematic PC but still the same problem.


Also, I have a UPS Worldship shipping application that uses an Access database and when it opens it gives me a Micrsoft Visual C++ runtime error then closes, which may or may not be related.

I get the sense that something is corrupted in either Access or Windows XP but I'm not sure where else to look.

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Aug 26, 2004

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I was thinking about approaching it using the datamacros. I thought maybe each front end db could have a messages table that the main db and other front ends link to. Then whenever they add data to your specific table it would respond and ask the user for the information. The info would then populate back into the message table where it could be retrieved by the requester.

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