I read about your different topics/discussions but still have issues.
The group I work for needs to track Customs entries, compile them for payment and make reports. They used to track the entries in Excel but they wish to do this in a Form = INVOICE TRACKING, be able to query and make reports. My Access knowledge is limited but I have created two tables and the above mentioned Form
The main table= Invoice Tracking (as per the group request) as 37 fields. Starting at the 8th field, data is updated by the users on a daily basis.
The source table = XLS 1127 as 7 fields and is refreshed and updated 2-3 times weekly by a live report on the Internet.
Up to now, when I need to update the main table, I run an APPEND QUERY. Once this is done, I run a FIND DUPLICATE QUERY and I delete the duplicates manually because some of the first 7 fields will get updated this time or some other time and therefore it will create duplicates Entry Nbr in the Main table. Meanwhile the other 30 fields are populated by users with the information supplied by the invoices.
Is there a macro or an expression that could be created to avoid the Query from selecting the duplicates randomly? I have a very basic knowledge of macros and VB but would it be possible to write something that would be like In record #1, IF the field 2 or 3 is empty than look at field 9 and others and if Not Null then get the data in the duplicate record #2, merge the
information from the two records??
When the Main table will grow bigger, it will be too much time consuming to delete XXX duplicates and can cause errors.
Hello, I am working on a database of translators. Each of these translators can have multiple Source Languages, and multiple Target Languages. I understand that I must use a many-to-many relationship, but as the Language fields for both Source and Target Languages comes from one table (tblLanguages), I am having difficulty conceptualizing how I can get the table relationship to produce the desired effect; i.e. having a datasubsheet for each translator with fields for each their Source and Target languages.
My current table structure:
tblTrans TransID (name and contact data)
tblLINK_Language_Trans TransID LanguageID
tblLanguages LanguageID
I thought that maybe if I create a separate LINK table for each Source and Target Language, I might get the desired effect, but this was futile, as only one datasubsheet was shown.
Any advice for a humble Access beginner would be GREATLY appreciated!!!
Does anyone know of an off the shelf application I can purchase to allow users access to my Access database over the web? I have select data I want to allow my customers access to dynamically via the web.
I am familiar with ASP however I am not at a level to develop something from the ground up.
I have access to a Windows Server, an established database and a great desire to get this done.
My vision is to have a daily upload of my back-end (for the sake of current data)to the web server for access via the ASP front end or whatever the case may be.
I am sure to all who read this you understand what I am looking for.
I will definitely entertain hiring someone to work with me on this project if need be. Best case scenario is someone has already done the work and I can just buy it...
Last week some very altruistic folks here helped me solve a many-to-many relationships quandry, and I am hoping that there may some others out there who can help with another question.
I have a feeling this is simple, but I can't quite get my head around it, and have not been able to find it in the past forum threads, but....
I want to create a tblJobs that has information about our clients' Companies, as well as Contact. As there can be many Contacts for each Company, my current setup looks like this:
tblContacts ContactID (Pkey) Name Lookup_to_qryCompanies_to_Contact(shows Contact's company)
tblComanies CompanyID (Pkey) Company Name (Client info is included as embedded table based on qryCompanies_to_Contact)
qryCompanies_to_Contact Company (from tblCompanies) Contact (from tblContacts) (one-to-many)
In my new tblJobs, I would like to have a combo box in which I can input the company name, and then the next field will have another combo containing ONLY names of the contacts affiliated with the chosen company. (I will also eventually like to make a form that allows the same function, but am assuming that the process will be the same for updating the table trhough a form as it would be updating it directly).
Hi all, I am new here, I am never one to ask for help, but I am desperate to get some assistance and hoping someone may be able to help me. I have just basic knowledge of MS Access, but no where near the skills needed to acheive what I am needing. To explain, I am involved with a national memorial of all the Truck drivers who have been killed on our roads. I have a database in access, (near 1000 individuals and sadly growing) but wanting to create it into a form style. I also need to add a photograph of each deceased person and a second photograph of the plaque which they are on. Years ago I saw a form which I was impressed with, it looked so professional but never had the oportunity to investigate or disect it :)
I am hoping sks who will enjoy the challenge may be able to assist me.
more about the memorial can be seen at www.tarcuttamemorial.com Thanks Dianne
Hi all: MS Access 2003. I have two text fields family_name and given_name I need to extract 1st, 2nd & 5th letter of family_name along with 2nd & 3rd letter of given_name to form a link_key field. If either name has insufficient letters the missing letter is replaced by the numeral 2. Does anybody know how to help me acheive this please!
I need some help here and any would be muchly apprieciated.
I am building a database for a theme park fast pass system where a customer can book themselves a place on a ride at three session times a day.
Now my problem is, that I need to generate a card number. 5555 1946 as the first 8 digits (this always stays the same) and then the last 8 digits is the customer ID number, which is in the same table. So there are 16 digits in total.
Let me give you an example:
A new customer registers and are assigned a customer ID of 1000 0001. Therefore the Card Number for that customer must be 5555 1946 1000 0001.
I have used auto number for customer ID so when a new customer signs up, there ID is 1 more that highest already in te database.
The idea is that I have a table with products. It is joined to another table that has each products ID and then a series of fields that correspond to each month of this year (so 12 fields). These fields contain how many of each product sold in that month. However some products did not appear in inventory until a few months into the year, so they have zero's for those months in which they didn't exist yet.
What I need to do is find the first month that each product went on sale, and pass that field back to my main table to do calculations with.
First I tried to do with with a query, but I ran into a road block and realized that maybe a query wasn't best as I likely needed a loop. So I started writing a function at that point... but it is obviously non functional.
Then the idea of this function would be to look at Month 1, see if it contained a zero. if it did, move to month 2. If it doesn't, then send whatever that value is to a new field in the database.
I've read this forum for quite a while, but just now registered and this is my first post. It's full of great information and I really appreciate all I've learned!
I'm looking to contract / hire an Access Developer for a small project. Essentially, it's taking a CSV file, importing it into Access, then exporting the data within certain parameters into an Excel spreadsheet. There are a few other small details that pertain to how the data is handled in the actual db itself, but that is the overall picture of the project. It's rather small, but is above my Access knowledge level.
My most important goal is getting the DB functional, but then taking the finished product and breaking it down to learn from it.
Please PM me if you're available to assist on this project. Have a great weekend!
I am looking to create a catalog database. It is to serve as a finished product warehouse, as well as a product development tool. There are a number of fields, most of which are straight-forward.
One large problem I have is that the product descriptions are roughly 700 characters. Is there a way to have this information entered into Access and stored either in this database or elsewhere? Any help would be GREATLY appreciated.
Im in the process of building a database for a friends business, and im a bit of a newbie with access. Id like to get some opinions on structure and overall how i should build the Database. My goal is to have two types of clients ... donors and buyers. A client can be both a donor, a buyer or both. When a client is a donor, they get a certain amount of credits added to their account. When a client is a buyer, they will be purchasing those credits from a donor. heres an example of what i want to accomplish; John smith donates 500 credits; I enter John Smiths info and credits into his profile; Jim Doe buys 100 of John Smiths credits; I want the DB to automatically update Mr. Smiths Credits, and then add 100 credits to Jim Does profile. Also, I want John Smith to be able to purchase credits from Jane Johnson, and again, have the credits added to John Smith and deducted from Jane Johnson automatically. Get my meaning here? The tables will also contain the typical client info ...ie; Name, Address, Phone, SSN etc... Can i/Should i do a seperate table just for credits and link it to the client tables? Should i create seperate tables for Buyers and Donors?
Also, I have an excel spreadsheet with formulas to do credits already, but when i tried to import it into a table in access, it didnt work so well. Any opinions on table structure, design etc would be greatly appreciated Thanks all for lookin in
Hello to all, i have a non-windows application and i would like to create a vb program to print invoices. I would like to send to this program a txt file with all the values (qty, vat, customer name etc with vertical & horizontal positions in the form etc..) and then superpose all i need to print with an image (gif or jpg wich is the my customer invoice presentation. In fact i have 2 layers , one with all the value i print and another with the invoice image background. I'm a beginer with VB, so i need advices to create this program, maybe someone did this already. Thx in advance VINCENT
Im fairly new to access and im having trouble constructing a stock control system that can create sales orders and adjust stock levels accordingly, hold customer details linked to sales orders. Ive spent about 20 hours trying to do this and its just pickled my brain, ive searched everywhere but sometimes im uncertain what exactly it is im looking for. Can anyone give me some pointers?
I have 7 tables at the mo but its 4 of the tables i need for the sales order:
tblcustomerdetails customerID,first name, last name (general customer details)
what im trying to do at the minute is contruct a subform for a form that would require entering the products into through a combo box selected by productname and then autofill the product description and listprice. Ive ended up deleting all my forms and queries because nothing seemed to work right. I will then add this sub form to a form containing all the customer information and the total price for the subform this then needs to be output to a report for printing, but i can figure that out later. Ive attached my database if anyone wants a look if you dont understand my jibberish.
I was wondering if this could be done in Access. Let me explain
I work at a candies manufacturer in Puerto Rico. Right now we are not tracking any kind of inventory. Is it possible to efficiently track our kind of inventory ( raw materials, work in process and Finished Goods) in Access?? Maybe using a bar code system??
I would like some advice or opinions from people who have worked with access and mysql.
Currently we run a large database in access which holds around 3500 records. It is actually running quite slow at the moment. What would you suggest to speed it up? ive heard running it on a sql server but i dont have the info to know if this would be correct.
Also i was thinking or changing the access database and getting it fully redone in mysql why would this be more advantageous?
Also i havent any knowledge on MySql is it easy to learn for a beginner? Do you have any information such as websites i could visit to learn or sample databases? Or would it not be worth me learning it? What would you see at the front end and back end?
My client wants me to make fields from different tables on the same form which he wants to use for input. This has made it very difficult for me as my queries have to involve a lot of outer joins and in some cases full joins.
I'm trying to set up a database, which I've done before on different programs, but I'm new to Access. I have a rather elaborate plan but am not sure it's actually possible.
I would like to set up a system that will effectively take input from the user within a record on the database. In simplest terms I'd like to set up a form on which the selection of a value for one field for a record affects the list of options available for a second field. As a basic example, say there are two fields: Input with possible values Red and Blue; Options, with possible values Red1, Red2, Blue1, Blue2. Ideally I would like to set up a form on which if Red is selected in Input, the options Blue1 and Blue2 don't appear in the Options box. Crucially you can also then select Red1 or Red2 as the value for 'Options' for that record (as opposed to just having a text box with the options written in it), as this provides the potential for a string, with the selection of a value for Options affecting another field.
Obviously in reality there will be many potential values for Options, and it won’t be obvious to the user which are compatible with each value for Input.
I wanted to use Program Flow functions with a combo box - say for the Record Source: IIf ( [Input]="red" , "red1;red2" , "blue1;blue2" ), though this would probably need to become a Switch/Case/Break command in the real database - but I don't think you can input equations into the Record Source.
I've also thought about trying to use queries, but can't see how it would work either, (the form for every record is the same, so the combo/list box for Options will always have the same properties. Switching between forms based on the value of Input seems impossible).
Then again perhaps I'm trying to make a database do something it wasn't really designed for, and should go back to basics and just display the possible options in a text box that is dependant on Input (but this way I won't be able to use the value of 'Options' in a further process).
I'd really appreciate any suggestions, especially since I'm pretty clumsy with the system still (first day using it, oh joy) and so could well be missing an obvious solution.
Hi, I'm still an amateur at using Access and have just recently been introduced to normalization.
I'm looking for some advice on how to proceed with a database I'm trying to create. I need the database to store vehicle information (name, make, model, color, license plate), along with parking information (date, time, place, who issued the notice)
My biggest question so far, is finding an efficient way to list a vehicle with what would be an undetermined number of parking slips. and then of course being able to retrieve that information on one form.
I tried using a from for VehicleInfo with a subform for ParkingInfo but I'm not getting the relationships right, the parkinginfo form is not displaying all the information connected to the license plate when the main form shows the vehicle information..
if that makes sense, any help or advice on how to proceed (or begin) would be greatly appreciated.
I have been developing a catering order system at work. A demo version has been in test and initial issues sorted. The users are very happy with the way it works and though far from perfect it does everything they asked for and then some.
Basically, each order for refreshments/food creates a record and order number. Orders feed through to a daily 'jobs' diary sorted by date/time which the catering staff work from.
However, what they are asking for now is to be able to link some records together for collation/charging purposes. Grouping using the customer ID and the order Date doesn't work as customers could have many orders across many dates , and some of the orders by the same customer won't need to be collated together. My initial thoughts are to add a unique code to each order that needs to be linked , has anyone any ideas on this , is there an easy way to generate a code (perhaps CustID, OrderID , Date, other?) which can be added to other records to 'link' them.
I would be grateful for any suggestions.(other than a complete redesign :eek:)
I was hoping someone could offer some advice on how I would design the following project:
Student Table - ID - Name - Unit (each student belongs to one specific unit) - License type (each student could have multiple license types)
Unit Table - Unit Name (string)
License Table - License Type (string)
I have created a report that dynamically updates information according to what unit the student belongs to via a drop down box, i.e. while the report is open, select a unit from a drop down, press a button to apply the filter and the report automatically updates. I want to add the same kind of functionallity to the report based off of licenses as well. My original design had all license types in the Student Table as a yes/no option. I couldn't get the filter to work properly so I moved license types to its own table (which makes more sense anyways...) But, unlike the Units Table, any One student is allowed to have many licenses so this creates a bit of a problem. If anybody has some insight on this I would much appreciate it. If you're not following, please let me know and I will try to be more specific. Thanks.
Hi. I just recently started studying Access independently since my school never taught it to me and I'm trying to design a invoice type of database as a summer project. I'm stumped on queries because the office 2000 guide I have only briefly goes over it.Basically, what i'm trying to do is create an automated value like in excel so that the "Net" column i have will subtract with the "sales" column to automatically enter a value for the "profit" column. I can't find any place for me to enter anything like [profit] = [net] - [sale]. i tried to use the input mask but since my data is in currency, it won't allow me to do it. can anyone please tell me where to start or what i've been doing wrong? thanks.btw, i'm also trying to do the same thing with the y/n feature of access. i'm also trying to find a way so that if i type y/n for a column, it will copy the value from a different colum so say i put yes on "account R" then i want the "AR$" column to copy the value from the "sale" column automatically. if i can solve this problem the same way as the previous problem then please ignore this (i THINK this can all be solved with queries.)
I have an assigment and have to create a database, i'm just starting to learn how to use access properly.
there's a screen of a form I made, if anyone has some advice to make look better it would be welcomed. As you can see it is very basic.
I also would like to know if it possible to create a search bar, for example typing in "sales" and the list of all the candidates working in sales comes up (I know how to do this in a query, but how do you transpose it into a form).
For now I have 20 comboboxes on my form each bound to a field from my sourcetable. Since ya can only choose 1 value in a combobox, the users want to to choose multiple values in each box. How should I implement this? I can't use 20 listboxes because I haven't got any free space left on my form.
I am creating an incident database for students at a high school. At the moment I have one table for the students with a studentID (Autonumber) that links to an incident table in a one to many relationship.
My question is as I have many different types of incidents taking place, e.g. student on report, phone call, Referal from teacher, medical incident, exclusion etc... would it be better to have a table for each type of incident or keep it as at present.
