Sending Customized Emails On Update

Jan 19, 2012

I have designed an Access database with a certain table called EmailAlerts.

This table has two fields: EmailMessage and Recipients.

The EmailMessage field stores the body of the mail to be sent to the corresponding email addresses in Recipients. E.g.:

EmailMessage | Recepients
Hello | abc@xyz.com
Goodbye | pqr@xyz.com

Now what I want to do is, whenever a record is added to this table, I want to send the email to the corresponding recipient. How can I do this?

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Sending Emails From Access

May 4, 2006

Hey

I have created a database system to book appointments between tutors and students in a school.

In the form, I want tutors to be able to send appointment details to students via email. I have created tables consisting of these details, however I don't know how to set it up for emails to be sent.

I am finding this very difficult especially with the visual basic codes. :confused:

Please help!

Thanks

ssslick x:)

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May 30, 2005

Hi,
I have sent up a system were i email a table from access using the .sendobject function.

This all works fine. The problem i have is i need to attacted to emails to the same email. Any idea's how this can be achieved.

Thanks

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Jan 26, 2012

Recently created a database with a form that the user provides problematic information. The form has a close button that has a macro attached that initated an emails and send the form information in a report to the end user . My problem is the function works great when the sender has a Outlook account. When the sender has a gmail account - the command will not work. I read that VBA can be written but I am not able to write SQL.My level with access is using built in functions and commands.

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Dec 20, 2013

I have the following code in a module that sends out various email updates to me when I'm off site. On my PC it works perfectly whether I have Outlook open or not. I've installed the database on several other machines, but I'm getting a Run Rime Error 287 on the .Send line if the user has Outlook closed. Any setting somewhere in Outlook or Access that needs changing? Or is there something that can be changed in the code to ensure the email sends whether Outlook is open or not?

Code:
Public Sub SendEmailNotification(strSubject as String, strMessage as String, strAddress as String)
Dim olEmailApp As Object
Dim olMsg As Object
Dim strEmailBody As String
Set olEmailApp = CreateObject("Outlook.Application")
Set olMsg = olEmailApp.CreateItem(0)

[Code] ....

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May 7, 2015

Using Access 2010; I have code that generates multiple emails to send using outlook. It works fine except that all emails go to my draft folder and I have to go the outlook and send them individually. This is fine when I have under 10 emails; but sometime it can get up to 50 or even 100 emails. What I have to do to send them from my draft all at once. The emails go to draft to inspect for errors.

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Nov 7, 2007

I'm using CDOSYS and SMTP in a vb function to send emails via Ms Access 2003.

My code loops through a recordset an sends an email to the email address in the table.

However, all works fine until an invalid email address is encountered, at which point I get an 'Invalid address' error message and the code halts (obviously). BUT, if use 'On Error Resume Next' I get no error message but all consequtive emails are NOT sent.

How can I get the code to ignore the invalid email and carry on sending emails throughout the recordset?

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Jul 19, 2013

In an Access 2007 module, is there a way of sending an email to a list of people stored as a list in a table in the database, rather than having to put all the names into the function?

I have a function I'm using to generate and send out an email to certain people, but the list is constantly growing so I'm looking for a better way to manage it! The main issue is having to kick users out of the database every time I need to update the recipients list... because it's stored in the code.

If I create a simple table containing all the names, how could I then ask it to use that instead?

This is the function I'm using currently - found on here and adapted to my own purposes

Syntax to use for the function: SendNotesMail "recipients", "Body Message", "Additional Text", "Subject"

Code:
Public Function SendNotesMail(strSendTo As String, strBody As String, strExtraText As String, strSubject As String)
'This public sub will send a mail and attachment if neccessary to the recipient including the body text and additional comments from the Active record
DoCmd.OutputTo acOutputReport, "REP09emailnotification", acFormatRTF, "x: endersgroup tendering databaseTenderUpdate.rtf", False
Dim Subject As String
Dim Attachment As String

[Code] ....

So I guess my question is: how do I get my recipients from a table into the strsendto?

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Jul 15, 2013

At present I have a tblData, a tblPeople, a long union query and a report that displays its results. On a form I select a person from tblPeople (another field on that table contains their email address), run the query and report in that person's respect and email the results to them.

What I want to do is add a button which runs some VBA code which cycles through tblPeople, runs the query for each person, works out if the query has returned any records from tblData for that person, and if so - sends them the report.

I am using Access 2010

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I'm trying to automate some processes. My company uses Outlook 2010 and every day we need to go into our "Sent" folder and rename the Subject line of all of our sent emails. We change the subject to a standardized format depending on the content of the email and who the email was sent to. These are then used as part of an equation to tally our Transactions Per Hour. (TPH)

I've already designed a small Access 2010 utility to track the TPH, but I would like to add the functionality to parse some data from the subject lines of my "Sent" folder, and automatically make changes to save some time.

Here is my thought process:

- Click "Process Sent Emails" button from TPH utility.
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Hi,

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With kind regards,
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Greetings.

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Hello,
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Jun 23, 2006

Hi

I am creating a recruitment db for 6 members of staff, I have created a form (add new vacancy). Within the form is a various drop down boxes where you can select each employee and drop down box to pick which company want a vacancy filling. What I wanted to do is when a new vacancy is put on the system, and the administration team select save record is it possible to email the employee to let them know a new vacancy has been added, and also email another administration department to send the employee a suitable candidate list with the information provided on the form.
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Aug 24, 2005

Hi guys, here is my problem.

I am sending emails when the user press a button, but the problem is:

1 - How to check is LNotes is open
2- How to know if the user needs to enter the password.

With the following code an email is sent ONLY if notes is open AND the psw is not required.

Public Sub Sendmailf(Task As String)

Dim nSession As Object
Dim CurrentUser As String
Dim DataBaseName As String
Dim nDatabase As Object
Dim nMailDoc As Object
Dim nSendTo(60) As String 'array for 60 e-mail address
Dim EmbeddedObj As Object

Set nSession = CreateObject("Notes.NotesSession")
CurrentUser = nSession.username
DataBaseName = Left$(CurrentUser, 1) & Right$(CurrentUser, _
(Len(CurrentUser) - InStr(1, CurrentUser, " "))) & ".nsf"
Set nDatabase = nSession.GETDATABASE("", DataBaseName)
Call nDatabase.OPENMAIL
Set nMailDoc = nDatabase.CREATEDOCUMENT
With nMailDoc

nSendTo(0) = vemail
.Form = "Memo"
.Body = Chr(13) & Chr(13) & Chr(13) & Chr(13) & _
"Status: " & Me.status & Chr(13) & _
"Creation Date: " & Me.Open_dt & Chr(13) & _
"Effective Date: " & Me.effective_dt & Chr(13) & _
"Completion Date: " & Me.completion_dt & Chr(13) & _
"Requester: " & vreq & Chr(13) & _
"Actioned By: " & Me.Assignee & Chr(13) & _
"Description: " & Chr(13) & Me.description & Chr(13) & _
Chr(13) & Chr(13) & Chr(13) & Chr(13) & _
Chr(13) & Chr(13) & Chr(13) & Chr(13) & _
"Validation Signature: ................................." & vreq

.sendto = nSendTo
.Subject = "Task: " & Task_Num & " is Ready to be Validated"
.Importance = "0"
.SEND (False)
End With

Set nDatabase = Nothing
Set nMailDoc = Nothing
Set nSession = Nothing
Set EmbeddedObj = Nothing
End Sub

thx for your help

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I apologize ahead of time if this has been asked before but I can't seem to find it anywhere.I need to create an email using email addresses from an access table. I used the sendobject syntax in vba to test the process.DoCmd.SendObject acSendReport, "copy2nd", acFormatXLS, Me.cboMngEml, , , "Entitlement Review Report", , FalseHere are my questions:Is there a better way to do this?If I chose to do it with the sendobject method, am I limitted to 255 chars for the body of the email?Can I use a draft email I created in Outlook? If so, how would I do it?I am using Office 2003 SP2 in WinXP SP2. If you need more information, please let me know.Thank you.

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