Sending Emails From Access Database
Jan 26, 2012
Recently created a database with a form that the user provides problematic information. The form has a close button that has a macro attached that initated an emails and send the form information in a report to the end user . My problem is the function works great when the sender has a Outlook account. When the sender has a gmail account - the command will not work. I read that VBA can be written but I am not able to write SQL.My level with access is using built in functions and commands.
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May 4, 2006
Hey
I have created a database system to book appointments between tutors and students in a school.
In the form, I want tutors to be able to send appointment details to students via email. I have created tables consisting of these details, however I don't know how to set it up for emails to be sent.
I am finding this very difficult especially with the visual basic codes. :confused:
Please help!
Thanks
ssslick x:)
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May 30, 2005
Hi,
I have sent up a system were i email a table from access using the .sendobject function.
This all works fine. The problem i have is i need to attacted to emails to the same email. Any idea's how this can be achieved.
Thanks
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Jul 19, 2013
In an Access 2007 module, is there a way of sending an email to a list of people stored as a list in a table in the database, rather than having to put all the names into the function?
I have a function I'm using to generate and send out an email to certain people, but the list is constantly growing so I'm looking for a better way to manage it! The main issue is having to kick users out of the database every time I need to update the recipients list... because it's stored in the code.
If I create a simple table containing all the names, how could I then ask it to use that instead?
This is the function I'm using currently - found on here and adapted to my own purposes
Syntax to use for the function: SendNotesMail "recipients", "Body Message", "Additional Text", "Subject"
Code:
Public Function SendNotesMail(strSendTo As String, strBody As String, strExtraText As String, strSubject As String)
'This public sub will send a mail and attachment if neccessary to the recipient including the body text and additional comments from the Active record
DoCmd.OutputTo acOutputReport, "REP09emailnotification", acFormatRTF, "x: endersgroup tendering databaseTenderUpdate.rtf", False
Dim Subject As String
Dim Attachment As String
[Code] ....
So I guess my question is: how do I get my recipients from a table into the strsendto?
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Mar 9, 2015
I am using a form to send an email but part way in the process a message box pops up with 2 buttons labeled: Allow and Deny with some other information. I am forced to select allow in order for the send process to be completed.
Is there a way to prevent this popup so that the process completes smoothly without interruptions?
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Jan 19, 2012
I have designed an Access database with a certain table called EmailAlerts.
This table has two fields: EmailMessage and Recipients.
The EmailMessage field stores the body of the mail to be sent to the corresponding email addresses in Recipients. E.g.:
EmailMessage | Recepients
Hello | abc@xyz.com
Goodbye | pqr@xyz.com
Now what I want to do is, whenever a record is added to this table, I want to send the email to the corresponding recipient. How can I do this?
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Dec 20, 2013
I have the following code in a module that sends out various email updates to me when I'm off site. On my PC it works perfectly whether I have Outlook open or not. I've installed the database on several other machines, but I'm getting a Run Rime Error 287 on the .Send line if the user has Outlook closed. Any setting somewhere in Outlook or Access that needs changing? Or is there something that can be changed in the code to ensure the email sends whether Outlook is open or not?
Code:
Public Sub SendEmailNotification(strSubject as String, strMessage as String, strAddress as String)
Dim olEmailApp As Object
Dim olMsg As Object
Dim strEmailBody As String
Set olEmailApp = CreateObject("Outlook.Application")
Set olMsg = olEmailApp.CreateItem(0)
[Code] ....
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May 7, 2015
Using Access 2010; I have code that generates multiple emails to send using outlook. It works fine except that all emails go to my draft folder and I have to go the outlook and send them individually. This is fine when I have under 10 emails; but sometime it can get up to 50 or even 100 emails. What I have to do to send them from my draft all at once. The emails go to draft to inspect for errors.
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Nov 7, 2007
I'm using CDOSYS and SMTP in a vb function to send emails via Ms Access 2003.
My code loops through a recordset an sends an email to the email address in the table.
However, all works fine until an invalid email address is encountered, at which point I get an 'Invalid address' error message and the code halts (obviously). BUT, if use 'On Error Resume Next' I get no error message but all consequtive emails are NOT sent.
How can I get the code to ignore the invalid email and carry on sending emails throughout the recordset?
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Jul 15, 2013
At present I have a tblData, a tblPeople, a long union query and a report that displays its results. On a form I select a person from tblPeople (another field on that table contains their email address), run the query and report in that person's respect and email the results to them.
What I want to do is add a button which runs some VBA code which cycles through tblPeople, runs the query for each person, works out if the query has returned any records from tblData for that person, and if so - sends them the report.
I am using Access 2010
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Dec 18, 2013
I have a contact form on our website which sends an email to the business dev team saying that the user has requested to be sent product sheets. The email contains the users name, email, phone number, and a few other fields. Is there a way I can send the details of these emails to my access database automatically?
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Mar 7, 2013
I have a need to store client emails in a database. In an ideal world the user would drag and drop the email over the attachment field and it would be attached. I've not been able to find any drag and drop features in Access 2013 so i am guessing this may not be possible?
It is possible to simply attach the email using the attachment field but i find this method slow as the user has to save the email to the drive and then attach it to the attachment field using the dialogue box.
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May 7, 2013
My department handles all two-way email communication with our customers. We have 8 different email addresses that we use depending on the customer service issue. I'm looking for a way to continuously collect 3 pieces of data from every email that is received: 1) Date Received, 2) Time Received, and 3) To Field (which of the 8 email addresses it was sent to).
As you can imagine the collection of this data to look for trends to assist with staffing needs, as well as analyze build reports for the company to review. I've been working with my IT department on this but they are not sure where to start. My guess is that I need to have them collect the data as it is coming into the email server, right? I'm good with VB and I've built some VBA scripts recently that collect Outlook information, but these only work if the computer I'm using stays on all the time which is not always practical. We'd like to have this database stored on one of our shared drives which collects this data indefinitely from our email server.
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May 13, 2007
I recently posted a question in the REPORTS section asking if it was possible to generate a report that contains only the email addresses of my contacts to generate and send a mass email. There were no responses to that...so that makes me ask - Is there anyway in Access to generate mass emails using only the email address field in a table or query?
I am aware of other programs you can buy to do that - but was hoping to stay within Access.
Thanks for any help!
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Mar 10, 2007
About 3 years ago I created a membership tracking database for a club I belong to. It was handed off by me and used by two different membership directors. After this length of time the club decided there were other options that needed to be added to the database so I have re-designed it. In getting the database back for revision I found it to be a mess after 3 different people had gone into the objects making changes and basically making it worse than what it was. At the time I created it I did not implement any security into it.
So security was in order for prying eyes and hands (something I had never done)....after creating a new workgroup and admin and user accounts I've applied permissions to the user level account limiting their access to objects so they can't be changed. All they basically see is the switchboard and a membership information input form. I also went into "Startup" and unchecked all the boxes. I followed and implemented the "disable shift key" posted by MadMaxx (thanks, Max!) as a module with two macros that enable/disable it. The enable option is hidden on the switchboard (which, by the way, works great!).
Note that the database is not used on a network but on one individual's personal PC in their home. It appears to me that because I have made a new workgroup and applied permissions for the admin and user that I cannot create a MDE file (which is grayed out).
Is creating a MDE file a security alternative to creating a workgroup with respective admin and user permissions to keep unauthorized eyes and hands out of the objects? (the membership director's husband feels he is God's gift to Access designers...I've seen his work...he isn't)
When I hand off the database to the club will the database (as it sits as a MDB file) retain all the security implemented if the system.mdw file ISN'T included or is the security I've implemented internally embedded in the (one file) database?
Thanks in advance for any input!
Rod
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Dec 22, 2007
Hello,
I am building a databse that registers all communication between a company and a customer. here is my question.
If customer A sends an email to the company how can I store that email in my database. I dont want to copy and paste the contents of the email to a memo field.
Is there a way to automate this?
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Aug 8, 2007
I have an excel spreadsheet that I imported into a a table called LBCItyProfiles.
I have Another excel spreatsheet that contains our portal users info, I imported it into a table called Export.
I need to see which Emails Do Not Exist in Our Export database but exists in the LBCItyProfiles.
Both Databases have fields called EMail. I need to return the FIrstName, LastName and Emails of users that do not Exist in our Export database. I should not return Emails that are in the portal but not in the LBCityProfiles because maybe thats why my earlier SQL was not working:
SELECT LBCityProfiles.Email
FROM [LBCityProfiles] LEFT JOIN [Export] on [LBCityProfiles].Email = [Export].Email
WHERE [Export].Email IS NULL
This SQL returned Emails that Existed in the Export database but not in LBCityProfiles database, I do not want it to do that. I just need to see how many LBCity ids did not make it to the portal.
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Dec 7, 2011
I need a way of saving a copy of an email in Access. I am using Outlook for an email client. I have heard I can create a command or procedure in Outlook that will open a window (combo box?) with case numbers linked to an existing Access database. By selecting the case number a copy of the opened email will be created that can later be accessed (no pun intended) through Access. Is this possible?
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Jul 30, 2014
I'm wondering if there is anyway I could drag and drop an email from outlook into a field in access? we are currently taking the email and converting it to PDF, then adding it to an attachment field with the appropriate record it corresponds to.
I'd like to be able to simply have access and outlook open, and drag the email from my inbox right into access and store it in access, is this possible?
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Sep 28, 2011
I've created a table that is linked to a folder named New within MS Outlook. I've created a form that will read the emails within the table, and manipulate the data into another table. After the manipulated data is inserted into the other table, I'd like to move the email from the New folder in Outlook to another folder named Pending within Outlook.
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Mar 6, 2008
I just created a fix to an issue found in my database. I need to get this fix to several users in different locations. Does anyone know of a way that I can do that throught email without having to send the complete database?
My fix is meerly an addition of two item in a macro. The end users do not have permision to get into the main database, they only have user rights on a few forms.
Is there a way to create a macro that would, when executed on the remote PCs, delete the old macro and replace with one sent via email? If so, how would that macro be structured?
Any help form the experts would be appreciated.
Thanks,
Pioneer
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Jan 23, 2014
I am currently updating an Access database, any way to send an OLE Object (in this case an Excel Spreadsheet) as an attachment to an email address using VBA code? I made a form that shows the Excel Spreadsheet when the record is brought up, but I need to know how to send just the Excel Spreadsheet and not the other information on the form.
Also, if there is an alternate way to have an Excel spreadsheet embedded into an Access form, i'm open to change. The user wants to be able to see the Excel spreadsheet and send it to their supervisor without having to locate the Excel spreadsheet on the hard drive.
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Jan 25, 2015
I found the below link that looks great and works.
[URL] ....
Te only thing is that I don't have much control over it and would like to build something similar as we also need to work with access 2003 (still )Any way to find how the code works (if there is some of it hidden in access)?
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Mar 14, 2014
Using Access and Outlook 2010. I have a database that tracks Contracts for our University. One of the fields it tracks is Expiration Date.
Is there a way to have Access prompt Outlook to send an email to my boss when the contract is a month or within a month from expiring?I'm assuming when the database is opened it would have to run a query for expiration dates expiring within one month of today's date (which i know how to do).
I just don't know if it's possible to generate an email or some kind of message with those records/contract numbers displayed? I should also note my boss is the only one who uses this database so even if the email notice isn't possible, is there a way to show a message of what contracts are expiring soon when he opens the DB?
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Apr 20, 2015
I have a table called Contacts in Access:
ID Email
001 email1
002 email2
003 email3
004 email4
008 email5
010 email6
And I have a table called Data in Access:
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
What I'm looking for is coding that would start with the first ID number in CONTACTS and see if there is the corresponding ID in DATA. If there is, then I want it to create an Outlook email and have:
1.To field populated with the email address in the CONTACTS table
2.From and CC fields to be my email address
3.The subject line needs to read [ID] "Request" and then today's date backward (e.g. 20150420).
4.The body I need to put some generic wording and then a table with the records from the DATA table (first 5 fields plus the headings).
5. The format of the table etc isn't important as long as it is a table format
If it's created the email I want it to go back to the DATA table and put "Email Created" in the Action column for those IDs.
I don't want the email to automatically send; I only want it to create a draft (as this data needs to be manually confirmed before sending).
If for example it gets to checking in DATA table for ID 002 (and as seen there's none there), I want it to skip creating the email and move on to the next ID.
In the end I would expect to see 3 draft emails open in Outlook ready to be sent, looking something like the below (just 001 below)?
From... my email
To... Email1
CC... my email
Subject: 001 Request 20150420
action the below:
ID Date Person Title Yes/No
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
And the DATA table look like this (if only 001 email was created):
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant Email created
001 20/4 Mr B Supervisor Email created
001 20/4 Mr C Consultant Email created
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
I will need to add more data to the CONTACTS table over time, also the DATA table will be different each day so I need the coding to accomodate for both of these possibilities.
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Sep 15, 2014
I've setup a selection form that returns a specific list of email addresses in a query.
What I can't work out is how to press a button and have the email addresses populate the To: field in a blank Outlook email - I don't need any bells or whistles.
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