I am trying to create a sequential number field in a query. I cant use an auto number for the fact that i am combining multiple tables. Any help with this would be greatly appreciated.
View RepliesWe have a large database table [PRODUCT] with the following fields PROPNUM and P_Date and GAS. We need to normalize the GAS field to the first month of production based on P_Date and sequential months following to average the data. We believe the easiest way is to create a sequential number for each Key PROPNUM that represents the first month of GAS the second month of GAS etc.
We have followed several of the posts on how to sequentially number records, but are struggling to get them to work.The latest effort was to use the make a table query creating an expression with the following.
DCount("*","PRODUCT","[PROPNUM]=" & [PROPNUM] & " AND[P_DATE]<=#" & Format([P_DATE],"mm/dd/yyyy") & "#")
I want to populate a table with field:date and field ref nr.(7 fixed ProductID's)
But only weekday and to 3 years from now. (every weekday)
Example
field:ID | date | fixed.ref.nr
--------------------------------
1 | 7/4/2015 | 1001
2 | 8/4/2015 | 1002
3 | 9/4/2015 | 1003
4 | 10/4/2015 | 1004
5 | 13/4/2015 | 1005
6 | 14/4/2015 | 1006
7 | 15/4/2015 | 1007
8 | 16/4/2015 | 1001
9 | 17/4/2015 | 1002
10 | 18/4/2015 | 1003
.... (ID field is autonumber field and not important..)
How to do this with a append query or code?
Hello, I am very new to access and I am trying to create a simple sytem to help us create part numbers. We are using a 2 digit descriptor to help define the part some. Then we want to add a sequential 7 digit number on to that.
Example:
01 (is electrical)
02 (Shop supplies)
etc....
So...
01-0000001 would be a part number for an electrical part.
I do not understand how to have access add the zeros to the front. I would also like to be able to jump a bit out of line to reserve part numbers for certain projects and also include some that we already have.
If this make any sense to anyone, any help would be appreciated!
Thanks,
james
Hi guys, im new to all this so take it easy
Im trying to create a document register in Access 97 to create and track document numbers, for this i want to assign a 6 number unique id to each record starting at 000001 going up in order to 999999 which will form part of a unique docuement number ...i know this may be a really easy thing to do but can anyone tell me how?
Cheers
Dave
I have a form on which I need to print a sequential number - increasing by 1 each time the form is printed. I cannot think of a way to do that - perhaps something returned from a query? Any suggestions?
Robert
I've tried using DMax codes shared by the generous members of this group. But i can't get the results i needed. :-(
My table consists of the following fields:
ColID - PK
PolID - FK
AmountPaid
ORDate
ORNo
I added another field which i named "ColNo" - this field should assign a sequential number to a new payment record for a specific PolID.
My table looks like this:
ColID PolID AmountPaid ORDate
11125 123 2,000 10-Sep-06
11126 123 2,000 10-Oct-06
11127 123 2,000 10-Nov-06
11128 456 1,000 8-Aug-06
11129 456 1,000 8-Sep-06
11130 789 4,000 21-Aug-06
Again, my idea is to create a sequential number for the ColNo field:
ColID PolID AmountPaid ORDate ColNo
11125 123 2,000 10-Sep-06 1
11126 123 2,000 10-Oct-06 2
11127 123 2,000 10-Nov-06 3
11128 456 1,000 8-Aug-06 1
11129 456 1,000 8-Sep-06 2
11130 789 4,000 21-Aug-06 1
I placed the code Nz{DMax("field name","table name"),0)+1 on the control source of the ColNo field and i also tried copying numerous similar codes to the BeforeInsert, OnCurrent, etc.. events, but the result is ALWAYS THE NEXT MAXIMUM NUMBERFOR THE "ENTIRE" POLID.
What i mean is, if i enter a new record, it would give me a sequential number of "4". I figured out this is because 3 is the last maximum number as i have shown on my sample table. Even if i use the PolID "789", the number shown on the ColNo field results to "4".
IT SHOULD HAVE BEEN "2". Considering that the last ColNo used for PolID 456 was "1".
Hope someone could help me on this..
Thanks!
Sheila
Hi, im pretty new to access, i need some help or a pointer on how to set up a sequential number. i have a orders table with an order number starting GO how to i get access to count up in ones from the starting number.
regards
Dear All,
I know that there may have been many posts on this and I have searched for a total of about 2 hours in these forums before posting, so please don't shoot me down for asking this.
I simply need to know how I can create a unique, alphanumeric order number. I was going to use Autonumber, but from what I have read on these forums, that is not the way to go, as Autonumber is simply to identify the record.
What I need is an number like so: ST000. It needs to start at ST142 and increase by one each time. Obviously I would like to avoid gaps from records being deleted or not completed etc.....
I really have no clue how to do this, and would appreciate it if anyone can point me to a post that would help, or offer me the solution.
Thanks,
I have a table like the one below. I need to Auto Sequence based on JobIDOne in the field that says sequence in the manner that I've typed. Hand typing is not an option because by table will be updated regularly. All other fields are updated via a form. I need a either a macro or VBA solution that can reconcile this, preferably through the table. Note, I do not want to use a query to create this sequencing or SQL language as I do not know how to write SQL commands.
I know it can be done but I've seen about a thousand ways to do it that I haven't been able to modify for my specific table.
DateOne
TimeIn
JobIDOne
InitialsOne
Dates Worked One
Sequence
7/17/2015
6:45:10 PM
12345
AR
7/17/2015
1
[code]....
I have a table called External Audit.
I want each record to get a unique sequential number on the basis of Type of Audit.
Type of Audit column has 3 options OB, INR, MINR to choose from
If i select type as OB then the notification number should start from 1 and carry on numbering it whenever I select the same value.
When I select different type eg: INR then it should again start number on the basis of type. INR1 INR2, INR3 etc.
Is sequential number is the right word to use for this function ?
I am using Ms Access 2007 and I am new to it..I have table of following fileds
ID (as a primary key)
AccountingYear (Filed for current accounting Year e.g., 14-15; 15-16)
Series (text- as R, Y, B etc to denote series code)
OrderNo (field to store custom autonumber Order No e.g., for Series R-1, R-2, for series Y Y-1, Y-2, etc)
I have created a form using all these fields..Now what i want to do is I want to create custom order no as first 2 digit of accounting year+Series+Autonumber of respective series as
14R-1
14R-2
14Y-1
14Y-2
14Y-3
14B-1
15R-1
15R-2
15Y-1
15Y-2
Means autonumber starts with 1 for every accounting year of respective Series..how to do this and what code or formula should be applied and where the code should be inserted as I am new to Ms access
I'm using the following code to generate a sequential number"
Code:
Private Sub Form_Load()
Me.txtReceivedDate = Now()
'assign an EmailID when form loads
Dim CurMax As Long
Dim NewMax As Long
'poll the current EmailIDs for the largest number from current year and add 1
[Code] ....
Until recently, I didn't have any criteria on the DMax and it worked perfectly. It's now been decided that the EmailID should reset back to 1 when the calendar year changes.*
*EmailID is not my primary key - There is a separate autonumber field used as the primary key.
The table I'm using the DMax on has a field named ReceivedDate which stores a Now() when a record is created. The form I'm working in has a textbox named txtReceivedDate that is set to Now() when the form loads as can be seen in the code above.
What I'm trying to use as my criteria in the DMax is to match the Year() of ReceivedDate in tblEmails to the Year() of txtReceivedDate on the form.
For 2013, the current max (CurMax) EmailID is 21. If I set my computers date back to 2012 (where the CurMax is 3) the txtEmailID is still being populated with 22, even though txtReceivedDate shows a 2012 date.
I've tried a handful of permutations of the criteria string:
Code:
Year([ReceivedDate]) & " = " & Year(Forms!frmNewEmail!txtReceivedDate)
Year([ReceivedDate]) & "=" & Year(Forms!frmNewEmail!txtReceivedDate)
Year([ReceivedDate]) = Year(Forms!frmNewEmail!txtReceivedDate)
I've tried a few others long the way that I don't even remember, but there's probably little value in listing all the ways that don't work.
I've got a syntax issue within the criteria since it's the first time I've tried to use one and it contains a couple moving parts.
Once I get this sorted out a follow on question is about dealing with the users changing the txtReceivedDate to a different year. As of now, I have the same code (everything except "Me.txtReceivedDate = Now()") also present in txtReceivedDate_LostFocus(), but I'm not sure that's the best place for it.
I am trying to create an auto-sequential order number
Example : AB000112 - AB is standard prefix, ''0001'' is the first invoice number, ''12'' is the year 2012.
so the next order number should read AB000212 and the next AB000312
Out of this, I have to issue several debit notes relating to the same order number when the payments are due from customers over a period of time, this will be
001AB000112
002AB000112
003AB000112
Can such numbers be the primary key?
1. Which event occurs when anything changes on subform (Delete row , add row , perform the sort, Especially when you add a row to be inserted in the current sorting between the rows)
2. I have column sequential number that need updating when occurs any event on subform
3. "On current" is event that occurs always when changing rows in subform, how to process rows sequential (row by row) thru subform and update field that represent sequential number.
I am not sure if it is possible to implement this but I would like your input. We get request from client via a web based form which contains a unique ID number called RDEFNumber. When we process the request internally, we use this number to identify the request throughout the process. The request from client contains processing of multiple files which are transmitted to us in different times of the day or days.
Every time we receive a file, an email is sent to the IT team with all the information about the file. We use an internal database to send the email to the IT team and use the RDEFNumber as the identifier in the subject line. What I am trying to do is to add an additional number at the end of the RDEFNumber automatically to differentiate the subject line.
For example, we take "1791" as a RDEFNumber. For the first time we enter 1791 to the database RDEFNumber field, it should check the table "tblRDEF" (record source) for duplicate value. If no Duplicate exists, it should keep the number as same. When we get the next file for processing with the same 1791 number and enter this number in the RDEFNumber field, it should automatically change it to "1791-1" since "1791" already exists in the database. When we get the next file, the number should change to "1791-2" and then "1791-3" and on.
Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.
two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship
I also have a query (Named: FullLog) that picks up the following data from the tables:
Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count
The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:
Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]
This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.
Effectively what I want to be able to get is something of that resembles the following
DateReceived - ReferenceNo
051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001
Example 1:
2011-1
.......
2011-3893 etc.
Currently I have an Access form which produces a new unique number to identify each new record created. To do this I use the unique ID autonumber from a table to identify the new records. I would like to change from this simple number to the the above format per example 1. The four digits to the left of the hyphen would always be the current year and digits to the right of the hyphen would be the unique auto incrementing numbers such as from my table. I need the year to auto increment by 1 each September 30th (new business year) and I need the numbers to the right to auto reset to 1 to start uniquely identifying records again for the new incremented year. As each record is closed I need the number to be written as a single entity in the new format to my database.
Example 2: After September 30th.
2012-1
.......
2012-447 etc.
I have a rental database and I print several contacts for leases etc. what I want to do is have a unique reference number or something inserted to the report every time that it's printed. What I am trying to achieve is to keep track of which tenant corresponds to the report (Lease) printed by using reference number.
There is a seperate form which holds the tenants details and I would like to have a field on that form which would show the same reference number as the report so I can track which report was printed for who.
Whats the best/easiest way to accomplish this?
Hi.
I have major report due within hours.
I need to add a field to existing table that will be a 9 digit number, non duoplicating or - to take an existing field of 9 digits and allow it's values to change to random or incremental, non-duplicate numbers of 9 digits. I already have an autonumber field I must keep.
Russ
I need to generate line numbers for an access query. This query is run via VB code. After it runs, a Dlookup is performed to search for the line number of a particular order detail id. When it finds it, it puts the line number along with other unique order detail information into a text file to be used by a computerized saw that cuts the parts out. Here's a sample query:
DetailID SortID Frmlgnth Stilelgnth OrderID SeqNo
1874864127.12511.9375160004
1874866127.1259.6875160006
1874868127.1258.5160008
1874869127.1255.8125160009
1874867111.8758.8125160007
1874863110.12514.875160003
1874865110.12510.5625160005
1874871221.62514.3751600011
1874872221.62513.81251600012
1874873221.62513.56251600013
1874875221.62511.68751600015
1874876221.62511.6251600016
1874877221.62511.06251600017
1874870221.2516.31251600010
1874874219.12511.751600014
1874878219.12510.251600018
1874879219.1257.1251600019
1874862534.5103.375160002
1874861534.536.875160001
The query is supposed to be sorted with SortID Descending, Frmlgth Ascending, Stilelgth Ascending - in that order. The sort is working fine. However, the Sequential numbering is not. The OrderdetailID has NO bearing on the sort order. Here is my SQL code:
SELECT OrderDetails.OrderDetailID, ProductTypes.ProductTypeSortOrder, OrderDetails.FrameStileLengthActual, OrderDetails.FrameRailLengthActual, OrderDetails.OrderID, (SELECT count(*) FROM OrderDetails As x WHERE x.orderdetailid <= OrderDetails.orderdetailid AND x.orderid = orderdetails.orderid) AS SeqNo
FROM OrderDetails INNER JOIN ProductTypes ON OrderDetails.ProductType = ProductTypes.ProductType
GROUP BY OrderDetails.OrderDetailID, ProductTypes.ProductTypeSortOrder, OrderDetails.FrameStileLengthActual, OrderDetails.FrameRailLengthActual, OrderDetails.OrderID
HAVING (((OrderDetails.OrderID)=[forms]![orders]![orderid]))
ORDER BY ProductTypes.ProductTypeSortOrder, OrderDetails.FrameStileLengthActual DESC , OrderDetails.FrameRailLengthActual DESC;
Does anyone have any suggestions? I'm not too good with SQL, but I can figure it out (I think!). I've searched all the formus, but all the reference I can find regarding this don't work for me in my application...
I greatly appreciate any help you can give!
Hi,
Just trying to figure out how I can run a select query on some data I have and how to also include an additional field which has a value counting the number of rows.... eg in the first row there would be the usual results and the new field would have a value of 10001, second row would be 10002, third would be 10003.
I've done some searches for sequential numbering but couldnt find anything so far.
Thanks, j
I've taken on the task of transitioning excel reports (and their format) to a database. One report summarizes all the parts of a piece of furniture, and the order of the machines each part goes to.It looks similar to this:
Part# Part Name Machines/Operations
M7264Top Panel 112114116120121325216
M7265Under Top Panel 112114116120121
M7266Base Assembly 411325216311310312316
The table this comes from has both operations and setups, so I used a query to filter only the operations.The query (qryOperations) result looks like this:
PART NUMBEROPERATION ORDER
M7264 112 2
M7264 114 4
M7264 116 6
M7264 120 7
M7264 121 8
M7264 325 9
M7264 216 10
M7265 112 2
M7265 114 4
M7265 116 6
M7265 120 8
M7265 121 9
i need to add sequential numbering (1,2,3,4...) to each line of the qryOperations and use the sequential numbering as the column header.How do I add sequential numbers to the query, that restart after each change in part number? I can do this in a report easy enough, but not a query.This is the SQL of the query I need to have the sequential numbers in...
SELECT tblparts.[PART NUMBER], tblOperationCodes.MachineCode, tblOperationsList.Order
FROM tblparts INNER JOIN (tblOperationsList INNER JOIN tblOperationCodes ON tblOperationsList.OperationCode = tblOperationCodes.OperationCode) ON tblparts.[PART NUMBER] = tblOperationsList.[PART#]
WHERE (((tblOperationCodes.Function)="O"))
ORDER BY tblparts.[PART NUMBER], tblOperationsList.Order;
I have a query that groups the data by customer. How can I create a "Transaction Number" field where I assign a sequential number to each invoice, starting at 1 with the oldest invoice and increasing the sequential number by 1 with each invoice. I need to create this field in a query without code.
View 3 Replies View RelatedHi...
I am relatively new to access.
I have spent a few days coding a database search page consisting of various comboboxes and textboxes. the user can select or enter data in these and when he/she clicks the search button an SQL select statement is generated on the fly and updates an existing query and this is used to query the database. I want to be able to give the user the option to save the query he/she generates and reuse it. How can I prompt him for a name and turn the SQL string strSQL that he has generated into a query and save it for later use?
Any help greatly appreciated..thanks
Hello All,
I am new here and new to Access.
I have created a query which allows me to schedule daily events. But I want to automate this. Let me explain what i am trying to do.
Every morning at 7 am I want this query to run and the output of which to be mailed to myself. All this without me having to hit any button of sorts.
I have a long shot but very inefficient answer to this - which would be - having to leave my MS ACCESS running all night with an infinite loop checking to see what the system time is. When the infinite loop equates to 7 am it runs the query. But I think this would be a massive memory guzzler and I don't like this solution. Is there something else I can do?
Thanks for you time.
Regards