Sequential Order Number With Alphanumeric Value
Jan 25, 2007
Dear All,
I know that there may have been many posts on this and I have searched for a total of about 2 hours in these forums before posting, so please don't shoot me down for asking this.
I simply need to know how I can create a unique, alphanumeric order number. I was going to use Autonumber, but from what I have read on these forums, that is not the way to go, as Autonumber is simply to identify the record.
What I need is an number like so: ST000. It needs to start at ST142 and increase by one each time. Obviously I would like to avoid gaps from records being deleted or not completed etc.....
I really have no clue how to do this, and would appreciate it if anyone can point me to a post that would help, or offer me the solution.
Thanks,
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May 6, 2013
I am trying to create an auto-sequential order number
Example : AB000112 - AB is standard prefix, ''0001'' is the first invoice number, ''12'' is the year 2012.
so the next order number should read AB000212 and the next AB000312
Out of this, I have to issue several debit notes relating to the same order number when the payments are due from customers over a period of time, this will be
001AB000112
002AB000112
003AB000112
Can such numbers be the primary key?
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May 18, 2015
I have an Access table with records that have a two letter, two number alphanumeric identifier (AA01, AA02 etc)
I am trying to create a form whereby, when the user types in the first two letters, the next sequential number from the table is generated.
The letters can be totally random and selected by the user, but the numbers do need to be sequential.
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Aug 7, 2012
I am trying to use access to connect to SQLServer with an insert query. I need to generate alphanumeric number for each record. The letter will move to the right as the alphanumeric number increase.
For example: A0001 , A0002.... -> A9999
0A000, 0A001 ... => 0A999
1A000, 1A001 ... => 1A999
2A000, 2A001 ...2A999
9A000,9A001 ...=>9A999
00A00, 00A01 ... => 99A99
000A0, 000A1 ... > 999A9
0000A....=> 9999A
Last number will be 9999A
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Mar 13, 2013
I want to know if there's a way to sort alphanumeric fields where the number of digits aren't always the same.
Example: I have the following: 2a, 10a, 3a.
Currently, it sorts: 10a, 2a, 3a.
Is there a way to get it to sort 2a, 3a, 10a without adding a 0 before 2a and 3a?
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Nov 13, 2014
I have an existing form where users type in information and it generates a couple of reports. In one of the fields, Customer PO Number, the user enters a number from a customer. Up until yesterday all of the customers we have been dealing with have used numbers only for their PO numbers. However, we have a new customer that requires alphanumeric PO's. Is there a simple way to change this field from a number to alphanumeric without having to redo each form, report and/or query. I am using MS Access 2010.
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Dec 27, 2013
I have a table having the following fields:
StaffNo TextField PrimaryKey
Name
....
...
The data in StaffNo will be alpha numeric, like AKA-111, AKA-112, LMN-100, LMN-102
Here AKA and LMN describes the Sites where employee is working.
On Add New Employee, When user enter AKA- in StaffNo, on exit the next number on that site should be generated. i.e AKA-113.
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Jan 22, 2007
Hello, I am very new to access and I am trying to create a simple sytem to help us create part numbers. We are using a 2 digit descriptor to help define the part some. Then we want to add a sequential 7 digit number on to that.
Example:
01 (is electrical)
02 (Shop supplies)
etc....
So...
01-0000001 would be a part number for an electrical part.
I do not understand how to have access add the zeros to the front. I would also like to be able to jump a bit out of line to reserve part numbers for certain projects and also include some that we already have.
If this make any sense to anyone, any help would be appreciated!
Thanks,
james
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Sep 11, 2006
Hi guys, im new to all this so take it easy
Im trying to create a document register in Access 97 to create and track document numbers, for this i want to assign a 6 number unique id to each record starting at 000001 going up in order to 999999 which will form part of a unique docuement number ...i know this may be a really easy thing to do but can anyone tell me how?
Cheers
Dave
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Mar 11, 2008
I have a form on which I need to print a sequential number - increasing by 1 each time the form is printed. I cannot think of a way to do that - perhaps something returned from a query? Any suggestions?
Robert
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Nov 10, 2006
I've tried using DMax codes shared by the generous members of this group. But i can't get the results i needed. :-(
My table consists of the following fields:
ColID - PK
PolID - FK
AmountPaid
ORDate
ORNo
I added another field which i named "ColNo" - this field should assign a sequential number to a new payment record for a specific PolID.
My table looks like this:
ColID PolID AmountPaid ORDate
11125 123 2,000 10-Sep-06
11126 123 2,000 10-Oct-06
11127 123 2,000 10-Nov-06
11128 456 1,000 8-Aug-06
11129 456 1,000 8-Sep-06
11130 789 4,000 21-Aug-06
Again, my idea is to create a sequential number for the ColNo field:
ColID PolID AmountPaid ORDate ColNo
11125 123 2,000 10-Sep-06 1
11126 123 2,000 10-Oct-06 2
11127 123 2,000 10-Nov-06 3
11128 456 1,000 8-Aug-06 1
11129 456 1,000 8-Sep-06 2
11130 789 4,000 21-Aug-06 1
I placed the code Nz{DMax("field name","table name"),0)+1 on the control source of the ColNo field and i also tried copying numerous similar codes to the BeforeInsert, OnCurrent, etc.. events, but the result is ALWAYS THE NEXT MAXIMUM NUMBERFOR THE "ENTIRE" POLID.
What i mean is, if i enter a new record, it would give me a sequential number of "4". I figured out this is because 3 is the last maximum number as i have shown on my sample table. Even if i use the PolID "789", the number shown on the ColNo field results to "4".
IT SHOULD HAVE BEEN "2". Considering that the last ColNo used for PolID 456 was "1".
Hope someone could help me on this..
Thanks!
Sheila
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Apr 16, 2008
Hi, im pretty new to access, i need some help or a pointer on how to set up a sequential number. i have a orders table with an order number starting GO how to i get access to count up in ones from the starting number.
regards
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Jul 19, 2015
I have a table like the one below. I need to Auto Sequence based on JobIDOne in the field that says sequence in the manner that I've typed. Hand typing is not an option because by table will be updated regularly. All other fields are updated via a form. I need a either a macro or VBA solution that can reconcile this, preferably through the table. Note, I do not want to use a query to create this sequencing or SQL language as I do not know how to write SQL commands.
I know it can be done but I've seen about a thousand ways to do it that I haven't been able to modify for my specific table.
DateOne
TimeIn
JobIDOne
InitialsOne
Dates Worked One
Sequence
7/17/2015
6:45:10 PM
12345
AR
7/17/2015
1
[code]....
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Jan 5, 2006
I am trying to create a sequential number field in a query. I cant use an auto number for the fact that i am combining multiple tables. Any help with this would be greatly appreciated.
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Dec 16, 2013
We have a large database table [PRODUCT] with the following fields PROPNUM and P_Date and GAS. We need to normalize the GAS field to the first month of production based on P_Date and sequential months following to average the data. We believe the easiest way is to create a sequential number for each Key PROPNUM that represents the first month of GAS the second month of GAS etc.
We have followed several of the posts on how to sequentially number records, but are struggling to get them to work.The latest effort was to use the make a table query creating an expression with the following.
DCount("*","PRODUCT","[PROPNUM]=" & [PROPNUM] & " AND[P_DATE]<=#" & Format([P_DATE],"mm/dd/yyyy") & "#")
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Feb 25, 2014
I have a table called External Audit.
I want each record to get a unique sequential number on the basis of Type of Audit.
Type of Audit column has 3 options OB, INR, MINR to choose from
If i select type as OB then the notification number should start from 1 and carry on numbering it whenever I select the same value.
When I select different type eg: INR then it should again start number on the basis of type. INR1 INR2, INR3 etc.
Is sequential number is the right word to use for this function ?
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Aug 18, 2015
I am using Ms Access 2007 and I am new to it..I have table of following fileds
ID (as a primary key)
AccountingYear (Filed for current accounting Year e.g., 14-15; 15-16)
Series (text- as R, Y, B etc to denote series code)
OrderNo (field to store custom autonumber Order No e.g., for Series R-1, R-2, for series Y Y-1, Y-2, etc)
I have created a form using all these fields..Now what i want to do is I want to create custom order no as first 2 digit of accounting year+Series+Autonumber of respective series as
14R-1
14R-2
14Y-1
14Y-2
14Y-3
14B-1
15R-1
15R-2
15Y-1
15Y-2
Means autonumber starts with 1 for every accounting year of respective Series..how to do this and what code or formula should be applied and where the code should be inserted as I am new to Ms access
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Oct 11, 2013
I'm using the following code to generate a sequential number"
Code:
Private Sub Form_Load()
Me.txtReceivedDate = Now()
'assign an EmailID when form loads
Dim CurMax As Long
Dim NewMax As Long
'poll the current EmailIDs for the largest number from current year and add 1
[Code] ....
Until recently, I didn't have any criteria on the DMax and it worked perfectly. It's now been decided that the EmailID should reset back to 1 when the calendar year changes.*
*EmailID is not my primary key - There is a separate autonumber field used as the primary key.
The table I'm using the DMax on has a field named ReceivedDate which stores a Now() when a record is created. The form I'm working in has a textbox named txtReceivedDate that is set to Now() when the form loads as can be seen in the code above.
What I'm trying to use as my criteria in the DMax is to match the Year() of ReceivedDate in tblEmails to the Year() of txtReceivedDate on the form.
For 2013, the current max (CurMax) EmailID is 21. If I set my computers date back to 2012 (where the CurMax is 3) the txtEmailID is still being populated with 22, even though txtReceivedDate shows a 2012 date.
I've tried a handful of permutations of the criteria string:
Code:
Year([ReceivedDate]) & " = " & Year(Forms!frmNewEmail!txtReceivedDate)
Year([ReceivedDate]) & "=" & Year(Forms!frmNewEmail!txtReceivedDate)
Year([ReceivedDate]) = Year(Forms!frmNewEmail!txtReceivedDate)
I've tried a few others long the way that I don't even remember, but there's probably little value in listing all the ways that don't work.
I've got a syntax issue within the criteria since it's the first time I've tried to use one and it contains a couple moving parts.
Once I get this sorted out a follow on question is about dealing with the users changing the txtReceivedDate to a different year. As of now, I have the same code (everything except "Me.txtReceivedDate = Now()") also present in txtReceivedDate_LostFocus(), but I'm not sure that's the best place for it.
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Jun 4, 2014
1. Which event occurs when anything changes on subform (Delete row , add row , perform the sort, Especially when you add a row to be inserted in the current sorting between the rows)
2. I have column sequential number that need updating when occurs any event on subform
3. "On current" is event that occurs always when changing rows in subform, how to process rows sequential (row by row) thru subform and update field that represent sequential number.
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Jun 10, 2013
I am not sure if it is possible to implement this but I would like your input. We get request from client via a web based form which contains a unique ID number called RDEFNumber. When we process the request internally, we use this number to identify the request throughout the process. The request from client contains processing of multiple files which are transmitted to us in different times of the day or days.
Every time we receive a file, an email is sent to the IT team with all the information about the file. We use an internal database to send the email to the IT team and use the RDEFNumber as the identifier in the subject line. What I am trying to do is to add an additional number at the end of the RDEFNumber automatically to differentiate the subject line.
For example, we take "1791" as a RDEFNumber. For the first time we enter 1791 to the database RDEFNumber field, it should check the table "tblRDEF" (record source) for duplicate value. If no Duplicate exists, it should keep the number as same. When we get the next file for processing with the same 1791 number and enter this number in the RDEFNumber field, it should automatically change it to "1791-1" since "1791" already exists in the database. When we get the next file, the number should change to "1791-2" and then "1791-3" and on.
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Apr 7, 2015
I want to populate a table with field:date and field ref nr.(7 fixed ProductID's)
But only weekday and to 3 years from now. (every weekday)
Example
field:ID | date | fixed.ref.nr
--------------------------------
1 | 7/4/2015 | 1001
2 | 8/4/2015 | 1002
3 | 9/4/2015 | 1003
4 | 10/4/2015 | 1004
5 | 13/4/2015 | 1005
6 | 14/4/2015 | 1006
7 | 15/4/2015 | 1007
8 | 16/4/2015 | 1001
9 | 17/4/2015 | 1002
10 | 18/4/2015 | 1003
.... (ID field is autonumber field and not important..)
How to do this with a append query or code?
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Oct 5, 2013
Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.
two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship
I also have a query (Named: FullLog) that picks up the following data from the tables:
Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count
The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:
Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]
This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.
Effectively what I want to be able to get is something of that resembles the following
DateReceived - ReferenceNo
051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001
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Feb 15, 2013
I have a rental database and I print several contacts for leases etc. what I want to do is have a unique reference number or something inserted to the report every time that it's printed. What I am trying to achieve is to keep track of which tenant corresponds to the report (Lease) printed by using reference number.
There is a seperate form which holds the tenants details and I would like to have a field on that form which would show the same reference number as the report so I can track which report was printed for who.
Whats the best/easiest way to accomplish this?
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Nov 27, 2007
A short question deserves a short answer:
DMax
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Sep 2, 2005
i have a query which looks at 2 fields: "employee number" & "agency number", i would like the query to list the employee numbers in order first (1,2,3...) then the agency numbers in order (100, 101, 102...). ive changed the ascending/ descending order for them both but doesnt help. Its mainly the form that looks at this query i would like to fix so that is shows all employee records in order of employee number first and then underneath all agency numbers in order of their number (some employee numbers & agency numbers are null) hope this makes sense , any help would be great
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Aug 13, 2015
i am going to use the autonumber as an order number but I want " SC2015 in front of it so i end up with " sc20151 , sc20152 but next year i want it to change the year SC201650 .how to put the sc2015 in my report without any input from the user
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