Sharing Access Database With Multiple Users
Apr 27, 2012
I created an access database for the sole purpose of sharing approved data with my entire company. The end users will view the data in a Form which utilizes several tabs and also gives them the ability to run pre-set queries out of the Form. The Form was created using several queries which were built from tables off of the server.
The tables update every day, as does the information in my Form. The problem I am running into is that it takes about 2 minutes to open the DB (the DB opens directly to the form and all queries run immediately to update), which is annoying to end users and might deter them from actually using the tool. I have tried moving the DB to SharePoint, but that did not work due to the size of many of the tables.
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Jul 29, 2007
I have developed an application for a friend. We live about 100 miles apart in the UK. The database (Access 2007) works perfectly for us, I input data from various sources and he views the reports I've designed that show him exactly what he wants to see.
Now I want to move to the next phase which is I enter data from my PC at home and he then views the reports on his PC at his home.
Any advice on how I can do this, at low cost,
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Mar 18, 2008
how can i change a database to allow multiple access?
is there a downside to doing this?
eg. if two or more people are trying edit the same feild???
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Jul 24, 2006
Greetings. When I create an Access database on my company's "secure" server (through a PIX box), I get this message in a dialog box when I try to open the database again: "Open File - Security Warning. Do you want to open this file?" It then gives the file Name, Publisher (unknown publisher), Type (Microsoft Office Access Application), and From (the file path and name). The bottom of the dialog box has this message: "While files from the Internet can be useful, this file type can potentially harm your computer. If you do not trust the source, do not open this software." When I click on the "Open" command button, the file opens just fine.
There are a couple of things going on here:
1) When I open this same database or any other Access database on another of my company's servers that is not protected by a PIX box, I do not get this dialog box.
2) When two users try to access an MS Access database on the "secure" server, the first user will get in, but the second user will not. The second user will not get ANY warning messages -- nothing happens. This occurs if the second user tries to open the database by either double-clicking on a shortcut on the desktop or by double-clicking on the file name in Windows Explorer. Note that the second user CAN access the same file if s/he starts up MS Access from scratch, and then chooses FILE>OPEN from the main menu.
My goal is to be able to let multiple users access the MS Access databases on the secure server by either double-clicking on the shortcut icon or by double-clicking on the file name in Windows Explorer.
I thought perhaps that the "unknown publisher" issue might be part of the problem on the secure server. So I created a certificate using the utility "SELFCERT", went into the database, went into Visual Basic (Ctrl-G), went into TOOLS>DIGITAL SIGNATURE and assigned the digital signature, and re-saved the file. I then exited the file, went back in, and the dialog box still pops up saying the file's publisher is "unknown publisher"! If I go back into Visual Basic, the database is clearly marked as digitially signed by me. I don't know why the initial dialog box is still showing that the file is not digitally signed.
If anyone has any thoughts about these issues (multiple users not being able to access the same Access database, and why my file is saying it is still not digitally signed), I would appreciate your input. FYI, I am on a Windows XP workstation and our company users Windows Servers.
Thanks,
David
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Jun 9, 2005
I have an access database that I used to be able to share between 5 different people (we were all able to input data at the same time) Something has changed and now only one person can get in to work on it at a time. If someone else tries it tells them that it can't find the database. Has anyone seen this before and if so what's the fix. Any help would be greatly appreciated.
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Feb 19, 2007
hi everyone,
i have designed a simple database which need to be accessed by 3 different people(number likely to increase) located in different towns.what do i need to do especially from a technical point of view.
Thanking you in advance.
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Apr 8, 2008
I have an access database which is shared, I can open it on 2 pcs at the same time no problem. I also have an html and asp page which is used to add recoreds to the database, this works fine if the database is closed everywhere else but this cannot be the case. I am now desperate for answer to any help would be greatly appreciated.
I have attached the asp file, I can upload all files and database to a server if someone requires them (too big for the forum).
Thanks,
Richard
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Aug 4, 2013
I've just split a database into the front-end and back end components. But how to distribute it further.
Additionally, I need people who have the front end to access the database from their homes, not just from work.
What would I need to use?
Is there anything available for free?
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Jul 19, 2006
Is Access set up to handle multiple people entering data into the same table?
We are processing returned mail and enter all the bad addresses into an Access table. The data is simply entered into the bare table. Can two people be doing this at once without the risk of compromising the data?
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May 8, 2007
Hi Guys
I wonder if anyone could give me some advice on a problem i have with an access database.
I have designed a database and a data input form to collect data that is input by workers, the problem i have is that only one person can enter a record at a time.
I curently use 2 replicated database's on two seperate computers and run the synchronisation once one person has finished so that all the changes are replicated to the 2 different databases
If there is any other easier way to accomplish this i would be very greatful if anybody can shed some light on the subject.
Thanks
Brad
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Jun 29, 2012
I created a database and a form on it that i enter myself right now. I am planning on using this database on several PCs with different users. Currently I have this database on the network, but when multiple people try to access it at the same time they cannot access without saving a separate copy or just having read access.
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Jul 8, 2015
I need to put my Database to work with multiple users.
1- I already have divide the database;
2- I already have made the file accde of the front-end file;
3- I already have put the two files: back-end and front-end on the network server.
My problem now is that if I open a Form to register data the other User can't open the same form to add data. What I must do to work in the same form with multiple user?
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Mar 8, 2013
I have my database on a server and i want 2 or more users to access that database from different stations at the same time. I am using MS Access 2010, what do i need to do and how do i do it to allow more than one person on my database? The database contains 2 tables - table 1 has 1,450,00 records - table 2 will be populated with some of the records from table 1.Table 2 is empty.3 sub-forms - 1 main form and 1 report (for labels).
Both tables have the same fields, but not all the fields are filled in and each user will be filling in the fields required.Each record is a case, and no more than one user will be assigned to a case.I need at least 2 users working on my database at the same time, i would like to have 4 users working on this database if possible.
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May 22, 2006
We have an access Database stored on a server that until now was only ever accessed by the one user. Now more users need to access it at the same time. However when a second user trys to open the database the error message "File Already in use appears". I did not create this database so have no idea how it was set up. I think it may have something to do with being opened up exclusively. Is there anyway around this by creating a short cut or changing any kind of propertties?
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Jan 21, 2015
How multiple users can work on the same database across LAN, without using share point.
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Oct 22, 2012
I've prepared a front end database with forms that allow data to be keyed into linked tables to my main databse.
However, currently the front end database only allows 1 user to do it at 1 time and when another user tries to open the file, an error "The Database Has Been Placed in a State by User on Machine That Prevents It From Being Opened or Locked'
Is there anyway to allow multiple users to use the front end database at the same time?
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Mar 18, 2013
How do I change the database for multiple users?
There is no "advanced" option in the options tab.
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Feb 5, 2014
I have an access database and I plan on splitting it so the FE will be on each users workstation and the backend will be in a folder on the server. But is there anything else I need to do to allow for the possibility of multiple users using the database and changing info at the same time?
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Dec 17, 2012
I have two separate database files, a front end with all my forms and a back end with all my tables. The backend is stored on a network drive, is there any way of being able to store the frontend on the drive with the backend? Users do not use the actual computer to store information or access files, everything is usually saved on the network drive. I have created a shortcut that launches the front end database in the read only kiosk mode.
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Feb 13, 2015
Twice a year, a database of mine is accessed and put too use by various staff within a time range of 1 week. the database is on a shared drive and in a location which can be accessed by all.
The staff access the database from different workstations and in some instances at the same time.
This has only led to issues in the database being copied and then confusing staff on what database to click on thus i have 2 databases which i then have to sift through and copy/paste into the correct one.
I want to know the best way i can:
1) Prevent multiple users accessing the database at a time.
2) making a copy of the original and typing into a separate database.
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Mar 12, 2007
Hi,
I have a database that i created for our tech support team. I have split the database and have given the 3 users each a shortcut. I als e only installed Access Runtime on their machines.
The first user in pilot testing had no issues and we have just added the other 2 users. At first all was well. However, the 2 new users are now having periodic lock ups where they go to enter a new record and the dbase freezes on them. It seems to release itself in a few minutes, but this does not help my productivity.
My original user is still not having any trouble. Does anyone have any ideas of something that perhaps I missed? Everything I have read, suggests that 3 users should not have any trouble using a split dbase.
Is it runtime that may be causing this? I have considered going to full versions if need be, but then I would need to figure out how to lock it down better.
Thanks
Dave
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Jan 2, 2007
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I maintain the Access databases at the hospital that I work at. Last weekend, our server went down. Computer Services got a new server and reworked the networking permissions. However, Access will no longer allow more than one user to open the database at a time. This is a problem because we always have multiple users that need simultaneous access. The default is still "Open Shared" and I checked to ensure that the databases are not being opened exclusively. However, the message that I do get when a second user tries to open the database is:
The table 'MSysAccessObjects' is already opened exclusively by another user, or it is already open through the user interface and cannot be manipulated programmatically. (Error 3008) -
I understand that this message usually comes up when I try to open a table that is already being edited elsewhere. I have the record locks set to "edited record". However, this is a system file, so I am hesitant to make changes in it unless I know exactly what I am doing. This is a problem that we have never had before but for some reason was created after our server went down. I don't know why something changed or if this table is absolutely necessary. I am unsure where to start to solve the problem.
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Sep 8, 2011
I have an MS Access application for about 40 users. The problem is that the company does not want to have to buy all these licenses and put it on each machine. Also because each person had to bring in their own set of data multiple people cannot be hitting this at once. So they want to know if there is a way to allow the people to use it without having the application on their machine; and thereby saving the money of buying 40 licenses.
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Mar 24, 2006
Hi,
I would like to use an Access database over an Intranet. What are the limitations of doing this? I want multiple individuals to be able to open forms and enter data. I would also want others to be able to run queries and reports on the database. Would I need to upsize to an Oracle database to run with multiple users? Any words of wisdom would be appreciated.
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Jun 20, 2012
I'm having trouble opening up the tools I am developing in Access for multiple users. I split all my databases so the users will only interface with the "Front End" and I just tried saving one as an ACCDE file. I had the ACCDE file open on my machine and asked another person in the office to try opening it (all our files are stored on a network drive, which is already identified as a trusted source).
She got the following error message:
"The database cannot be opened because the VBA project contained in it cannot be read. The database can be opened only if the VBA project is first deleted. Deleting the VBA project removes all code from modules, forms, and reports. You should back up your database before attempting to open the database and delete the VBA project"
How do I fix this? I don't want to publish several Front End Access files since each person in my office will ask me to customize their file and my supervisor wants everyone working off the same file. I thought the point of Access was that multiple users could open the same file and make data modifications. How do I achieve this while retaining all the fun, creative VBA solutions I have developed?
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Oct 27, 2012
I am about to allow users to access a database I redesigned for others to use.I am trying to save it as an ACCDE so they can't mess it up. The database is very very simple.6 tables each with only 4 fields or less... and none are related to one another
7 forms.
1 report.
0 queries... it's just a SKU generator.
When I attempt to save as ACCDE I get an error that reads."Microsoft Access was unable to create the .accde, .mde, or .ade file.This error is usually associated with compiling a large database into an MDE file.* Because of the method used to compile the database, a considerable number of TableID references are created for each table.* The Access database engine can only create a maximum of 2048 open TableIDs at one time.* Exporting a database as an MDE potentially can exceed this limit if the database has a large number of objects (table, macro, form, report, etc).
There is no accurate method to estimate the number of TableIDs the Access database engine uses during the process of compiling a database as an MDE.* However, each VBA module and each form uses one TableID, as a result, if the database has 500 forms, and each form's HasModule property is set to Yes, as many as 1,000 TableIDs are used."
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