Sharing SQL Tables Via MS Access
Jan 20, 2006
Goal
I'm trying to trying to setup a MS Access database on a shared server drive where all of the main tables are linked via ODBC into an SQL database. The SQL database is updated and maintained via purchased application. It appeared that MS Access security could be used to control the type of access each user has. Most of these users will have read only access for reporting purposes since the main application is used to update and maintain the data.
What I've done.
1) I've setup ODBC Access for each user. Not sure if this should be User, System or File DSN. They all work and I can't tell at this point that it makes a difference.
2) Created the MS Access Database, created users and assigned security.
3) Linked the needed tables.
Problem
1) When I had a user try to access a table it said "Table definitions not defined". What I then realized is that the MS Access on there machine was picking up their default security. A security Table and a shortcut (.mdb1 file) that pointed to the correct security and table definitions.
2) Now when the user gets in everything seems to come up fine but when they try to go into a table they get an error saying they don't have permissions. If I relink while they have it open, they can get into the table just fine. However, they can't delete the old tables because they have 'Read only' access. I don't really want to have to relink all the tables for each user, I might as well to go to each of their machines and set them up individually...not a good idea.
What now?
This seems like something that should be fairly easy to do..what am I missing?
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May 3, 2005
I'm new to Access. I've created a master table called "People". It contains all data of all people. There are different types of people and their values (and a people code that I created) distinguishes their types. One type of person (a customer) has a value called "ProjectNature". I created a "ProjectNatureTable" that contains project nature codes (PTF is Pressure-Treated Fence; CD is Cedar Deck, and so on). When editting the "People" table, users can pick the projectnature code from the combo box, and the ProjectNature value appears in the People table for that customer.
Table 2 is my "Project Initiation" table. It needs to be able to plug in the "ProjectNature" value from the "People" table for existing customers. All Access will let me do is pick the ProjectNature from the combo box list. It won't read the value that's in the People table for each customer. I don't want my users to put in a Project Nature code in the Project Initiation table, in case they pick the wrong code for that customer.
How do I get my 2nd table to read the value (not the combo box) in the ProjectNature field in the People table and automatically put it into my 2nd table?
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Jul 12, 2007
I have an Access DB that has two tables which are linked to Excel Spreadsheets. No matter what i do, I can't seem to share this DB for simultaneous users. I think it is because the linked Excel Spreadsheets will not permit it.
Is there any way around this other than importing instead of linking?
Thanks in advance.
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Jun 9, 2005
I have an access database that I used to be able to share between 5 different people (we were all able to input data at the same time) Something has changed and now only one person can get in to work on it at a time. If someone else tries it tells them that it can't find the database. Has anyone seen this before and if so what's the fix. Any help would be greatly appreciated.
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Feb 19, 2007
hi everyone,
i have designed a simple database which need to be accessed by 3 different people(number likely to increase) located in different towns.what do i need to do especially from a technical point of view.
Thanking you in advance.
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Aug 17, 2005
I have a multiple user situation, the db is Access 2000, all works well then last week the IT technitian upgrades one computer to Access 2003.
The db is hosted on this PC and shared to other users, now multiple access to the db is no longer possible. I request that the db be moved to another PC with office 2000. Now all the users can share the db simultaneously but not the 2003 PC.
The OS (WIN XP) shares are set right, and the db itself is shared.
Any help will be appreciated
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Jul 29, 2007
I have developed an application for a friend. We live about 100 miles apart in the UK. The database (Access 2007) works perfectly for us, I input data from various sources and he views the reports I've designed that show him exactly what he wants to see.
Now I want to move to the next phase which is I enter data from my PC at home and he then views the reports on his PC at his home.
Any advice on how I can do this, at low cost,
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Mar 3, 2008
OK, I have spent the best part of a week trying to sort this out, so if anyone can shed any light on it, I would be very very grateful.
I have created a database in Access 2007, which I wish to share with my collegues. We all are running Vista, and access 2007, over a peer to peer network.
I have installed a Front End on each Computer and linking to one copy of the backend on the host computer in the public drive.
The system runs great on each PC, however, I am having a problem sharing the database. All users can log onto the database at the same time.
However, when one user enters a form, it locks access to the form for other users, it just hangs until the other user exits the form, then the user that was hanging goes directly into the form. I get no error message.
I have tried linking the form to a query rather than directly to a table, but no joy with that either, the form still allows only one user.
I am not sure if this is an exclusive permissions problem and I need to change the Windows security settings or something else.
Like I say, if anyone can help, it would be really appreciated. :D
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Apr 8, 2008
I have an access database which is shared, I can open it on 2 pcs at the same time no problem. I also have an html and asp page which is used to add recoreds to the database, this works fine if the database is closed everywhere else but this cannot be the case. I am now desperate for answer to any help would be greatly appreciated.
I have attached the asp file, I can upload all files and database to a server if someone requires them (too big for the forum).
Thanks,
Richard
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Apr 30, 2007
I am running a small access database over a wireless network which all worked fine (still does on 1 wired/3 wireless) with not too many problems total of 6 machines (5 wireless/1 wired). I have just replaced two machine as they were getting a bit old 3years. But these two new machines do not seem to have full rights to the access database, in that I can open the database and view records but when you add data you get a Disk Error message. I can open and share word documents etc but not the database – if I reverse this set-up I get the same problem the wired computer can open and save word documents but again not the database - what am I missing!!!
SET-UP = All machines have Windows XP Pro and Office 2003 with all windows/office updates done, all connected to the same workgroup etc. Two new machines are Dell with Dell Wireless adapter. No server just workgroup and database in a shared folder on one computer which is hard wired to the Netgear wireless router. I have not run any network wizards and I don’t think I need to, just sharing the folder should be enough? Windows is managing the dell wireless adapters, file and print sharing is enabled, other computers can print to this computer, but I just can’t get the database to share correctly – I have also checked “References” and all looks fine.
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Jan 22, 2008
I have created the time booking application in access. (Application will alow autherised user to enter daily work done) My Idea was to put this file on the server and ask each employee to log in and enter information. But whenever I try to run application from other than my pc(On which file is created) it flashes error and can't run some of the form. It works absolutely fine when run from my pc. Why this hapens? What is the solution for this? Can access application is sharebale over network?
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Apr 27, 2012
I created an access database for the sole purpose of sharing approved data with my entire company. The end users will view the data in a Form which utilizes several tabs and also gives them the ability to run pre-set queries out of the Form. The Form was created using several queries which were built from tables off of the server.
The tables update every day, as does the information in my Form. The problem I am running into is that it takes about 2 minutes to open the DB (the DB opens directly to the form and all queries run immediately to update), which is annoying to end users and might deter them from actually using the tool. I have tried moving the DB to SharePoint, but that did not work due to the size of many of the tables.
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Feb 11, 2008
I have created multi user access application. I have kept it on server and all users access that application from there desktop pc. Can I set time out for application? Means, Session of each user must be note more than 10 minutes. I want to add this functionality for avoiding the application blocking.
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Oct 19, 2014
I want to deploy an access database at a small office with 5 computers, small network. However I do not intend to create a server in order to have a domain etc. Operating system is win 8.1 pro. Should I use a homegroup or workgroup ? Would it require password in case of workgroup? Which is a recommended way to setup this and keep some security like a guest cant access these files?
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Aug 4, 2013
I've just split a database into the front-end and back end components. But how to distribute it further.
Additionally, I need people who have the front end to access the database from their homes, not just from work.
What would I need to use?
Is there anything available for free?
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Aug 13, 2005
Hi there,
I'm working on a small database for my girlfriend and I to use for tracking some products for a home business.
We are the only two who will use it.
I've created the database in Access 2000 on windows XP pro with sp2.
Everything works great in the database.
Problem is sharing it. I shared the folder I created the database in (c:databasesite) ... In the folder is "products.mdb" and a folder called "Images"
Basically, I just want either of us to be able to open the mdb file and enter new data/make changes/whatever... both users need full access.
The shared folder has permissions set for both users to be able to read/write.. and both users can read/write to the folder.
BUT... when my gf tries to open the .mdb file from her pc, she gets a message saying that it's already open exclusively by another user. Only thing is, no-one else had the file open at the time.
The database is set to open in shared mode by default, so that's not the problem.
I can even go one step further to say that if I copy the .mdb and images folder to the default windows "Shared Documents" folder, everything works peachy for both users... both can get in and edit stuff... even at the same time... so why the heck wont it work in any other shared folders?
Is there some step i'm missing with this one?
Plz help!
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Mar 14, 2006
Im not sure how to go about this, so I need plenty of advise. The Database I have built is, at the moment on a number of laptops, none of which are contected to a network. If things go according to plan the DB will eventually go on to the desktops which are conected. the aspiration is that the DB will be on one main PC with all others accessing it. Problem is I have never done anyting lke that before and am unsure where to start. alny advis gratfully received. Thanks!
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May 11, 2007
hello,
I am working on an ACCESS database. I saved it in my computer "A" on a "shared" folder. Now I want somebody else to be able to modify the tables when I am working on the database and when I am not in my office from a different computer "B". Both computers are on the same network. The problem is that when I try to open it from computer B it gives me a read-only message. How can I accomplish this??
Thank you
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Sep 18, 2007
Hi Guys,
This might sound like a stupid question but I'm just trying to work through it in my head and I don't want to miss something, so a couple of new pairs of eyes might just clarify.
I've created a call monitoring database for a call centre and I have split this so that they have a front end and a back end as per someones instructions. They have done the normal thing in as much as just putting a shortcut on everyone's computer so that they are all trying to access the one front end instead of putting a copy of it on everyone's machine. I've got a feeling they are going to ask me to go in and put it right, so when they have put a copy on everyone's machine will that automatically link to the back end or do new links have to be made, if so how would I/they do this? - is it done from each computer?
I don't really know, I'm just assuming that's what needs to be done but I don't want to tell an IT team that what to do if it's not.
I've only ever set up a sharing database once before and that was built on the company network and I set it up on each computer in the department, but they weren't doing data entry it was only for interrogation purposes and it was a few years ago now so I'm rusty, but I do remember it took me a long time to do.
Thanks for any help.
Donna
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Oct 8, 2007
Am new too this forum and I dont know whether this is the place to place this post. We want to share a database with my boss. I dont want to split it yet and make an MDE because am still working on it how do i share it
Also anyone with an idea where i can get a clothing shop database sample
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Dec 3, 2007
Hi
Windows XPPro SP2
Access 2002
I'm a little ... ahem ... confused?
I'm trying to share out a database using the FrontEnd (FE) BackEnd (BE) concept. I've had an unexpected result however. I've made two copies of the FE, one resides on the same machine as the BE (but in a different directory), the other FE resides on a remote machine.
I carried out an experiment whereby I updated the same record from each of the FEs but using different data (some free-text in a textbox). I was expecting to see the record displaying the data from later of the two entries... but both FEs show their own version of the record in question?
Here's how I split my Db.
1. Whilst on the PC remote to the intended network share, converted the original Db to Access2002 (from 2000 format).
2. Again, on the PC remote to the intended network share, used the Database Splitter in "Tools" where I set the target directory for the BE.mdb to be on the network share.
3. After some fiddling with "Trusted Sites" in IE's options(?), got the FE on the PC remote to the network share to finally connect (or so I thought) to the BE.mdb.
4. Placed a copy of the FE onto the PC owning the network share (but in a different directory).
5. Used the "File" / "Get External Data" / "Link Tables" to link to the BE.mdb
6. After some minor "compile" errors, the 2nd FE seemed to fire up OK.
The two FEs seem to be using their own copies of the tables?
I guess I've missed a step somewhere? can one of you kind people out there educate me please? - Any help as always greatly appreciated... Thankyou.
Regards
P.S. I've noticed that .ldb locking files appear in the same directory(ies) as the FEs... I was rather expecting the .ldb to be on the same share as the BE.mdb?
Thanks
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Feb 21, 2005
Well, I am mostly done with my database design and I want to share it out on the network. As I have stated several times before, I am not a programmer, so if I explain how I have tried to do things badly, you'll know why.
1st, I tried just moving my database out to a shared file within my office. That worked, as for as them being able to see everything but any changes they made to tthe database, from their pc, didn't save to mine. So...
2nd, I created a new network drive and mapped the other persons pc to my IP address and then shared to database onto the new drive. That loaded up Access but it wouldn't open the actual database because..."this file is located outside your intranet or on an untrusted site".
After talking with my network administrator, he feels that the problem is within the security settings of Access but he is unfamiliar with Access.
Does anyone know why I am getting this message from the opening the network copy of this database?
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Feb 1, 2007
I'm currently having problems with splitting my database.
The situation as present it:
- I have a shared folder on my laptop, to which i have given full permission rights to a collegue, in this folder is the backend of the db which i split from a database also sat in the shared folder
- I can then go to the front end of my database either on my desktop or shared folder and update tables
- However, this is where the problems start. The copy of the front end that my collegue has (an exact replica of mine) cant access or open any tables. Even if he opens the exact front end that I'm successful with in the shared folder. The following error message appears
"Could not find the file 'D:Testdb_be.mdb'"
the D drive on my computer is where the shared folder 'test' is stored.
Any hints or advice on why this isnt working?
Thanks in anticipation
Ross
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Oct 9, 2012
We have an Access 2000 backend database resides in a network server drive while users connect to the backend tables with a mde file on their computers. All users have Access 2010 and the mde file was converted from the 2000 frontend with Access 2010.
The database have been running for a few weeks but recently users have been complaining about record lost on the backend table.We have also experienced one incident of data corruption where the main table could not be opened. After Compact & Repair, the table could be opened but a few records were showing xxxxx on all the fields and we have to delete and re-enter these records.Would they relate to using 2010 mde converted from 2000 frontend when the backend is still in 2000? I am a little nervous about converting both the frontend and backend to 2010 since I have heard various issues on the new version.
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Mar 21, 2007
Please forgive me if I have missed a post on this. I spent the last few hours searching here and the internet for some things to try.
We currently have three computers running a database. Each of them has a front-end and a back-end is located on my computer. All front-ends are linked to the back-end. The two remote computers are using 2007, my computer is still using 2000. Only recently has the OS been ungraded on the remote computers, but the networking/sharing problem was around then as well.
We are using a wireless-g connection. All computers have mapped the network drive to my back-end share. On one remote computer(#2), the password to access the mapped drive is not saved (an unrelated issue), but she could access and edit the database while I was doing the same.
On the other remote computer (#3), they can only use the database when it is not in use by me (computer #1). And when #3 has it open, it locks out everyone else. With #3 opening it first, it puts me on "read-only, not updateable" status and it puts #2 on similar or worse.
When I have the database open first, #3 cannot access the backend at all. She gets "file is in use by another user" or something to that extent.
The back-end is set to Shared, No Locks and "Open database with record level..." checked.
At this point, we would like to set it up so that ONLY I can enter/delete/edit data and all remote computers can read but not change. I have tried a number of things, including some Windows XP permission changes, but nothing seems to work.
Any help would be great. Thanks
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Dec 28, 2004
i have an Access form which is in local drive of each computer on the LAN. This form has the tables linked to Excel spreadsheats which is on the LAN nw...so that all users can get the data for thier Access form from the same excel database. (every user has his/her own Access form but share one excel-database) I have made the Excel sheet to share the workbook (by tools--> share workbook) to allow changes by more than one user at the same time.
This works fine with one user at a time.
But does not allow multiusers at the sametime.. ie.. two people cannot use the form at a time...the second user who is trying to get the access form will get a message saying that the excell spread sheat is open exclusively by another user.
I know that i can copy the excell spread sheat to each computer and access it from there... but I would like to have one database in the LAN..so that i just have to update this whenever the data base needs to be changed.
Hope im not wasting ur time
soni
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