Show Filtered Form Records In A Combo Box
Oct 17, 2006
This sounds like a cascading combo box issue but it isn't quite.
I filter my form using 2 unbound combo boxes which can be used in any order, both of which define text strings using case select. These strings are concatenated into a filter text and applied by a routine called in the after update event of either combo. All works well.
My question: How can I show all the filtered records in a third combo box so that users can easily select the record of interest from the filtered set?
I attempted to define SQL for each combination of the 2 comboboxes but it was getting ludicrously complicated so that got the heave ho.
After that, I attempted to use a recordset clone, but I couldn't get this to work:
'Clone record set for combo box rowsource
Dim R As Recordset
Set R = Me.RecordsetClone
R.Bookmark = Me.Bookmark
'Populate combo box with recordset
With Me![cboProjectList]
.RowSource = R
.Requery
End With
Reading the Access help, it seems that a combo box can only be populted via query, table or SQL. Is there any way of using a cloned recordset or the me.filter to show the filtered form records in a combo or list box?
I will be very grateful for any pointers.
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Oct 23, 2014
I want a form which allows data entry into a main table but also displays a list of records filtered from the same table. There is also an additional, calculated field displayed with the list.
The filter criteria are a date and a name, a list of which are in a separate table.They are separate fields for first and last name but i would like to filter with both and display them concatenated in the list.
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Apr 1, 2015
I am having an issue trying to show all records when I load my form. It loads correctly when I don't have a record source for the main form. However, the combobox filters will not work. My goal is to have users be able to use the datasheet, subdatasheet and combobox filters. I can get the form to work just fine when I link the Main form and subform, but when the form opens it is filtered on the first record. I have been successful with this approach when using other forms, but they didn't require a subdatasheet.
Is there anyway I can have the comboboxes to filter yet be able to show all records until the user selects filters? Is this possible?I finally got my Manager to agree to use a database instead of Excel files based on this form setup and I need to make as "user friendly" as possible (look and function like a spreadsheet) I attached some pics of the form along with the code for the filter.
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May 1, 2014
I am building a tracking database where we would be able to track information which field are null data and report them to our Administration to fill the null data. For this I have created a form name "Search" and I have a combo box control on that form which is bound to "Table = employee" and its ROW SOURCE TYPE="Field List", I would like to able to query records where the selected value in this combo box is null through out the table.
For example if I select "Telephone" from this combo box dropdown, I would like the query to show all the records where the "Telephone" is null, how to set the criteria in query to take the combo box value as "Field Name" and then compare it with the Field/Column in the table and show the null values.
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Apr 1, 2013
I have a suppliers table and a products table. Two forms, Stock form with combobox to list Suppliers and a sub form with combobox that lists Products.I want to select a supplier from the Stock form and then the combobox in the subform to only list products directly sold by the Supplier.Have dabbled in SQL as follows:
SELECT Products.ProductID, Products.ProductName
FROM Suppliers INNER JOIN Products ON Suppliers.SupplierID = Products.SupplierID
WHERE ((Stocksubform.SupplierID=Stock.SupplierID))
ORDER BY Products.ProductName;
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Nov 1, 2005
Ok heres the problem, i seem to have a little bit of a mind block at the moment so help would be greratly appreciated.
Basically there are two tables involved, tblBikes (which contains all information on the bikes) and tblHires (which contains all the information about hired bikes) these are linked with a one to many relationship as each bike can be hired out many times.
I have a button on a form containing bike information which opens the hires form filtered by the bike ID of the record selected in the first form. When I add a record to the hires form i need the bikeID to be automatically input into the field.
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Jan 22, 2006
I have a db with a form showing all customers with communication checkbox checked, I want a button which uncheckes all chackboxes.. all I have now is a button which uncheckes the first record.. anyone an idea?
:confused:
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Sep 13, 2013
I have a form that displays records from a table.
When opened it displays all records (no selection yet).
I put would like to put 2 buttons to filter records (Male/Female).
I'm thinking of 2 possible options:
1-on click run a script that will close current form, then reopen it with selection criteria
2-directly apply a filter on the current form that would automatically refresh itself with the right records
Another (heavy, inelegant?) solution would be to create duplicates of this form. they would be loaded from separate queries that select the right records in either choice.
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Mar 7, 2014
I have a form with subform (datasheet) .
On my subform i have one field which shows the
productId ( which is filtered from combo boxes on main form) .
productId contains two columns
1 bound column(id) ( hidden with width 0 )
2 column (desription) ( shown with width 2 )
Now after entering the data when i come back to the form again . It hides the data from the productId field on subform , because data in combo box (on main form) doesn't match. Although the row is showing up , only the text in field (productId) is hidden.
Now when i change data in combo box on main form to match the ProductId , then the productId field text shows again. after changing combo box it hides . What i need is the existing data should not hide when i change the combo box selection.
see pic 1 where product matches and pic 2 where not. please note i am using master child relationship on the form/subform.
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Aug 23, 2013
I'm trying to make a filtered search form using "*" as a wildcard default value in combo boxes, this works for all the text fields except for the account number field (Numeric primary key). After quite a bit of reading up and searching, I tried using the following as the row source;
SELECT customers.ACCOUNT_NO, customers.CUSTOMER FROM customers; UNION SELECT "*", "All" From Customers;
But am still getting "#Error" in the combo box.
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Feb 11, 2006
Hello All,
I’m using a combo box for the criteria for a saved query. Is there any way to show all the records if the combo box value is either “0” or null?
Thanks,
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Oct 14, 2006
I have a feeling this is a common and probably easy question, but I couldn't find anything on it in the forums.
I have a main customer form with multiple subforms on it to keep track of my clients insurance policies and claims. I enter their contact data in the main form, and the policy data on one of the subforms. Then when they have a claim, I enter the policy information on the claim subform as well.
How could I have the combo boxes in the claims subform (which is storing data in a claims table) only show the policy numbers (stored in a policies table) assigned to that particular person? I would assume I need to somehow filter the policies query so it only shows records for that particular person, but I'm not sure how to do that on the fly.
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Apr 4, 2013
I'm sure there is an easy way to do this but I have not clue.
I have three tables:
Students
STUDID (pk)
txtFname
txtLname
etc.
Classes
CLASSID (pk)
txtClassName
txtClassRoom
etc.
Student_Class (join table)
STUD_CLASSID (pk)
fk_StudID
fk_ClassID
On my Class form when assigning students there is a combo box which shows the students names. Once a student is picked in the combo box their name shows up in the subform.
What I would like is a way to NOT show a student in the combo box after they have been selected. Is this possible? Or should I be looking at another way of doing this?
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Jan 16, 2015
I have three identical Combo Boxes which show the names of the classes in our school. They are just three copies of the same combo box. What I want is this: I choose three different classes from these three boxes. Then I want a button at the bottom which when pressed, should show the records of these three classes separately. Preferably, as three columns.I have made the Combo Boxes, but am stuck at the button to perform these actions.
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Apr 27, 2014
I have a form that has four combo boxes on it that enable the user to select entrants in a golf tournament for tee off times and tee. (I have attached part of this database to this post) It all works fine but after selecting the first player in the first combo box and then selecting the second combo player I would like the player selected previously not to show up. Is this possible or do I have to rethink the way players are selected.
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Jun 11, 2013
I have a combox field on subform C that shows records from a query.How do I get this combo to only show records that relate to an ID on subform B.I have a subform for storing contracts and these are stored against a company name.On subform C I have a field that currently shows all records in a table. I need this combo to only show the records that relate the current record on subform B?
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Dec 15, 2014
I've created a form with two textboxes and a listbox. What I want to do is to show in the listbox the registers filtered by the 2 textboxes. But I would like that the listbox refreshes while typping in the textboxes.It was no problem to do filtering with only one textbox. The rowsource of the listbox is a query in which I set in the criteria Like [Forms]![Form1]![Textbox1].[Text] & "*"Then I write the code for the change event of the Textbox1:
Private Sub Textbox1_Change()
Listbox1.Requery
End Sub
With this I have no problem. The problem is when using the 2 textboxes. I write the same in the criteria, Like [Forms]![Form1]![Textbox2].[Text] & "*", on another field but it doesn't work. I also write the code for the second textbox:
Private Sub Textbox2_Change()
Listbox1.Requery
End Sub
The listbox doesn't filter with both textboxes. When you type in one of them, the listbox filters from it, but when you type in the other textbox, the listbox shows the whole table filtered with the characters of the second textbox.
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Mar 4, 2015
I am trying to have a query sort out my invoices by year but also to have the possibility to show all invoices.
I have one table "INVOICE" where I have a column "YEAR" calculated with DatePart function from the invoice date.
On my form "INVOICE LISTING", I want to have a combox "Combo957" selecting the year. I have forced the "ALL" selection to the combox using a UnionQuery.
My problem, I cannot get the query to work. I have tried many ways, the closest I can get is :
IIf([Forms]![Invoice Listing]![Combo957]="ALL",([Invoice].[Year])<Year(Date()),[Forms]![Invoice Listing]![Combo957])
If I select the year from the combo, it works, if I select "ALL" nothing is shown.
here is the full SQL
SELECT DISTINCTROW Companies.Company, Companies.City, Companies.Country, Sales.Brand, Sales.Type, Sales.Date, Sales.QuoteNo, Sales.Delivered, Sales.Account, Sales.Branch, Invoice.InvoiceNumber, Invoice.InvoiceDate, Invoice.CustOrderNumber, Invoice.PaymentTerms, Invoice.DueDate, Invoice.NetAmount, Invoice.TotalAmount, Invoice.Tax, Invoice.PaiementRCVD, Invoice.Overdue, Invoice.Month, Year([Invoice]![DueDate]) AS DueYear, [Invoice]![month] & " - " & [Invoice]![Year] AS InvoiceMonth
[Code] .....
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Jan 28, 2014
Where MS Excel is concerned there is very little I can't do and I am now transferring that skill to MS Access and I'm stumbling on this one.
In Excel I would use the INDIRECT formula within the validation and named range to do this but in Access I'm struggling to get this to work.
I have in table TBL_NL_Structure a list of CLIENT_ID with NL_ACCOUNTS against them i.e.
CLIENT_ID....ACCOUNTS
900001.........4000
900001.........4001
900002.........4003
What I want to be able to do is in a sub form and a combo box named ACCOUNT that looks at the active CLIENT_ID and pulls into to combo box JUST the ACCOUNTS set to that CLIENT_ID example if the CLIENT_ID is 900001 is just brings in ACCOUNTS 4000 & 4001.
I can get the whole list to come in to the combo box but not a filtered list.
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Sep 11, 2013
I am fairly new with Access and VBA and am having troubles with the following. I filter a second combo box "cboTagNumber" with the first combo box "Combo133". The problem is when I clear the first combo box, the second combo box remains filtered. Is there an easy way to clear this?
This is the code:
Private Sub Combo133_AfterUpdate()
Dim strSource As String
strSource = "SELECT ID,[Tag Number] " & _
"FROM [E&I Table] " & _
"WHERE System = '" & Me.Combo133 & "' ORDER BY [Tag Number]"
Me.cboTagNumber.RowSource = strSource
Me.cboTagNumber = vbNullString
End Sub
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May 8, 2013
Basically what I would like to do is create a Combo Box with each month of the year available to select. When I click on a specific month, I want it to pop open a Report based on my table that is filtered by the month I selected. I have a Date column already created in my base table to be my filtering device.
I've already learned how to use query's and reports a bit. I have a Command Button on my form that launches a report based on a query that only shows data for the current year. Likewise, I created one that only shows data for things with a specific item code using a [Which Item Code?] criteria in my query. So in theory, I could do this by creating 12 different buttons, 12 different query's, and 12 different reports. That seems like overkill though and it would seem there has to be an easier way to do that simply by using a combo box to select the month you want to filter.
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Sep 15, 2005
i've created a form base on a query, and other users will work on it (mainly filter). then i created a report base on the same query...
what i want is a "print" button on the form which will print the report, not all records, but only the filtered records after user applied their filters...
since users will apply different filters each time, it's quite impossible to make all different filters as query...
any idea?
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Jan 28, 2015
I have created a combo box which lists companys, when i click on a certain company it brings all records for that company but underneath the last record it shows all the other records on the form.
How do i get it to only show the records for that company only.
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Jun 3, 2014
Once I enter records in my form and move to a new record, they won't show up in the form. For some reason there are a few records showing in the form but not all. Unsure what has happened or what I need to do to get the records showing.
If I open a the form called frmhome, I can enter information search on hours completed and even enter new towns. The table that the information gets entered into is called Crisis_support_workers. If you open this table, you will see a lot of information that has been entered. However, if you open the form that is meant to put info into that table, there is only 7 records and most of them are blank records. The form where info is entered is called Crisis_support_workers v3.
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Nov 8, 2004
I have seen a few articles here and there on using a combo box to filter records in a sub-form and to filter records in another combo box, but I am not getting anywhere. I hope someone can belp
Exercise 1
For this exercise, I have the following tables:
tblClients containing client names
tblProjects containing some project details
I want to set up a simple form, so that the user can select a client name from a combo box on the main form which filters the project detail records in the Projects sub-form.
Once the user enters project details, I want this info as well as the selected ClientID to be fed back to tblProjects.
Exercise 2
I have the following tables:
tblProjects as above
tblWorkstream containiig names of workstreams and some other details.
Every project has one or more workstreams
I have a form where users will enter hours worked on each workstream. They will first select Project from a combo box on the main form. This should then filter records to be displayed in the Workstream Combo box, before they can then enter hours.
Please let me know if you need me to explain any part of this better.
Thanks in advance.
ps. I am a novice, so I'm hoping to do the above using default MS stuff, not with complex programming!!!
Thanks
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May 4, 2006
uh.. I guess the title pretty much sums it up... Is there a way to enter data in a text box or something once, and have it applied to all the filtered records?
I have it set up so that we can sort by project number, and it displays only the invoices that havent been assigned to a bill (we recover the expenses form our parent company). I dont want to have to enter the same bill number to each of the filtered records individually.
Thanks
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