Simple: Create A New Record, Update Old Form
Apr 12, 2005
Hi... I searched quick, didn't find anythign, but you guys are so responsive... :D
Question:
Part 1. On TimeSheet form, I want to click to "create new job", and the Jobs Form opens, at a new record. Currently it opens at record 1.
Part 2. I foresee that when I return from the modal job form, the old form (timesheet) would not have updated the combobox to show the jobname I just entered.
I guess this is what subforms are, because I keep reading about them, but dunno what they are.
Thanks
-Reenen
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Nov 28, 2006
Hello. I'm trying to design a simple database for a bicycle recycling charity. I hit a brick wall when realising that I had never before attempted to update a record. :eek: Until now I've just used Access to add new members to a bus user's organisation.
If the shop takes delivery of 20 tyres, I need to add 20 to the current stock.
Is it possible to achieve a simple Form that adds to or subtracts a quantity from current stock, or do I have to learn some access programming?
I've looked through some textbooks and can't find a simple update solution.
Thanks for any suggestions. :o
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Feb 23, 2005
I am trying to update the value in one field (RUS Prop Class Document) of a form based upon what is selected in another field (RUS Prop Class Code). I plan on this being a hidden field so I was creating an after update expression in [RUS Prop Class Code]. My problem is that the value returned is the very nice and working query but not the value of the query. I'm missing something that I think is simple but cannot figure out with my limited resources and late hours.
Here is what I have for the after update expression in [RUS Prop Class Code]:
Private Sub RUS_Prop_Class_Code_AfterUpdate()
[RUS Document].Value = "Select [tbl_List of RUS Classifications].[RUS Prop Class Document] " & _
"FROM [tbl_List of RUS Classifications] " & _
"WHERE [tbl_List of RUS Classifications].[RUS Prop Class ID] =" & Me.[RUS Prop Class Code] & ";"
End Sub
Thanks ahead of time
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May 13, 2014
I am trying to create a form to enter data in a table. I would like to make it pull in info from a switchboard. If the record already exists I would like it to find it and allow me to edit the info. If the record doesn't exist I would like to be able to add a new record with the data input. What is the best way to accomplish this?
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Apr 21, 2006
:mad: it sound really stupid but I am having problems on open.
I have a main input page for the database I am creating but when I open it up it brings up previously inputted data.
Any ideas on this?
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Jan 9, 2015
I'm working to create a staffing database that houses changes to staffing week over week.
I have one primary table, the "empMaster" table, that stores the employee's name, contact information, etc. I have other individual tables for noting which employee reports to which manager, what their business title is, what group they're in, their training history, etc.
Once I've populated the empMaster table with employee information, I want a form that allows me to update each of the other tables IF there as a change. Some weeks will have a manager change, some only a business title change, some a group change, some a training change, some all of the above. The problem I run into is that I will sometimes process hundreds of changes a week, sometimes only 10-20 so I almost have to use datasheet view for mass edits. I'm relatively new to Access and I'm having a hard time getting my form to allow this level of flexibility and to update all fields needed.
When I build a form that includes more than two tables (let's say I want to update a Manager and a Business Title), the form will not work and populates nothing. I believe it's because Access wants there to be an existing record to match to across all three tables and there will not always be.
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Jan 31, 2014
How do you create a form that is not tied to one single record source? In other words, I want to be able to select the record source that it updates. I have a bunch of tables that have the same data structure but are separated due to geographical nature among other reasons. Is there a way to do this?
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Jul 30, 2012
I'm using Access and Excel 2007.... I know how to import an Excel spreadsheet as a table.
I have several supplier price lists in Excel. I want to keep my vendor price lists up to date.
When one of my vendors tell me that a price has changed on a particular item, I figure that I could have a form that I could use to enter the changes.
I believe the form would look like:
Field: "Vendor" (drop down list to choose from. Name of the Supplier price lists) Required.
Field: "OEM" (Key Field found in each table) Required.
Field: "Brand" (Field found in each table) Not required.
Field: "Price" (Field found in each table) Required.
OEM would be the unique key field.
If I enter the Vendor name and then the OEM number it would show if there is already that number in the Vendor price list and I could make changes. Or I could enter new data in that vendor price list.
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Apr 15, 2014
I have a table with the following columns: Task, Visa type, time it takes to perform the task. There are several taks that are performed for all visa types. I want to create a form to enter data to the table in which for the field visa type I have a list box that can allow multiple values, however, I do not to create a single line with the task and on visa type all the types of visas selected. I want to create a line for each type of visa with the information introduced.
I don't know if this is possible, the reason for which I want for the form to create several rows depending on the visas types is because then I have a query that sums all the types of visas. Can this be possible? I don't want the people to introduce manually directly to the table the data and also that for the same taks they have to enter manually 50 rows with values. I want it to be more simple and easier.
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Jan 26, 2015
i want to be able to create an On Click Event when pushing a command button that will run an Update query to update a record and after it has been updated that specific record will pop up on a Form and be displayed. i know a different way is to run the Update query and then have it displayed in a Select query but i want it to be displayed on a Form instead. is it possible?
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Jun 22, 2005
How do I create a new record (in the table to which the form is bound) automatically if, when the form opens, there is no record in the table that meets the criteria in the form filter?
Thanks!
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Nov 14, 2005
i've created a database for city permits to be issued (which works perfectly thanx to alll your help), but now i need to be able to print out 1 permit at a time when it is issued (immediately after the data has been entered into the forms). i have 3 tables & 3 forms: contractors/owners, permtOrders (which has tabs for the different types of permits), and permitOrderDetails - each form has a button to open the next. now i need to be able to print an actual permit (like the carbon copy, landscape kind that usually tears out of a book). once the user enters the information into the forms, i need a little bit of that info from each form to be carried onto the actual printable permit. i've tried to create a query w/data from the 3 tables, but it isn't returning any results. the relationships between the tables were crreated w/the wizard & i've tried created the query a couple of different ways. help :confused:
also (i know...i'm dumb), if someone could tell me how to take a snapshot of my query it would help w/my explanation of this problem. i only know how to do this w/a report.
thanx in advance :)
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Aug 27, 2014
I want to create a simple database so that I can enter childrens names and then add dates to these that they will be attending our Breakfast Club. Out of this I want to be able to create a daily register of children.
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Mar 11, 2008
I have the following code on a combo box in a form that creates a new record in the table Products if it doesn't already exist:
Code:Private Sub comProduct_NotInList(NewData As String, Response As Integer) Dim strSQL As String 'Exit this sub if the combo box is cleared If NewData = "" Then Exit Sub strSQL = "Insert Into Products ([Product]) " & _"values ('" & NewData & "');" CurrentDb.Execute strSQL, dbFailOnError Response = acDataErrAdded End Sub
It creates a new record and inputs the appropriate value into the Product field, however then it goes to the next record and when I try to edit other fields, it does so on a new record.
So, for example, I wanted to set the Product field to ProductA and the Brand field to BrandB and the Size field to 200, it produces two separate records like this (code box used for formatting):
Code:Product | Brand | Size |ProductA BrandB 200
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Mar 16, 2005
I have uploaded an example of my database
As you can see there are two tables and two forms.
What i want is for a user to view or enter data for a record on the first form.
And then when they are done they click the button to open up form2.
What i want to happen is for the company name/id from the record in form1 to be searched for when form2 opens and to display only the data for that record when opened. If no data exists for that record in form2/table2 then for it too create a record for that company when form2 is opened from form1
hope this makes sense and you can help
Please note this is just an example so if there is wrong naming conventions and such please ignore if there is as i just wanted to display quickly what i want to acheive
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Apr 9, 2006
When I click the new record command button which I created I get a new record, but the form has a subform and this starts with no records. How can I program this button to not only create a new record and the form to which it relates, but also to create a new record on the subform contained within it as well??
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Sep 2, 2013
I am trying to create a simple audit trail (which I got directions online) in my Database (and have posted a copy here) but am getting an error on the second form (and this will be a subform eventually) -The Audit Trail instructions say to put four fields in my table which feeds the form - CreateBy=Text, CreateDate=Date/Time and default to =now(), ModBy=text, and ModDate=Date/Time.
Then to add code to the Current and BeforeUpdate events on the form as you will see in my forms attached. I created a test database with very little data (called AuditTrackingTest2DBLp-attached). I created the first table (tblCustomers) and then created the form (FormCustomerInput) and then I added code to this form on the Current and BeforeUpdate as I was instructed in my notes and it recorded my changes perfectly in the tblCustomers.
I then created a new table called tblCustomerOrders and then a form (FormCustomerSubOrders) based on this table and added the same code to this form and it is giving me an error message in the code Compile Error: Variable not defined.
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Nov 4, 2013
I have a simple spreadsheet:
Ref# Rev
97 b
98 c
99 c
99 e
100 c
100 b
101 a
102 b
I need to create a simple report but remove the duplicates (ex. Ref# 99,100). I need to delete the older Rev's (Ex Ref# 99 Rev C, Ref# 100 Rev B).Is this done throughRecordsets? will an SQL query do the trick?
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Jan 28, 2005
I seem to need some help!
I have a table with customer information in it ie: name, vehicle, (Key=Id number)...
it is the master link to the repair table ie: mileage, (Key=ROnumber), and repair data..
these two work together beautifull
now I need to add another table, a check sheet for checking over a vehicle.
I create the table and the form however I cannot open a new form with the ROnumber from the second already open form into the newly open form.
(the second form is based on a Query, and I have tried changing it to a SQL statement both with no luck)
is there an example of what I need to be doing to link the ROnumber to the ROnumber in the new form, or create the ROnumber so it will add the data in the linked table?
I need this to open using a button on the open repair form
David
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May 7, 2014
What I need to do is press a button on a form. When the button is pressed, I want to create a new record in a table not already open and populate some fields with data from the form I am looking at. Then call up a new form with the record I just created on it.
Basically it is a work-order entry issue, the user scrolls through to find the correct piece of equipment when they do they click on "Create work-order" a work order is created and populated and the user can then fine tune the new work-order as required.
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Apr 18, 2013
I am creating a database for a local mechanical garage, most of it is setup but i have an issue creating invoices, I need to create a button on a form which will create an invoice per record. Trouble I am having is if i have 1 record it will show just 1, but when i add multiple records they all show on 1 invoice sheet. It doesn't separate records, i but instead it adds the extra records before the page footer :/ causing 1 footer for many records. How to finish the functionality of this DB, i can certainly finish the design side. Everything in this DB is set accordingly, just the invoice system to do i believe, could some1 have a look and let me know? i have tried to upload it here but cant so its on this link [URL] ....
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Jul 22, 2012
I'm creating a simple database to document our supplier's contact information, addresses etc. However, when I create a combo box on the form and try to enter a record not on the list it gives the message "The Text You Entered Isn't an Item in the List".
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Jul 7, 2014
This is what the search box must do:
- Searches 3 fields (StudentID, FirstName, LastName) and jumps to the relevant record.
The closer to the search box in the navigation bar below, the better, so this is what I would really like too.
- A repeat click would take me to the next result/record (if any) with the same criteria
- Instant search as soon as I start typing
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Nov 17, 2014
I currently have a pharmaceutical lot database set up in the following format:
MFGData (table w/Manufacturing Info)
QAData (table w/ Quality Assurance Info)
QCData (table w/ Quality Control Info)
PASData (table w/ Process & Analytical Science Info)
SCData (table w/ Supply Chain Info)
[Code] ....
Each table has a corresponding form for data entry in each area. The tables were subdivided in this way in order to limit each department's ability to edit the data of other departments. The only field common to each table is the drug lot number, or "Lot #" (which is the primary key of each table).
I wanted to make it so that when Manufacturing enters a new lot number on frmMFGData, it automatically creates that lot number in the other 4 tables. This process mirrors our actual real world business process, where drugs are manufactured and assigned new lot numbers by our manufacturing team, and then other departments simply reference those numbers when doing their part.
To accomplish this, I went ahead and set up 1 to 1 relationships between the various tables using their "Lot #" fields, establishing referential integrity and enabling cascading updates. However, when I attempted to enter a new lot number into frmMFGData (the manufacturing form), it didn't seem to appear in any of the other tables. If I edit an existing lot number and change it to something else, the change does carry over to the other tables, so I know that the cascading updates are working in some capacity.
If cascading updates cannot "cascade" new records, then is there any other way to accomplish this?
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Apr 8, 2014
In Access I have created a button to print a preview prior to printing document it is entitle "NoVeteranMain" which works fine. Except I want it to save my document prior to printing preview how would I do it. If not after I edit it I have to re-save it prior to hitting button which generates print preview.
This is code that is generate upon click
Private Sub NoVet_Click()
DoCmd.OpenReport "NoVeteranMain", acViewPreview, , "ClientID = " & Me.ClientID
End Sub
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Aug 22, 2013
I have a table called tblCompanies. When a company acquires another company, I need a method by which the acquired company's CompanyID (PK) can be updated to the new company's CompanyID (PK). I also need to be able to update all related CompanyIDs (FKs) to the new value in related tables.
In cases in which the new company does not have an existing record, there is no problem: the company name simply gets changed to the new company and the existing CompanyID is maintained. I then use an audit table and Track Changes function to keep track of the company name data and a union query to keep the old names in the selection lists.
The problem is when both companies already have existing records in the table.
So, let's say I have records for Company A and Company B. Company A merges with Company B and Company B is now the main record. What is the best, simplest and easiest way to update the CompanyID (PK) from A to B and change the CompanyID (FK) to the new value in all related tables?
I am envisioning a pop-up form that directs the user to select the new company and then an update query happens behind the scenes... but exactly how does the criteria for the update query get selected and how do all the related tables get updated? My vba skills are pretty basic, will I need extensive coding to do something like this?
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