I've created a form that has a text field that concatenates values using:
=![PREVOWN] & ![PARKNAME] & ![TRNSNUM]
I know concatenation is a big no-no with normal forms, however, the agency I work for, wants to use this concatenated value as their unique identifier. Using a query alone is not feasible as the database was set up to use this value as the primary key, so we need to include the value.
I am having two problems:
The first is that the field [TRNSNUM], is an incremental autonumber field. The values in this field need to start at 10,000 so I used a Format of "10"000.
This works great in the [TRNSNUM] field itself, but in the concatenated field, I am not seeing the first two digits, so my values for the last third of the concatenation are showing up 123, 124, ... instead of 10123, 10124. Any help on this issue? Also, is this just assigning the two digit field of 10 before my numbers? If so, I need a better way to do this, as my values will reach up to 11,000 and so on.
The next issue, and the larger problem is that my concatenated text field is not being input when I click on my forms, "submit" control button. I used the command button wizard to create this button. I selected "Record Operations" and then "Save record." It seems to save all of my other text field, except the concatenated field. This is a problem, since the value is supposed to be my primary key, so if I cannot obtain the value from my form, I cannot add more records, as the primary key cannot be null.
Any ideas would be of great help, I am a very beginning user, with very little knowledge of SQL or VB, so I am slogging my way through.
Thanks.
I am new to databases,, in fact I've never created one before,, However I started learning today , for this project,, I'm going to be learning on my own, but if someone feels kind they can give me the basics on how (the following) database would be created.
Fields
Box # (Number)
CBS Code (number)
Shackle Code (Number)
Agent Name
Property Street
Date Out
Date In
Where I can put in a Box # and it will fill in the other information for that box, showing if its currently out (aka no check in date with most current record),
If its not I can input Agent name, property, and Date out (then it will be checked out)? or some way to accomplish this.
Info can also be looked up by Agent name with autofill for the rest of the fields?,
Or Property with autofill
If searched by box Num, I want all previous agents used (check in and check out value) as well as current
If search by Agent, I want all box information from past, check in, and check in/out. with the rest of the records,,
I know this is possible,, And I'll figure it out,, But help speeding my learning would be appriciated
I have spent the last couple of hours looking through the forums but have managed to get myself really confused. Lots of questions, sorry - if anyone can point me in the right direction with one or two of them, I would be hugely grateful!
I have a database in a shared folder on the network at work. It is due to start being used by users other than myself in future weeks, and I see here that it's sensible to split things into a FE and a BE.
1. My initial problem is that I have a nagging memory of being told that we're not supposed to save anything on the individual computers hard drives. Can a split leave both the BE and the various copies of the FE on the shared drive, or does this negate the reasons for splitting in the first place?
2. Additionally, with little space left on the shared drive itself, it's possible we'll not have the room to put 10+ copies of the FE on it anyway. If I just split the database into the BE and ONE copy of the FE which everyone accesses, will the BE at least be made more secure by the split, even if the FE is still vulnerable, and performance isn't improved?
3. If no sort of split is possible, are there any alternatives to splitting?
Lastly, some questions for if we ARE able to split and put the FE on each computer:
(I would be keeping the BE and the "master" version of the FE on the shared drive. All tables in the BE and queries, reports and forms for the "user interface" in the FE. Hopefully this is roughly what I'm supposed to do).
4. With a split database, what happens with compacting? Presumably the BE of the database can be compacted as normal, but what happens with all the versions of the FE? Does each user have to be responsible for compacting them individually? Does an FE even need compacting if the design is unchanged?
5. Does splitting affect what happens if two people either open or amend a record at the same time, or is that still just governed by the record locks setting in Tools (which would need to be set before splitting presumably)?
6. If the design of the FE changes (but none of the underlying tables, queries etc. are touched), do I just give each user a copy of the new version, or does something more complicated have to happen (ie. does the whole splitting process have to take place again)? What about if new tables are added to the BE, or if existing tables / queries are amended? Can I just issue amended versions of the FE that interacts with the new tables as needed?
7. I have drop down lists and combo boxs in the forms in the FE that use tables to populate them. Will it cause problems that these tables are in the BE - such as impractical amounts of time before combo boxs show their options? (The table has to be in the BE (I think?) because the user updates the content of these tables / combo boxs through one of the other forms in the FE)
Many, many, many thanks if anyone can help me out with any of these.
hi everyone, as a network engineer, it administrator, etc etc people expect to know absolutely everything about pc's. so here i am.....
a company whose network i look after are using excel spreadsheets on a weekly basis to take orders, wages, running costs etc from their remote sites (currently about 20 sites) the spreadsheets are accessed via terminal services and are moved via a script at the end of the week so the remote site doesn't have access to the old records and replaced by a new sheet. so lots of spreadsheets floating about. you can imagine how hard it is to pull past records & compare etc.
now, i'm new to databases and have order a book to gen up on the subject. the sites should only be able to edit the last 7 days of records but be able to see the last years. i can see how a query and subforms can achieve this etc.
each site shouldn't be able to see the other site's records and the head office should be able to run reports etc on each site or as a whole.
i can narrow the time down that everybody is accessing the data. the sites may grow to 50+ but the head office is unlikely to have more than 5 people access the dabase at the same time.
my question is..... (access 2007.... can't see any user security)..... am i better to do an individual database (all exactly the same apart from name, titles etc) for each site that sits in their individual folders via terminal services? then let the head office access each seperate database via linked tables? my thinking for the above way was security (they can't see each other) and resilience (1 database gets corrupted, the others are still workable) and speed (only a few users accessing each database) the downsides are obviously the amount of files although this is nothing compared to the excel files at the moment. any ideas or help would be appreciated. thanks louis
how to do anything with it outside of tables and queries. I have been tasked with creating a form to do fairly basic things. Via tutorials I have managed to use the Expression Builder to do virtually everything I need except one thing.
I need to pull a value from row 2 in a specific column from a subform and subtract it from row 1 in the same column and subform leaving behind a + or - number for the user. Similarly, I need to do the same but subtracting the LAST ROW from row 1. If there is only one row at the time the operation is being performed, a value of No Data needs to be returned instead of a number.
I work for a charity in the Pacific. I am trying to develop a very basic patient electronic health record for a new hospital, to be used until we get a more comprehensive patient management system in place.
I have set up basic tables, forms, and a welcome screen.
The idea is that the doctor or nurse will start at the welcome screen. From there, they can either enter a new patient, or add a new patient encounter.
There are four types of patient encounters: assessment, treatment/surgery, refraction, and follow-up. I have made tables and forms for these encounters.
My issue is finding an easy way for the doctor or nurse to quickly and easily make sure that the encounter form they are filling relates to the appropriate patient. I already have a patient form, and patient ID field across the tables. But I would like to be able to add a 'search for patient' button on each of the encounter forms (or any other relatively easy method) to make sure everything lines up.
I'm trying to build up a database for Multiple choice questions quiz in MS access 2010.My requirement are as follows
My quiz consist of 15 questions. Each questions carry some weightage. Suppose a question carries a weightage of 5 and there are two correct options like A & C. If user selects option A then he gets half marks.Multiple users can access the test at the same time.
1) There are some databases here at work that I can open in BOTH A97 and A2K. I thought A2K won't open in A97, and before you can open an A97 in A2K, you have to convert? At least that's been my experience thus far. Any idea what is happening and how I can determine which version these databases are currently in?
2) With those same databases...assuming some were A97, the option to Convert them under Database Utilities is greyed out. Is this most likely a rights issue? Could it be anything else?
Recently I created a database using MS Access for the company and I am the Admin for it. The database is in the share folder and many employees are using it but if I want to take backup or modify any thing a message is appearing saying that one user open the database.
Is there any method to know which user is opening the database and in which PC (workstation) it is open. --------------------------------------
Is there any way of adding export fuction to the toolbar using modules or macro
Please can you guys give me some basic help, im pulling my hair out over this one!
Attached is a test database which im writing at work, what I would like to happen is that when a new machine ID is selected from the drop down box (combo box) all the relevant fields update with all the information in them.
Please could somebody download my test database have a quick look, see if they can sort it for me then upload it back and explain how they did it.
Is it possible to have a table of 10 random questions and an inital form created with those questions in the form of checkboxes. When you chose random questions from that pool of questions a new brand form and table have the option to be created.
Basically, I have many external databases to research and some of the questions are the same in each database. Each database must be saved as individual tables and forms.
I have few questions so please bare with me 1- i want the text box to change automatically according to date so i tried this: if date>text14.text then text30.text=sea else text30.text=port but nothing happens 2-i made a form but not all the data rows in the table are in the form(there`s still some rows) so if i delete a data that are in the form how i can automatically delete the data that are in the other row ?
3-this may sound stupid..but is there a way to stop the access logo from apearing when loading the database?and how to make access directly open a specified form?
I am designing a database and have a couple of questions.
I have designed a form that I have opening at startup. How do I force this to maximize on opening?
I have set up a report based on a query. It works fine. The query requires a parameter to be entered when it is run. The parameter comes from a list (of teachers in my school). How do I set up the query so that the 'Enter Parameter' dialog box provides a drop down list of teachers from which the user selects their name?
I am new to Access and have just designed a new database and was wondering if anyone could help with a few questions.
1/ I am setting up a Macro to send an e-mail on the change of a form. When the e-mail is generated by Access I get a message from Outlook stating that "A program is trying to automatically send e-mail..." and asks you to confirm that it is ok to go. Is there any way to bypass this check or alternatively send the e-mail from a specific e-mail address rather than the database user.
2/ I have changed the background colours on a number of my forms but the Record Selector's and Scroll Bar stay the standard Access Grey. Is there anyway to change these?
3/ I have used the User Security Wizard to setup users, groups and access but I can't seem to see a way to limit the number of simulateous logins a person can have i.e. I can log in more than once with the same user when I only want to be able to login once. Any ideas?
I am trying to create a database for our organization that will keep track of our "Gift Fund". I have a table with all of our personnel that includes all of their basic info with a customer ID field as the PK. I then have a table that is for all of the transactions. Deposits, withdrawls, description, date, customer ID to relate the two tables and transaction ID as the PK.
So we have a table with our personnel and a table to record transactions. Transactions occur anytime we put money in or take money out as well as when one of our personnel becomes a member of this fund by paying their "dues".
I have created a form to update our personnel table. It works fine. I also have a form to enter basic transactions. It also works fine. My problem lies where I try to make a form that will add a member to this fund (which in the personnel table is a yes/no checkbox) at the same time entering this as a transaction. Ideally the form would have the user pick personnel from a drop down list, click the yes/no checkbox making them a member and then entering their "dues" as a transaction.
Ultimately I would like to be able present this info in several dif reports showing all the silly statistics that boss' love to see.
Any help would be appreciated and if I have left out any key info, let me knw and I will be more specific.
Hey guys, I'm just doing this database and have suddenly realised I dont know as much about MS Access as I thought!
Q.1 - I need to run a query that displays the top 5 records in a table, how would I go about doing this?
Q.2 - In my tables, I have of numerical data like the following... http://img276.imageshack.us/img276/2695/11ch1.png is it possible to make a Totals column which automatcily adds up the data in the Fraud, Competition, Loss of data, etc rows? (similar to MS Excel if possible)
Say your got a database that has many users & in which quite alot of information is added to it on a regular basis. Basically its getting slower, what could be the problems & how could you fix it???
Having read many posts here regarding normalization, table designs with a view to avoiding duplication of data, avoiding storing of calculated contols into a field in a table (duplication as well as danger of keeping data updated, etc) - I would like to clarify something...
I've designed 2 databases, one sticking to the rules and one breaking them...
I hear the 'don't store' - calculate on demand principle - and this works well in the case of closing a new record where you 'store' a value by passing a subtotal from a subform to a field in the main form. All that passing of values works but there are time delays. Look at the time delay of summing a range of values in a form footer...bout half a second in general...So in this case, storing values fails...(incidentally is there an 'event' for this time delay a calculated control takes to show it's value in a form? - OnErrorCausedByDelayOfCalculatedControlToDisplayIt 'sValue?? Oops ignore the apostrophe ;-).....).
On the other hand you may want to work through many thousands of records, summarising all your data into reports, charts, etc...It just seems that if you stored each records 'total' (say an invoice total) it would be quicker for to work through thousands of 'ready stored numbers' rather than thousands of 'calculations to get those numbers'...or maybe I'm missing something!?
Sorry for all the fuss, but I'm self taught and I wish I wasn't LOL. I shoulda definitely done college instead of getting hooked on databases in my 30's)
And I'm also sorry if this question has been asked before, even under different wording...
A family is to enter basic income and expenses data comprising of date, description, catagory and price. The family don't work on a budget that is lost at the end of the month if it is not used, but rather it accumulates in each allocated catagory. example: Money not spent on a 'holiday' this month will build up each month in the 'holiday' catagory until it is spent.
They need to enter data. Query, add, modify, and delete records. Also, to print simple reports.
1. Is this a big project for a novice? 2. What exactly is required to be done? i.e What do you suggest I need? 3. Would it be better to buy SimplyAccounting Basic if it did the job?
Hi all, I built a system in access for my a level IT course a few years back but haven't had need to use access since. just been asked to build simple system at work and i'm forgetting some really simple things. trouble is i think i'm overcomplicating the terms and can't find anything in the help file!
basically the system is to keep track of how many hours various people have worked on various jobs.
I've got 3 tables:
Jobs - job id, location etc etc Staff - staff id, name etc link - job id, staff id and hours worked.
the job and staff tables have the id as the primary key, and i've set the relationship to link them to the corresponding field in the link table. which is all fine if i remember rightly?!
now what i'm trying to do is set up a form for entring the hours worked etc into the link table. we use job id numbers all the time so i have that as a drop down box. what i want is to have a drop down for employee names, which will insert the employee id into the link table- basically so we can work with names rather than numbers. for the life of me i can't remember how to do it. i know is really simple but i can't find a way to express what i want to do to search for it in the help or online!
if anybody can refresh my memory it would be much appreciated!
First...I have a table called company rates which will be used to calculate time and materials. In the material field, I need to enter .10 for 10 percent. When I enter .10 the field changes back to zero. I have it set to long interger. Is this wrong?
Also, I am working on the form that will calculate all of this. I have a field that needs to look in a flex price field. If there is a number in the flex price than that is the labor, if not, it needs to multiply the estimated time (Text43) times the quantity, times the CurrentLaborRate contained in the CompanyRates subform. I can't seem to get it right...
Allrighty, some questions about replication. I have gotten the Replication Manager from the helpful IT folks here, have made the database, and it works well to synchronise between different files locally on this computer. However, ideally the other people in the department would be able to carry replicas around on their laptops, while ideally the design master and overall database tidying should sit on mine. The setup is typical intranet here - computers are invisible to one another directly, and so are their virtual My Documents drives, while shared network folders are visible to all.
Questions;
1. Since I can't see any of the other laptop drives, and the database would have to be accessible offline, I assume indirect synchronisation is the only choice, correct?
2. Does the Replication Manager need to be installed on each of the laptops that will use the database offline?
3. If yes, what's the process? Do I install RM on each laptop, then use the Create Replica function to create one locally on each? No hidden pitfalls here?
4. If yes, is it sufficient to keep RM shut all the time unless specifically wanting to synchronise? Would happen at least once a week.
5. If Replication Manager doesn't need to be installed on other laptops, how do I move replicas there? I tried moving one through copy/paste, but that broke the link to the Replication Manager.
6. (Optionally - I've seen some references to 'replica farms' - what is that?)
Very much appreciated if anyone is able to answer..
I am trying to build a db for the office I work at. And I have a few questions about how I should design it.
1. My vendor number should be an autonumber, but it has a relationship to the vendor name on a report. I cant create a relationship btwn text and autonumber.
2. Right now I have 3 main tables. Vendor, builder, and job. All of this is for the marketing aspect of the business. But I want to include other aspects, like collections and payroll. Should I add columns to the jobs table, or create a new table? For example, on the jobs table, I already have job info like details on the job and who referred it to us. Should I add invoiced amount, amount collected, etc., or create a table called collections to store all of this info? Im really confused about this.
Hi I'm new to the forum, and i have a question (don't we all)
I need the following, i tried some turorials but couldn't find it.. I'm creating a form, that has 2 fields that I want to relate,
let me explain a little: the database if for a Church I work for. The church has 3 sites (3 different buildings in 3 different parts of the city) Each site has it's own schedule of day and time. I need to create a field that asks for the site, and depending on the site that is selected, it should display in another drop down menu the possible days and time of only that site. I have no idea how to do this. I have created a table with the sites, days and time How do i make one field depend on the other.
The other question is regarding a field that I want to add for the Cities of States. I want the field to remember the new ones, and add them to a drop down menu, so that if it is there it can be selected without not having to write it again, and if it isn't there yet, it can be written and then it would be added to the list....
thanks I want to thank you in advance. hope i can be of help soon enough:cool:
I've run into a problem with my db :( When I'm trying to create users for it, apparently Access won't accept them when they try to log in from different computers.
Is it a general problem with Access, or is it just me who's a noob with this?
