Splitting A Table For Security

Jun 19, 2006

I'm on a project to build a database for the stores in our area. Things like managers, banks, and partners obviously should be in seperate tables. Most of the information though, seems to belong directly in a table of stores. Basically each record is a store and there will be very many attributes per record (about 30+). Some attributes only relate to certain departments and only someone from that department should see that info. If I broke up the big table into smaller tables it would be the same information but every table would have to have the store number to link it all back together. From a design standpoint this is bad because the store number is redundant.

So my question is, is it a good idea to split up the table for security purposes?

My main concern is security, I can take a hit on performance or storage.

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Security + Splitting

Mar 16, 2006

Hi everybody,
I have been spending the last few days trying to find a way through the "access security Maze" which I believe I have just done. I have been following the "Ms Access Security Faq to the letter" and just now, I can open the database via a desktop shortcut including a custom workgroup address and I think everything is working fine. Now, I am trying to organise the next step which is splitting the application.

GHudson stated:
I find it easier to start out with one database that has everything in it
[including the security]. Then I copy the db. Rename them so that one is the
front end, one is the back end. The security will still be in both since they are
exact copies. Then remove the shared tables from the front end, remove
everything else from the back end [except the tables that will be shared].
Then relink the shared tables from the front end to the back end.

Using custom shortcuts will make it easier for the users to open the front
end with the correct workgroup. You can customize the shortcuts target
field with all the required file and workgroup info.

I Understand prtty well what's being said but am getting a bit confused of where and how the different part of the application should be organised on the network:

*The back end file should be on the network drive(drive F)
-That's fine...

*The front end should be distributed only on the station using the application:

1) Does that mean that I could place the FE on the F drive for a short
while and ask the different user to copy the application and past it on their own drive and then delete the FE of the share drive.

2) I will have to use the custom shortcut with the specific work group on each station. Should they all have the same shortcut which would mean that there is only one FE on the F drive and not make much sense or Should the shortcut link to the FE application save on their drive which doesn't make much sense either because they could open the DataBase without the shortcut with their own "default" Workgroup and wouldn't be secure anymore.

I apologize for my confusion and have probably missed a basic step in my reasonning but if anybody could redirect me in the right direction, I would really be gratefull.

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Oct 26, 2011

Is it possible to do this through vba. If security is setup for all the tables and a user goes in and creates a new table, can that table have security applied to it using code?

So maybe the creator of the table has read/write privileges but everyone else only has read only.

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Sep 7, 2006

Hi, i have a table that has contact information in.

It has contact name, number etc and company.

Quite alot have the same company. I was hoping to split the table into two, a company and contact table which are linked. I've been thinking about this and not too sure how to go about it.

Anyone have any ideas?

Matt

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Oct 11, 2006

hi!

i got a table containing info of 2 different products. and now i would like to split it so that each table only for 1 product.

but there is query based on the original table, the question is after splitting, and updating the query, the form doesn't work properly any longer...

a bigger problem is the form created based on that query has loads of vb code doing quotation, so it is costly to remake it...

thanks in advance

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Oct 11, 2006

I have one table with the following fieldsName, Address1, Address2, Postcodewhen data has been imported from Excel I have found error in the data entryie the excel spreadsheet contain Name, but the address has been entered into the Address1 field now I need to split into Address1 and Address 2. Please Help:confused:. I am beginner to access have never used VBA only some queries. So sorry but I will need to know exactly how to do it. Thanks so very much for your help. Sometimes a comma seperates the address but sometimes just a space

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Apr 5, 2012

I am working on a project that requires to calculate interest on the amount. There are 2 tables, 1 with Interest rate for a product for different and periods and another is product table with amounts in different period.

Table 1 (Rates table)

Product From To Rate
1111 1/1/2012 1/20/2012 .75
1111 1/20/2012 1/28/2012 .50
1111 1/28/2012 4/6/2012 .40

Table 2 (Product table)
Product From To Amount
1111 1/1/2012 1/17/2012 10000
1111 1/17/2012 1/24/2012 15000
1111 1/24/2012 2/25/2012 20000

What i need to do is to calculate interset based on the above 2 table and insert into another table (Interest). However, the problem is with identifying correct rates for the periods in Table 2.

Eg.

for period 1/1 to 1/17: applicable rate would be .75

for period 1/17 to 1/24: From 1/17 to 1/20 the rate would be .75 and from 1/20 to 1/24 it would be .50

this is what i want to achieve, basically to split the period between 1/17 to 1/24 into 2 so that appropriate rate can be applied.

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Mar 17, 2005

Hi,

To avoid the mind-numbing tedium of have to use make-table queries loads of times, is there a quick (probably VBA-related) way to split a large Access table, of about 350000 records, down into 93 smaller tables, based on a key code field that identifies each group of records e.g. GBW102, GBE999, etc?

Any help much appreciated.

thanks,

Alex

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Jan 14, 2008

okay, last question. I promise. You all have been so helpful, though...

I have been given the assignment of splitting down a table into two more tables(three in total). My question is this: Could I use the Table analyzer? If so, what are the shortcomings? I would like to have the other tables referenced by the key of the original table instead of a lookup field, whioch I'm not sure if I can do in the analyzer. What attracts me to the analyzer is that it would make the needed queries to join the new tables. If I don't use the analyzer, would I use a make table query to accomplish it? If so, would I have to change every existing query in the database that used that old table?

I know it's a lot, but any help in pointing me in the right direction would be much appreciated

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Mar 26, 2007

I've read and gone though quite a few of the scrips and examples for creating logins and security and i'm getting to the stage when i need to have good understanding of the different methods.

Some of the examples whilst create a user login do not really allow for security within the database whilst the build in security wizard would appear to offer that functionality.

I am thinking that I will use the Workgroup file and that method. My question is am i able to utilise the fact that if a person 'AdamA' logs onto the database which is built into the workgroup security file. am I then able to take 'AdamA' to populate a table which records actions by a user? (I can't seem to find any thread or book reference to doing this)

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Nov 24, 2005

Hi,

Not sure what section this should go in but it vaguley relates to access and VBA so it's in here.

After a complete nightmare trying to do some decent graphs in ASP i decided to try using excel linked to my Access DB.

I've set up my pivot tables in Excel to link to the Db on the webserver. The user can open the workbook from the website and view the reports and graphs.

The problem is the database contains sensitive data for more than one organisation.

I have a workbook for each organisation selected dynamically when the user logs in to the webpage.

I've set a parameters in the pivot table querys so that all querys will be filtered using the users organisation code.

Trouble is you can access the data source of the pivot table through the wizard and ammend the parameter to view other organisations data.

Is there a way of preventing the user from accessing this feature i.e locking the wizard?


Thanks

TS

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Jul 16, 2014

I'm trying to split a table up because I now realize it won't be able to do what I need in the future. It wasn't designed properly at the outset, and I'm trying to correct it now.

This is a database of pregnancies and deliveries.

The single table does not cater well for multiple pregnancies (twins, triplets, etc), and also I foresee problems when mothers come back in future for another delivery.

Therefore I am trying to separate data into 3 tables: Mother, Delivery and Baby.

This is because each mother can deliver more than once, and each delivery can have more than one baby.

I have set up a trial database, with just a few fields in each table to see if this works. An screenshot of the table relationships is attached.

The primary key of the Mother table is linked to the Delivery table, and ditto the primary key of the Delivery table and the Baby table.

I'm not sure how to migrate the data over, in terms of the primary keys of each table, because in the new tables, these should be an AutoNumber field, so that they are unique numbers.

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Nov 24, 2006

Hi,

I'm building a DB where I have multiple users. I would like to have all data in 1 table but only give access to records created by the individual user. Is this possible?

Alternatively, if each user has it's own table, how can I report on the sum of all tables.:confused:

Cheers,

Rene

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Nov 3, 2005

Getting ready to split a DB. No security really needed... Only the ability for multiple users needed. From what I have read here so far it seems best to use a MDE file on the front end and MDB file on the back end. One question is still not answered... I guess I will find out when I load the front ends on different stations.. BUT... I would like to know what to expect. I am assuming that each computer that I load the front end on I will have to go through and link the backend. Correct? I read a MS Knowledge base article about a form to do this... Is this only possible if you use the "developers edition" ??? Whats the common method for this task?
Thanks
Curtis

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Jan 3, 2006

I have created an application that uses all the 'normal' factors of an access app. My forms are triggered by events that initiate some vba code which executes and then does something. No big whoop, we are all doing this; but I am going freakin' insane keeping up with changes. The users are using this app in a "live" test enviroment and the changes/updates are coming in quicker than I can type. "This field is not right it should read like this"
Well I can't change it until everyone gets out - they don't like this answer:D

I jumped in before thinking a few versions ahead and did not split the database :eek: I have read a lot of posts here and other sites and I can tell that I need to split this app but am a bit hesitant. From what I can gather I would have a
Front-End - houses all my queries and forms
Back-End - houses all my tables

I have a few modules, where would they need to go so that I can work on them independent of what my users are doing?
I would give each user a copy of the FE or make it available via network drive; would I then keep a seperate copy of my FE to make changes? If yes, does this mean my modules would be in the FE?
Can I split the db now that it has been in live production? What are some common errors that I should look for prior to?
I tried to split the db one time before, but my drop down list box(s) on the forms would not work. They are controlled by a query, not any code. Error msg stated could not find xyz sorry I don't recall the exact error

I need the ability to change, work on and update at will AND NOT effect my users.

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Jul 14, 2005

Hello,

I have been reading a lot about splitting databases on this forum. I still have some questions.
1) Will the FE (Front End) still show the tables?
2) Will users still be able to edit the forms, reports, etc.?
3) Will my code be hidden
4) Will all the users have up to date data showing when they open the Database?
5) Can more than one person open and input data in the database at the same time?

I also want to make an MDE copy, do I split first or make the MDE and then split?

The whole point is the following: I want the people (maximum 10) that will be using this database to only be able to do enter and view data. They should be able to generate the reports but not create new reports. I only want ONE person to be able to edit the forms, code, and reports. How would I do this.

Your help is much appreciated

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Aug 11, 2005

I am trying to split my database but when i run the database splitter it comes up with the following error messages:

Subscript out of range

And

Invalid procedure call or arguement

Does anyone have any ideas what could be causing these or how to fix it?

Thanks

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Sep 10, 2005

Hi
How can I change the location of the back end part, at the moment the front end is looking for the back end at a different location

Cheers
Bikeboardsurf

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Oct 21, 2005

Hi,

I've split a database and the backend relationships are still intact but the front end they are not and it looks like this is causing a problem. Is this usual?

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Feb 28, 2006

I've currently got a date of birth field in my database, but would like to query on just the birth month.
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Any help would be much appreciated.

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