I am building a stock control database, which uses a barcode reader to input data into the fields.. (stored in a product table)
For a sale the item is scanned.. and the details are displayed. However is there any way which the same form can be used to have multiple text boxes with the same names..
So in essence I need to be able to view more than one sold item on one form.. is it possible to have rows of different transactions??
Hope that makes sense.. any assistance would be great!!
i've made an update query but its not exactly what i wanted is there a way to make the criteria equal a particular form field because i dont want the user to type in the stock ref in a parameter query.
also, how do i make it so no orders can be made on stock which has stock levels of 0 and have a message saying it is out of stock at the moment, i put >0 in the criteria underneath no in stock field in the update query
i hope i made it clear because im not sure how to explain it
When the user enters the quantity they require into the orders form I would like to deduct it from the quantityinstock field in the products table.
The above query does work if you add the following code to the beforeupdate event of the orders subform: If Me.NewRecord Then DoCmd.SetWarnings False DoCmd.openquery "qryupdateQuantityinStock" DoCmd. Setwarnings True End If
Although I wanted the query to run from a button (confirm order) on the order form so that the user decides when to deduct the stock.
I cannot put a button onto the orders subfrom where the query should run from and if I place the code on a button on the main orders form it only deducts one order (one product) and not all products on the order.
Can you help me find a way to run the query from a button?
I have read through the threads and found lots of information on stock control, although have not yet found anything similar to this problem. I understand that this is not the correct way to do stock control, although my database is for academic purposes and only requires a simple stock control system.
Any help would be greatly appreciated (sorry for the long post!). :)
Before you say anything, yes i have spent endless hours searching the forums for what im trying to find. The simple fact being that i can't find anything that fits my situation or i simply can't understand it.
Heres the problem -
I've been given the task, by a family member, to design and build a database. The database is for his carpet shop/warehouse. Being of such a business the warehouse always has stock coming in and going out. The manager can't keep track quikcly enough.
He therfore needs -
- A database of products in stock - A history of old stock and who it was sold to (which customer/invoice) - An easy, user freindly, way of entering stock as quickly as possible as it comes in - A form for orders, which, in the top half the customer information is entered and in the bottom half a products/stock search by the stock ID/number to find the products they are buying. Also a subtotal/total box. - The stock needs to be deducted from the stock/products list when it is bought and goes into a history database/table. - Reports based on Orders, with only relevant information, for customer invoices. - A stock search facility where all stock, present and past, can be searched to see what is most popular according to manafacturer, colour, quality etc.
It is not a shop/EPOS application that i am trying to create. Its simply a stock control system which, as a bi-product, produces invoices and reports etc. It goes without saying that, as staff members don;t have extensive computer knowledge, the whole database must very user freindly and simple and clear etc.
Now MY problem -
I can produce simple databases and can set up straight forward queries/reports etc. But the whole stock update thing really confuses me.
- i dont know what the set-up/design of the database should be - i dont know how to do the stock update thingy - i dont know how to create a search facility for products being purchased - i dont know how to move the stock from the stock table into a history table with the customer/invoice information - i dont know, qithout creating 10 different queries, how to make a stock search facility which the user can determine the criteria for searching - i dont know how to make the whole thing look simple and user friendly!
What im looing for guys is for anyone to point me in the right direction. i Might sound lazy just asking for people to help a bit but i have spent weeks trying different things out, using examples, reading books, EVERYTHING. It all seems complicated until someone explains it to me. I dont mind doing it all myself but i dont know where or how to start. Can anyone suggest a suitable design/set-up? Can anyone provide a sample/example i could look at that is very similar? Can anyone help in any ways what so ever. I thought i was fairly good with computers but this proves that when it comes to advanced access im just a noob. if anyone can help a guy in need what so ever please do.
you all sounded really helpfull in other posts and i hope you can do the same for me. please remeber im a bit of a novice so be gentle! Thanks in advance for any help that you can provide me with.
1 how the stock control will work? I found similar posts saying to calculate the items sold and compare them with items in stock. When there is restocking the items in stock field will be increased?
2 i want to store the total amount paid from a customer in each order. I searched the posts for this case and the answer always says you shouldn't store calculated values but calculate them each time. In my case the prices for a product might change and user wants to know the total amount received from a customer for different purposes i.e discount, promotion e.t.c
I have an existing stock control database that has evolved over the years from the "Inventory Control" sample supplied with A97.
We (until now) supplied spares from one manufacturer. The spares items list was provided to us in an excel sheet and easy to append to a Access table.
We now want to supply spares for two new manufactures who also supply spares list in an excel sheet.
The problem: All 3 manufactures excel sheets are very different in layout format of number etc. and approximately 30,000 lines in total.
The question(s):
> Do I spend ages messing around copy/paste into one "super excel sheet" then append to access or some how have 3 tables (one per manuf.) suppying to one form?
>Can access handle 30.000 records in one table? Maybe a silly Q. I presume very slow on search?
Im sorry for starting a new thread, Only I need a different topic name.
Thanks for the help Thomas, from the other thread, though my project has been blown completely out of proportion. I decided to start from scratch again today. Having no help from the teacher is a major factor because he knows only very basic database.
My initial idea for the project was to be able to set up a stock control system allowing 1 user, my Aunt to be able to order shoes, manage stock by checking orders against deliverys and updating the stock records. Also some form of allowing her to enter sales for particular shoes which would update the stock file.
I had the relationships set up so IDtype in tblStock connected to IDtype in tblOrder. I had the CompanyID in tblCompanyID connected to the companyID in tblStock and In tblOrder.
I then added some models of shoes into tblStock. I created a query adding tblStock, tblOrder and tblCompanyID. I dragged the whole tables into the query but because of the relationships, when viewing the query, there were no fields there. So upon deleting the relation between CompanyID in tblCompany and CompanyID in tblOrder, the data which I entered into tblStock appeared.
I then created a form based on this query with a combo box with its source set to tblStock allowing me to choose the models of shoes. I then put the other fields in as text boxes and made a confirm button. When the form was open, if I selected a shoe from the combo box the company information didnt appear in the fields. Once I had entered quantity, size and colour, I pressed the confirm button and this added that order into tblOrder, but no CompanyID.
This morning I realised the system should be set up including another table with a list of shoe models the user would be able to order because I had them selecting models which were in stock. I hadnt thought about this when designing the database.
I supposed what I am asking for is any general help into setting up this stock control system allowing it to do the functions that I require for my user.
I am a beginner with making databases, so am looking for a bit of advice so I can know where to start. What I'm trying to do is make a stock control database for our drugs dispensary as there are constantly drugs going in and out and they need to be able to keep track of where drugs have gone and what quantity levels they have.
I also have a 2D barcode scanner which scans and reads the drugs barcodes in the following format:
Product Code [Enter] Product Descripition [Enter] Batch Number [Enter] Expiry Date [Enter]
So I would have thought the best thing would be to have a form with these fields in so the user could scan a barcode in filling in these fields. and that would then input the drugs into stock (Obviously there would be a quantity field too)
But where Im getting stuck is how could I then produce a form much like the one above with a search button. So the user could blip in the barcode filling in the relavant fields and then search for that product based on the products batch number?
Hello, I have been learning how to use Ms Access in order to design my own Database, I have done quiet a bit but i found myself kind of stuck witth the following issue. My question is pretty simple (I think…) Please, can someone help me? :o
I need a field that update itself automatically for each record. For example, if I have 2 initial fields called [Stock balance] and [Quantity delivered]; I need to find a way to have the [Stock balance] updating itself just by entering a value for [Quantity delivered] where [Stock balance (actual record)] = [Stock balance (previous record)] – [Quantity delivered]
I could create a third field Called [Quantity left] with [Quantity left (actual record)] = [Stock balance (previous record)] and [Stock balance] = [Quantity left]-[Quantity delivered]
but it doesn’t seem right to create a third field that is equal to an other field just with one record difference.
Before you say anything, yes i have spent endless hours searching the forums for what im trying to find. The simple fact being that i can't find anything that fits my situation or i simply can't understand it.
Heres the problem -
I've been given the task, by a family member, to design and build a database. The database is for his carpet shop/warehouse. Being of such a business the warehouse always has stock coming in and going out. The manager can't keep track quikcly enough.
He therfore needs -
- A database of products in stock - A history of old stock and who it was sold to (which customer/invoice) - An easy, user freindly, way of entering stock as quickly as possible as it comes in - A form for orders, which, in the top half the customer information is entered and in the bottom half a products/stock search by the stock ID/number to find the products they are buying. Also a subtotal/total box. - The stock needs to be deducted from the stock/products list when it is bought and goes into a history database/table. - Reports based on Orders, with only relevant information, for customer invoices. - A stock search facility where all stock, present and past, can be searched to see what is most popular according to manafacturer, colour, quality etc.
It is not a shop/EPOS application that i am trying to create. Its simply a stock control system which, as a bi-product, produces invoices and reports etc. It goes without saying that, as staff members don;t have extensive computer knowledge, the whole database must very user freindly and simple and clear etc.
Now MY problem -
I can produce simple databases and can set up straight forward queries/reports etc. But the whole stock update thing really confuses me.
- i dont know what the set-up/design of the database should be - i dont know how to do the stock update thingy - i dont know how to create a search facility for products being purchased - i dont know how to move the stock from the stock table into a history table with the customer/invoice information - i dont know, qithout creating 10 different queries, how to make a stock search facility which the user can determine the criteria for searching - i dont know how to make the whole thing look simple and user friendly!
What im looing for guys is for anyone to point me in the right direction. i Might sound lazy just asking for people to help a bit but i have spent weeks trying different things out, using examples, reading books, EVERYTHING. It all seems complicated until someone explains it to me. I dont mind doing it all myself but i dont know where or how to start. Can anyone suggest a suitable design/set-up? Can anyone provide a sample/example i could look at that is very similar? Can anyone help in any ways what so ever. I thought i was fairly good with computers but this proves that when it comes to advanced access im just a noob. if anyone can help a guy in need what so ever please do.
you all sounded really helpfull in other posts and i hope you can do the same for me. please remeber im a bit of a novice so be gentle! Thanks in advance for any help that you can provide me with.
I have started making a stock control database, i have spent about a week on it, And i am struggling! There are obviously lots of different ways to actually build them efficiently. My problem is that i want to add stock and take stock out, changing the stock quantity and obviously keeping track of stock. I only want to ammend the stock quantity, in the stock table if the item is not a new item. The stock is added via a log sheet which could also have a new item. My head is beginning to hurt, but with a bit of help from you guys i might be able to crack it.
The Tables I have are:
tblStock
tblCategories
tblSuppliers
tblInventory transaction
tblStock_in
tblStock_Out
tblEmployees
Is this sufficient? Can i add stock and take stock out with one transaction table? Or would i need to add another table? I believe the code would be through a query but again am a little unsure as never done anything like this!
I am quite new to access and i can grasp things quite easily.
Basically i am make a stock control data base for a food company. I am making it so theres an order table and a stock table. Basically i want to know how to change the Quantity avalible in the stock table fom the orders table.
I dont know if i have explained that very well. But basically i have related the product name in the stock table to the product name in the order table. So i can add a number so that that the quantity of the product will change on the stock table.
If there are any easier ways of doing this rather than having 2 tables it would be useful
Ive tried all types of things and i cant get it to work. Any help would be very much appriceated.
First of all, please let me apologise as I am something of a novice when it comes to Access and the answer to this query will no doubt be 'obvious' to most of you!:o
I am trying to create a Stock Control database to track stock bought, sold and held. The product is mainly shoes. I am not sure of the best way to structure the tables. The fields required are: Item Code - this is a unique reference Item Description - this could be duplicated e.g. there could be two item codes relating to 'Summer sandals' Wholesale Price - this could be duplicated e.g. there could be two item codes at the same price Colour - Each item code will have a limited colour range Size - Each item code will have a limited colour range
Basically I want to create a 'Stock Purchased' form to enter the stock bought on any one purchase date. I wanted to do this in such a way that if the item code was selected from a combo box, the item description and wholesale price would be automatically populated, but the colour and size would be selected from a combo box (limited to the particular choices for the item code).
So, initially my question is: Do I need to create a record for every possible combination of shoe style, colour and size (this could result in hundreds of possible combinations), or is it possible to have a single list of colours and sizes and somehow link these to the item code?
I've been looking for an example of a Stock Control database but haven't seen one. No doubt I'm going about designing this database in completely the wrong way so any suggestions really would be appreciated.
I have to provide a Quote/Order/Invoice and stock control system very quickly for one of our satellite offices, and wondered if anyone knew of any "boilerplate" databases that have done all the grunt work, so that I can just edit reports and forms etc to get them up and running. We are happy to pay a (modest) fee for this service, but would expect to get full access to the design/code for later development and customisation if required.
I've tried Googling but get page after page of rubbish !! Any pointers would be gratefully recieved.
Hi guys,I'm new to Access except using it years back but much has changed from the 2000 version to the 2007 version - it's slowly coming back to me though, as it's mostly just an interface change. Although I'm highly experienced in SQL (mySQL) and database design / structure from being a Web Programmer.I'm wanting to store a stock amount for products. Using 3 tables, for products, orders and sales. Here's a real basic layout:productsprodID | productName | productStockordersorderID | supplier | prodID | quantityBoughtsalessaleID | customer | prodID | quantitySoldThe products table is just a list of the products. Sales is where I log what I sell to customers and the orders are what I buy from my suppliers.What I'm wishing to do is use the products table to store the stock of that item so as soon as I make a sale, that quantity for that prodID is subtracted instantly from the productStock and when I make an order it's instantly added.Is this possible, or is there a good way to do this?All help appreciated! :)Thanks,Nick.
I am trying without any success to build a small stock control database.
very simply put I am the main site and I have many other sites. each site has a unique code. I have 4 products only. I want to have the total stock that I hold in my site and as I send stock to other sites I want the number to decrease from my site and be added to the other specified site.
I have created a stock control system where i put stock that come in into a specific location i can put the same item over several locations depending of the size of the location or i can can put more than one product in a location .
The problem im having is when i do a order that say remove half of all the stock in it is split over more than one location i cant seem to get it to remove the stock from the location to show space available.
I am new to this database stuff and my work want me to produce a database which will not only keep stock on printers, scanners, monitors and base units we have in stock but want an allocation system as well.
Basically, a member of staff from a department will make a request for some items. These could be a monitor, 2 base units and a scanner for their location. I need a system which tells the user that the items or qty they want is in stock or not. I know I need to use an unbound box for this but dont know how.
Then I need a form which a IT techie can allocate a job too themseleves and take the item to them once this has been done they sign off the job.
I have a rough idea on what I want in each table but I am really losing time and i need some help or if anyone can do a quick one for me with forms etc I will be ever so grateful!
The tables look as follows:
Dept - DeptID, Name of Dept Staff - StaffID, Name, Postion at college Request - RequestID, Date, StaffID Stock - StockID, Item (monitor), make (CTX), Model (17" TFT), QTY, Status (dead, working, faulty) Request deatils - ? - Basically this is where the staff member will make their request for what they want. Allocation - This part needs to be given to a member of staff and they needs allocating out Techie - TechieID, Name, Postion Location - LocationID, Location (where the item is going to)
If anyone can help me please post otherwise please please send me an email to mini_beest@yahoo.co.uk
Query does not return all stock. In basic form the database has 3 tables. One is “stock” another is “stock in” and the third is “stock out”. I want to run a query using all three tables so that I can take stock out away from stock in. The problem is the column stock in (in the query result) only shows stock that has a value in stock out. If any stock items have not had stock go out the stock does not appear in the query result. I want stock in to show all items regardless if stock for that item has gone out. I think this can be done but I cannot figure it out. Sorry if I have not made myself clear. Please Help. Thank you Keith Hawes. :(
In basic form the database has 3 tables. One is “stock” another is “stock in” and the third is “stock out”.
I want to run a query using all three tables so that I can take stock out away from stock in. The problem is the column stock in (in the query result) only shows stock that has a value in stock out. If any stock items have not had stock go out the stock does not appear in the query result. I want stock in to show all items regardless if stock for that item has gone out.
I think this can be done but I cannot figure it out. Sorry if I have not made myself clear. Please Help. Thank you Keith Hawes.
Hy, I have this db where a user can purchase and item and total stock number needs to be updated.
I can calculate how many items are left but how to update the warehause table?
I can live without table updating, but if the same item is purchased multiple times my query return incorrect values as the number from which the formula subtracts is never changed.
I have a small stock control database built around a Northwind example. I am trying to build a query that displays items low on stock. On my products form I have: Min Order Level field (stored value) Units on Hand (calculated value from products subform (units received-units sold)).
Q1: Do I use a query to calculate/display this? Q2: How do I construct an expression to acheive this?
I have been working on a stock database for my company. It needs to hold stock data, Any adjustments in the storesperson may do (QtyIn or Out). And allow Customer PO's to be raised (just to show prices and quantites sold to customers)
I then want to create a query to work out the total stock.
At the moment i have two queries, one to Sum the adjustments and one to sum the PO's. (The stock is not removed from the Customer PO until invidual line is shipped)
I then need to combine both these queries to work out the total stock value.
There will always be a value in the Sum of Adjustments but not in the Customer PO. So when i run the query to =SumofAdjustments - SumofCustomerPO's, if there is no record in the SumOfCustomerPo's, no value will appear.
I'm creating a sales system that allows customers to place orders using a customer account. when a customer completes an order the number items in the order needs to be subtracted from the stock numbers of each of those items stored in the system.
What I have so far is zipped and attached,
The way my system works should be easy enough to understand, there are four linked tables that store information on customers, products and orders. What I'm really struggling to understand is how to take the values in the records in the Invoice-Product table and take them away from the stock numbers for the products in the products table. But only new orders should take away from the stock number when a new order is placed.
If possible I also need to be able to add stock numbers for example if a delivery comes in, and if it's similar enough could that also be done here?
When I calculate the values of the fields it pastes the values after each other.For example: if you have the values 1 and 2 (which should become 3) then the result is a value of 12.I've tried changing the function to SUM() but that didn't work.The reason I am using NZ() is due to the fact that some values have a NULL value in one or both of the fields and if NZ is not included it will not calculate anything.
