Access :: Stock/Inventory Control

Stock/Inventory Control - Help.

Jul 7, 2006

Hi guys,

Before you say anything, yes i have spent endless hours searching the forums for what im trying to find. The simple fact being that i can't find anything that fits my situation or i simply can't understand it.

Heres the problem -

I've been given the task, by a family member, to design and build a database. The database is for his carpet shop/warehouse. Being of such a business the warehouse always has stock coming in and going out. The manager can't keep track quikcly enough.

He therfore needs -

- A database of products in stock
- A history of old stock and who it was sold to (which customer/invoice)
- An easy, user freindly, way of entering stock as quickly as possible as it comes in
- A form for orders, which, in the top half the customer information is entered and in the bottom half a products/stock search by the stock ID/number to find the products they are buying. Also a subtotal/total box.
- The stock needs to be deducted from the stock/products list when it is bought and goes into a history database/table.
- Reports based on Orders, with only relevant information, for customer invoices.
- A stock search facility where all stock, present and past, can be searched to see what is most popular according to manafacturer, colour, quality etc.

It is not a shop/EPOS application that i am trying to create. Its simply a stock control system which, as a bi-product, produces invoices and reports etc. It goes without saying that, as staff members don;t have extensive computer knowledge, the whole database must very user freindly and simple and clear etc.

Now MY problem -

I can produce simple databases and can set up straight forward queries/reports etc. But the whole stock update thing really confuses me.

- i dont know what the set-up/design of the database should be
- i dont know how to do the stock update thingy
- i dont know how to create a search facility for products being purchased
- i dont know how to move the stock from the stock table into a history table with the customer/invoice information
- i dont know, qithout creating 10 different queries, how to make a stock search facility which the user can determine the criteria for searching
- i dont know how to make the whole thing look simple and user friendly!

What im looing for guys is for anyone to point me in the right direction. i Might sound lazy just asking for people to help a bit but i have spent weeks trying different things out, using examples, reading books, EVERYTHING. It all seems complicated until someone explains it to me. I dont mind doing it all myself but i dont know where or how to start. Can anyone suggest a suitable design/set-up? Can anyone provide a sample/example i could look at that is very similar? Can anyone help in any ways what so ever. I thought i was fairly good with computers but this proves that when it comes to advanced access im just a noob. if anyone can help a guy in need what so ever please do.

you all sounded really helpfull in other posts and i hope you can do the same for me. please remeber im a bit of a novice so be gentle! Thanks in advance for any help that you can provide me with.

All the best, James :)

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Modules & VBA :: How To Make Daily Stock Inventory

Jan 5, 2014

I have an inventory app, how to make daily opening stock /closing stock.I want the system done automatically,that is as users exit,closing stocks & next day opening stocks as users log in.Then daily stock reports can be generated.

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General :: Changing Stock Levels For Inventory Database?

Feb 7, 2015

Im building an inventory database for my company and have the tables, relationships, forms and query's built but im struggling to figure out a way to make all the quantities move around when I have a purchase order or sales order that either adds to removes from inventory.

My database is fairly simple as all I need to do is track what is coming and going and what is the current levels of inventory. I have for instance a product table that has all the information on what products I have and what their part numbers, item number (primary key), description and so forth, separate customer tables and supplier tables, as well as an inventory table setup similar to the northwinds database. I used queries to combine my purchase order and purchase order detail tables and to combine the sales order and sales order detail tables to make sales orders and purchase orders through their respected forms and all is good in that sense but it doesn't move the inventory numbers just lists what is in each purchase Order/Sales order.

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Forms :: Stock Inventory - Opening Form And Passing Data

Jan 9, 2014

I have a form that displays a stock inventory, one of the fields I use is called [ItemCode].

On the Stock_Inventory form I have 10 command buttons that open other forms to display additional product information.

These were previously sub_forms that sat in a tabbed control box within the Stock_Inventory Form but as it now takes a while for the form to load (lots of queries running each time you search for a product) users are getting slightly frustrated.

So, what I decided to do, was move each subform from the tabbed control into a new form and open that form when it is needed by the user.

OK, when I open Stock_Inventory and search for a product [ItemCode = "ABC123"] and then want to see the Sales_History, I have to open my new form, Stock_Inventory_Sales_History, within this form are two sub-forms, each subform has a field called [ItemCode].

However, when Stock_Inventory_Sales_History opens it asks me to input the parameter [ItemCode] twice, I presume this is because the Stock_Inventory_Sales_History does not have a record source and that the subforms need [ItemCode="ABC123"] to run each query and return the data.

I need to pass the [ItemCode] from the Stock_Inventory form to each of the 2 Subforms that are on the Stock_Inventory_Sales_History form automatically.

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Inventory Pallet Control?

May 2, 2005

I am try to make an access database to create pallet tags for some package and ingredients items that we purchase.
What I would like to do is after the purchaser creates a PO in our purchasing system he would enter that information (SKU and total quantity)into a table. Someone from the warehouse would then go into this database, pull up the PO number and at that time Im guessing a query would be run on those original lines. This is where I know what I want access to do but don�t know how to get there.
Assuming that we ordered 1000 of an item, Access would look at a table with the per pallet quantities and then create the appropriate amount of pallet tags and create a line in a table with the qty and the pallet number. I would then go back at a later date and enter a lot number to go with that pallet number.

Any Ideas? I have searched and have not found anything on this.

Thanks

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Inventory Control Database Help

Nov 1, 2005

Hi

I am trying to develop an inventory control database and would really appreciate some advice on the way I propose to develop the application

Inventory Control Database.

Outline for inventory control database.

The database will have the following tables:

Supply Table

Person Table

Supplied Table

On hand table

Orders Table

The Supply Table - will store the names of the stock items available

The persons table - will basically hold information on the person receiving the product/supplies

The Supplied Table - will hold information on who is being supplied, what is being supplied, who is the supplier, how much is supplied and when.

The On Hand table - will initially store the opening stock for all the stock items available. When an individual is given some of that stock, the amount of stock given will be subtracted from the on hand total, for that particular stock item.

The Orders Table � Will be the place where we will record all orders received. Once an order is received, this figure will be added to the On Hand Total for that particular item. So ultimately the on hand table should reflect initially the opening stock figure, then the opening stock figure plus any amounts ordered. I anticipate that after the initial opening stock figure is entered onto the system, the on hand table will be automatically populated by the orders table, and the site user will only need to manually update the On hand table in case of emergency, for example if a mistake is made on the order table.

I would really appreciate some help with the table design logic here. This is the first time that I have developed a stock ordering system, and would appreciate any advice on the over all design.

Initially, I want to build this as an access application then convert it to a web application ASP/SQL Server

Thanks

Marcus

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Transaction Table For Inventory Control

Oct 27, 2005

After a lot of searching, printing and highlighting I want to double check that I have the right idea.

I have a simple inventory control database. From reading the forum, it seems the best approach is to drop the detail lines table of the purchase order (incoming) and the detail lines table of the sale invoices (outgoing) and make one table for all transactions.

The Transactions Table would also keep records of inventory adjustments from inventory counts, etc. Each transaction would be given a type so I know in which direction the stock count moves in (adding or subtracting) when I sum the totals for each item.

Otherwise, I need union queries to ensure all tables are considered in my calculations.

My database is simple (thankfully). Let me know that I am on the right track I like the solution but like any new student, a little reassurance is appreciated.

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How Would I Do This? - Stock Control

Apr 18, 2006

Have a fairly simple scenario I hope someone can help me carry out.

I am focussing on two tables: Sales and Stock

Stock contains information on each product
and includes a 'currentStock' field which is decremented with each sale.

Sales records each sale with date and stock id.

I want one action to update both tables, what would be the best method?

Thanks

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Stock Control Project

Jul 30, 2005

hello,
i have 2 problems,

1 how the stock control will work? I found similar posts saying to calculate the items sold and compare them with items in stock. When there is restocking the items in stock field will be increased?

2 i want to store the total amount paid from a customer in each order. I searched the posts for this case and the answer always says you shouldn't store calculated values but calculate them each time. In my case the prices for a product might change and user wants to know the total amount received from a customer for different purposes i.e discount, promotion e.t.c

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Stock Control Conundrum

Dec 8, 2005

Hi people,

I have an existing stock control database that has evolved over the years from the "Inventory Control" sample supplied with A97.

We (until now) supplied spares from one manufacturer. The spares items list was provided to us in an excel sheet and easy to append to a Access table.

We now want to supply spares for two new manufactures who also supply spares list in an excel sheet.

The problem:
All 3 manufactures excel sheets are very different in layout format of number etc. and approximately 30,000 lines in total.

The question(s):

> Do I spend ages messing around copy/paste into one "super excel sheet" then append to access or some how have 3 tables (one per manuf.) suppying to one form?

>Can access handle 30.000 records in one table? Maybe a silly Q. I presume very slow on search?

Any suggestions are very welcome.

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Stock Control Query

Mar 8, 2006

Hi

I am building a stock control database, which uses a barcode reader to input data into the fields.. (stored in a product table)

For a sale the item is scanned.. and the details are displayed. However is there any way which the same form can be used to have multiple text boxes with the same names..

So in essence I need to be able to view more than one sold item on one form.. is it possible to have rows of different transactions??

Hope that makes sense.. any assistance would be great!!

Sunshine!!

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Stock Control System

Dec 14, 2004

Hey again,

Im sorry for starting a new thread, Only I need a different topic name.

Thanks for the help Thomas, from the other thread, though my project has been blown completely out of proportion.
I decided to start from scratch again today. Having no help from the teacher is a major factor because he
knows only very basic database.

My initial idea for the project was to be able to set up a stock control system allowing 1 user, my Aunt to be able
to order shoes, manage stock by checking orders against deliverys and updating the stock records. Also some form of
allowing her to enter sales for particular shoes which would update the stock file.

I started with the tables

- tblStock - IDtype, CompanyID, Quantity, Colour, Size, Reorder

-tblOrder - IDorderNo, IDtype, CompanyID, Quantity, Colour, Size

-tblCompanyID - CompanyID, CompanyName, Address, Telephone, Email

I had the relationships set up so IDtype in tblStock connected to IDtype in tblOrder. I had the CompanyID in
tblCompanyID connected to the companyID in tblStock and In tblOrder.

I then added some models of shoes into tblStock. I created a query adding tblStock, tblOrder and tblCompanyID.
I dragged the whole tables into the query but because of the relationships, when viewing the query, there were no fields there. So upon deleting the relation between CompanyID in tblCompany and CompanyID in tblOrder, the data which I entered into tblStock appeared.

I then created a form based on this query with a combo box with its source set to tblStock allowing me to choose the models of shoes. I then put the other fields in as text boxes and made a confirm button. When the form was open, if I selected a shoe from the combo box the company information didnt appear in the fields. Once I had entered quantity, size and colour, I pressed the confirm button and this added that order into tblOrder, but no CompanyID.

This morning I realised the system should be set up including another table with a list of shoe models the user would be able to order because I had them selecting models which were in stock. I hadnt thought about this when designing the database.

I supposed what I am asking for is any general help into setting up this stock control system allowing it to do the functions that I require for my user.

Any help greatly appreciated

Thanks

Tempest

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Barcoding Stock Control Database

Apr 28, 2005

Hi,

I am a beginner with making databases, so am looking for a bit of advice so I can know where to start.
What I'm trying to do is make a stock control database for our drugs dispensary as there are constantly drugs going in and out and they need to be able to keep track of where drugs have gone and what quantity levels they have.

I also have a 2D barcode scanner which scans and reads the drugs barcodes in the following format:

Product Code [Enter]
Product Descripition [Enter]
Batch Number [Enter]
Expiry Date [Enter]

So I would have thought the best thing would be to have a form with these fields in so the user could scan a barcode in filling in these fields. and that would then input the drugs into stock (Obviously there would be a quantity field too)

But where Im getting stuck is how could I then produce a form much like the one above with a search button. So the user could blip in the barcode filling in the relavant fields and then search for that product based on the products batch number?

Any Help would be MUCH appreciated.

Many Thanks

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Automated Field For Stock Control, Need Help, Please

Jun 22, 2005

Hello, I have been learning how to use Ms Access in order to design my own Database, I have done quiet a bit but i found myself kind of stuck witth the following issue. My question is pretty simple (I think�) Please, can someone help me? :o

I need a field that update itself automatically for each record.
For example, if I have 2 initial fields called [Stock balance] and [Quantity delivered]; I need to find a way to have the [Stock balance] updating itself just by entering a value for [Quantity delivered] where [Stock balance (actual record)] = [Stock balance (previous record)] � [Quantity delivered]

I could create a third field Called [Quantity left]
with [Quantity left (actual record)] = [Stock balance (previous record)]
and [Stock balance] = [Quantity left]-[Quantity delivered]

but it doesn�t seem right to create a third field that is equal to an other field just with one record difference.

Anyone with an advice?

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The Dreaded Stock Control Database!

Dec 14, 2006

I have started making a stock control database, i have spent about a week on it, And i am struggling! There are obviously lots of different ways to actually build them efficiently. My problem is that i want to add stock and take stock out, changing the stock quantity and obviously keeping track of stock. I only want to ammend the stock quantity, in the stock table if the item is not a new item. The stock is added via a log sheet which could also have a new item. My head is beginning to hurt, but with a bit of help from you guys i might be able to crack it.

The Tables I have are:

tblStock

tblCategories

tblSuppliers

tblInventory transaction

tblStock_in

tblStock_Out

tblEmployees

Is this sufficient? Can i add stock and take stock out with one transaction table? Or would i need to add another table? I believe the code would be through a query but again am a little unsure as never done anything like this!

Please help!!

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Help Needed On A Stock Control Database

Mar 26, 2007

Hi

I am quite new to access and i can grasp things quite easily.

Basically i am make a stock control data base for a food company. I am making it so theres an order table and a stock table. Basically i want to know how to change the Quantity avalible in the stock table fom the orders table.

I dont know if i have explained that very well. But basically i have related the product name in the stock table to the product name in the order table. So i can add a number so that that the quantity of the product will change on the stock table.

If there are any easier ways of doing this rather than having 2 tables it would be useful

Ive tried all types of things and i cant get it to work. Any help would be very much appriceated.

Thank You

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Stock Control - Table Structure

Sep 4, 2007

First of all, please let me apologise as I am something of a novice when it comes to Access and the answer to this query will no doubt be 'obvious' to most of you!:o

I am trying to create a Stock Control database to track stock bought, sold and held. The product is mainly shoes. I am not sure of the best way to structure the tables. The fields required are:
Item Code - this is a unique reference
Item Description - this could be duplicated e.g. there could be two item codes relating to 'Summer sandals'
Wholesale Price - this could be duplicated e.g. there could be two item codes at the same price
Colour - Each item code will have a limited colour range
Size - Each item code will have a limited colour range

Basically I want to create a 'Stock Purchased' form to enter the stock bought on any one purchase date. I wanted to do this in such a way that if the item code was selected from a combo box, the item description and wholesale price would be automatically populated, but the colour and size would be selected from a combo box (limited to the particular choices for the item code).

So, initially my question is: Do I need to create a record for every possible combination of shoe style, colour and size (this could result in hundreds of possible combinations), or is it possible to have a single list of colours and sizes and somehow link these to the item code?

I've been looking for an example of a Stock Control database but haven't seen one. No doubt I'm going about designing this database in completely the wrong way so any suggestions really would be appreciated.

Thanks for your help.

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Stock Control Update Query

Nov 21, 2007

basically, im making a stock control database

i've made an update query but its not exactly what i wanted
is there a way to make the criteria equal a particular form field because i dont want the user to type in the stock ref in a parameter query.

also, how do i make it so no orders can be made on stock which has stock levels of 0 and have a message saying it is out of stock
at the moment, i put >0 in the criteria underneath no in stock field in the update query

i hope i made it clear because im not sure how to explain it

thanks for any help
the jayman

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Order Entry / Stock Control Template Db

Jan 5, 2006

I have to provide a Quote/Order/Invoice and stock control system very quickly for one of our satellite offices, and wondered if anyone knew of any "boilerplate" databases that have done all the grunt work, so that I can just edit reports and forms etc to get them up and running. We are happy to pay a (modest) fee for this service, but would expect to get full access to the design/code for later development and customisation if required.

I've tried Googling but get page after page of rubbish !! Any pointers would be gratefully recieved.

Thanks and Regards

Richard Keith

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Storing Live Data? (Stock Control Help)

Feb 18, 2008

Hi guys,I'm new to Access except using it years back but much has changed from the 2000 version to the 2007 version - it's slowly coming back to me though, as it's mostly just an interface change. Although I'm highly experienced in SQL (mySQL) and database design / structure from being a Web Programmer.I'm wanting to store a stock amount for products. Using 3 tables, for products, orders and sales. Here's a real basic layout:productsprodID | productName | productStockordersorderID | supplier | prodID | quantityBoughtsalessaleID | customer | prodID | quantitySoldThe products table is just a list of the products. Sales is where I log what I sell to customers and the orders are what I buy from my suppliers.What I'm wishing to do is use the products table to store the stock of that item so as soon as I make a sale, that quantity for that prodID is subtracted instantly from the productStock and when I make an order it's instantly added.Is this possible, or is there a good way to do this?All help appreciated! :)Thanks,Nick.

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Running A Update Stock Control Query From A Button

May 20, 2005

Hi

I am a relatively new user to access and wondered if you could help me with a stock control problem.

I have created an update query (qryUpdateQuantityinStock) with the below fields:

QuantityinStock
tblProduct
Update: [QuantityinStock]-Forms!frmCustomerOrder![frmProductOrderLine Subform].Form!Quantity

ProductNumber
tblPrdocut
Criteria: [Forms]![frmCustomerOrder]![frmProductOrderLine Subform].[Form]![ProductNumber]

When the user enters the quantity they require into the orders form I would like to deduct it from the quantityinstock field in the products table.

The above query does work if you add the following code to the beforeupdate event of the orders subform:
If Me.NewRecord Then
DoCmd.SetWarnings False
DoCmd.openquery "qryupdateQuantityinStock"
DoCmd. Setwarnings True
End If

Although I wanted the query to run from a button (confirm order) on the order form so that the user decides when to deduct the stock.

I cannot put a button onto the orders subfrom where the query should run from and if I place the code on a button on the main orders form it only deducts one order (one product) and not all products on the order.

Can you help me find a way to run the query from a button?

I have read through the threads and found lots of information on stock control, although have not yet found anything similar to this problem. I understand that this is not the correct way to do stock control, although my database is for academic purposes and only requires a simple stock control system.

Any help would be greatly appreciated (sorry for the long post!). :)

Many thanks

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Without Any Success To Build A Small Stock Control Database.

Feb 15, 2008

Hi

I am trying without any success to build a small stock control database.

very simply put I am the main site and I have many other sites. each site has a unique code. I have 4 products only. I want to have the total stock that I hold in my site and as I send stock to other sites I want the number to decrease from my site and be added to the other specified site.

any ideas anyone.

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General :: Control System To Put Stock That Come Into Specific Location

Jun 18, 2015

I have created a stock control system where i put stock that come in into a specific location i can put the same item over several locations depending of the size of the location or i can can put more than one product in a location .

The problem im having is when i do a order that say remove half of all the stock in it is split over more than one location i cant seem to get it to remove the stock from the location to show space available.

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Big Problem! Newbie Need Help ASAP Stock Control And Allocation System

Aug 11, 2005

:confused: Guys I need some help!

I am new to this database stuff and my work want me to produce a database which will not only keep stock on printers, scanners, monitors and base units we have in stock but want an allocation system as well.

Basically, a member of staff from a department will make a request for some items. These could be a monitor, 2 base units and a scanner for their location. I need a system which tells the user that the items or qty they want is in stock or not. I know I need to use an unbound box for this but dont know how.

Then I need a form which a IT techie can allocate a job too themseleves and take the item to them once this has been done they sign off the job.

I have a rough idea on what I want in each table but I am really losing time and i need some help or if anyone can do a quick one for me with forms etc I will be ever so grateful!

The tables look as follows:

Dept - DeptID, Name of Dept
Staff - StaffID, Name, Postion at college
Request - RequestID, Date, StaffID
Stock - StockID, Item (monitor), make (CTX), Model (17" TFT), QTY, Status (dead, working, faulty)
Request deatils - ? - Basically this is where the staff member will make their request for what they want.
Allocation - This part needs to be given to a member of staff and they needs allocating out
Techie - TechieID, Name, Postion
Location - LocationID, Location (where the item is going to)

If anyone can help me please post otherwise please please send me an email to mini_beest@yahoo.co.uk

Thank you and hope you can help

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:confused: Defining Tables :confused:

Oct 31, 2006

Hey guys i would really appricate some help

I have made severa databses before but im trying to make this one perfect and im curious, when defining tables should you include atributes about an entity that are static?

Its kind of hard to explain what i mean but for example in a shoe shop a staff member gets commision on what they sell (ie 5%) so when producing the table should a coloum be reserved for commision or should this be left out as it will be calculated later on in a querie and if so should i state this in the design section of my database?

any opinions would be greatly received as i have been reading books on sql and ERD's for days and havent been able to obtain any answers

cheers guys

mike

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Stock/Inventory Control - Help :confused: