Stop Macro On Last Record In Form

Dec 4, 2012

I have a macro that opens up a form called SLA Complete Form - The macro then goes and examines two fields on the form to see if they contain data and if they do not then it displays a popup box with a message.

The form that gets opened up can have anywhere from one record to approximately a hundred records.

How can I get the macro to stop running when it hits the last record on the form without displaying an error message. I am currently using the next record feature in the macro.

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Repeating Macro Needs To Stop After Last Record

Nov 1, 2006

I am basically setting up a macro that will change the value for a field from "N" to "Y" for all records from a query. The macro works fine except for it does not know when to stop and gives an error message of "You can't assign a value to this object" after it has gone through all of the records and there are none left to change. The macro is set up like this:

OpenForm Action : This form is populated by the query and I set the Where condition to open records that don't already have a value of "Y".

SetValue Action : I use this to set the value of the field to "Y"

Close Action : I use this to close the form and save the changes

RunMacro Action : This is where the problem is. I use this to repeat the macro so it can go through the rest of the records that still have the field set to "N". I need to set the Condition or Repeat Expression so that it checks if all of the records have been changed. It either needs to check that all records have the field = "Y" or check that the macro is on the last record. Basically something that will cause the macro to not open itself again when there are no more records to be changed.

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Jul 6, 2007

Hi all. Can't seem to find a similar thread although I'm sure there must be one.

I have a macro that runs update queries when exiting the database. What I'd like to do is display a message whilst the updates are running. However, I only seem to halt the macro until the user clicks the ok button on the message box.

Any ideas?

Cheers

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Mar 27, 2006

I have a form that sets criteria in a series of make-table queries that go on to power a report. I've set up a macro to first open the form and then run the make-table queries and then open the final report. My trouble is that before I can set the criteria in the form I'm getting prompted by the make-table queries.

How can I stop the macro so I can input data and then re-start it? I tried using a stop macro command but that didn't work out for me.

Thanks

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I completed the Op[en form and find specific data wizard and it works.

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How to change this?

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Jun 27, 2006

i wonder if anyone can help with this problem i cant seem to work out.

i have a bound form linked to an orders table, including some required fields. when i use the navigation buttons of the form to scroll thorugh the orders i can get to the end where the form expects you to make a new order. but i have a button to add a new order.

i want to stop the user being able to go past the last record in the orders table. or enable them to get back to the last order. currently if the user goes past the last record (making a new order) there is no way to get back to the last record. using the navigation back button causes errors as the required fields are blank and access tries to save the order, thinking i want to make a new one.

i hope this makes sense.

i have tried setting the Allow Additions setting of the Form to No. but this causes problems when there is no data in the orders table. opening the form produces a blank form, showing no fields or buttons at all.

i would be greatful for any advice, maybe i am doing something fundamentally wrong?:confused:

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Stop Form Going To New Record

Jun 27, 2006

i wonder if anyone can help with this problem i cant seem to work out.

i have a bound form linked to an orders table, including some required fields. when i use the navigation buttons of the form to scroll thorugh the orders i can get to the end where the form expects you to make a new order. but i have a button to add a new order.

i want to stop the user being able to go past the last record in the orders table. or enable them to get back to the last order. currently if the user goes past the last record (making a new order) there is no way to get back to the last record. using the navigation back button causes errors as the required fields are blank and access tries to save the order, thinking i want to make a new one.

i hope this makes sense.

i have tried setting the Allow Additions setting of the Form to No. but this causes problems when there is no data in the orders table. opening the form produces a blank form, showing no fields or buttons at all.

i would be greatful for any advice, maybe i am doing something fundamentally wrong?:confused:

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Nov 13, 2013

I have created some control buttons using the built in functions of Access2007 and then using the script supplied here modified the control.

So far the controls can add new record, save record, exit form, open next form and close existing form, open previous form and close existing form.

My next question is when the user reaches the end of the form fields how do I stop the form from automatically starting a new record?

For example, I use the TAB key to move from field to field and when I tab out of the last field the form goes straight to the next empty record.

I want this to be a deliberate action performed by clicking the Add New Record button and not an accident of a key press.

The other thing is, how do I get the form to open with blank/empty fields and not at the first populated record?
Some of the data is updated frequently so the records need to be able to be edited but I need to prevent accidental editing of the existing records.

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Nov 15, 2013

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Mar 10, 2006

I have a form that opens to a NEW record, all fine and grand. there are a few drop down choices, and modern users are using the scroll button to try to move up and down the list in the drop down boxes, but this action actually tries to move to the next record, causing an error as fields are blank etc (which is fine) but its confusing everyone.

the nav buttons are not shown on the form, so what can we do to stop the form trying to goto another new record?

the form is opened using a macro, where the action is OpenForm (view=form, data mode=Add and window mode=Normal) GoToRecord (record=new).....

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Feb 23, 2008

Hi!
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Dec 21, 2006

I really hate being stupid about this, but I'm running around in a circle and it's making me dizzy. All I want is a simple macro that opens a form (with a subform) at a new record from a button. I know I am missing something obvious so I will let others see if they can find out what has gone wrong. The current macro is:

OpenForm(FormName)..View(Form)..DataMode(Add)
GoToRecord .. ObjectType(Form) .. ObjectName(FormName) .. Record(New)

On the property sheet of the form the following are all set to yes:
Allow Filters, Allow Edits, Allow Deletions, Allow Additions, Data Entry (I suspect the problem is here)
Record Locks is set to No Locks.

When I open the form from the button, it looks right, and I can enter the transaction information, but when I try to enter the subform information or save it , I get "The Microsoft Jet database engine cannot find a record in the table 'NewContacts_tbl' with key matching field(s) 'ContactID'". I get the same message with Allow Data Entry set to no.

And yes the key field IS there, in spite of what the Microsoft Jet database says.

I hope everyone gets a chance to enjoy the holidays and thanks to all of you for your past help and my current (relative) sanity.

A2K
:(

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Jan 30, 2013

Self tought in Access07 but I'm trying to do the following:

I've got a form (Clients_F) that has a subform in datasheet view with a list of quote numbers made by each customer, I have managed to make a Macro after a few hours and googling, that opens another form (Quotes_F) so that it can be edited when a quote number is clicked, but I wish to be able to open Quotes_F as a new record when the empty field under the numbers column in the list is clicked.

Also want to know if it's possible to mantain the Customer's details pre-filled?...I am guessing that this is done through the CustomerID(PK & FK)?

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Dec 6, 2012

I used the Control Wizard to create a macro on a command button to do record navigation i.e. go to First, Next, Previous and last record. The macro code, in the macro editor, is inserted on a command button on the form, asks whether it is a table, query form etc. I chose form and entered the form name but the error says the form needs to be open before I can run the macro. This happens when I open the form from a Navigation Control and Click the button containing the Macro code on the form.

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May 1, 2012

I have a parent form showing some of the contents of a single record in a parent table. This form contains a button that opens a specific subform (using an IF statement based on the contents of another field in the parent table/form. There are actually any of 8 child forms/tables that could be selected and the related record is in only one of them. The relation between the tables is based on the PK of the parent table and the related FK in the child table. and the data is correct in all tables.

My problem is that when I run this button on the parent form/table it returns the appropriate form/table, but displays the first record rather than the related record. In the past (using this same process) I have been successful in getting to the right record by fiddling with the where statement (sometimes putting in a equal sign or taking it out fixes the problem). However, no matter what I do to the Where statement nothing works. I have not yet placed the final else condition for where the form selection field (VMValIdentType] is empty yet as there is no point at this time.

Here are the button macro contents:

If [VMValIdentType] = "Software"
OpenForm
Form Name: tmpVMValSW
View: Form
Filter Name:

[code]...

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Feb 25, 2006

Hi can anyone help please!

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tblCourses[CourseID] [CourseName] [Etc...]

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Hi

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Sep 11, 2005

I am writing a database with a number of tables with forms attached to each table. I have placed navigation buttons on each form to move to first, last, next, previous. I have set up the code associated with the buttons as "public sub" so it is available for each form to use.

This was working OK except that when I used the NEXT button at the last record it would open a new blank record & keep opening a new blank record on each click.

To over overcome this I put in an If statement to check if it had moved to a new record. To do this I used the following:

If Me!NewRecord Then ..... etc

Now I get an error "Invalid use of Me key word" I suspect it is because I am using ME in a public sub

How do I overcome the problem of moving passed the last record and still have the coding available to all forms?


The Code is below.

Thanks for any help.



Public Sub Next_Record_Click()
On Error GoTo Err_Next_Record_Click

DoCmd.GoToRecord , , acNext

If Me!NewRecord Then
' If new record move back to previous
DoCmd.GoToRecord , , acNext
' Send message
MsgBox "This is the last record", , "No More Records"

End If


Exit_Next_Record_Click:
Exit Sub

Err_Next_Record_Click:
MsgBox Err.Description
Resume Exit_Next_Record_Click

End Sub

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Please help.

Thanks,
Vinai

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Hi,

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-x-

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