String Manipulation: Cleaning Up Address Labels

Dec 28, 2007

PROBLEM: String Manipulation

"Cleaning up Mom's Christmas address labels"

I need guidance on the best string manipulation functions (Instr, Left, Right) to cleanup my mother's Christmas address list of 300+ names.

I have successfully imported the text file into Excel and exported to Access; fieldnames: FULLNAME, ADDRESS, CITYSTATEZIP

I have found instructions on how to breakout FULLNAME field into FIRSTNAME and LASTNAME.

But within the FULLNAME field are many combinations of titles (Mr., Mr. & Mrs., Dr., HON.) with inconsistent periods applied.

Which one of string manipulation functions:

Instr
Left
Right


would be best for extracting these various titles from this name field?

I understand the concepts behind the above functions, but not enough experience using them to understand the tedious syntax or which string manipulation function would be best for extracting the varying title entries to a separate created field called TITLES.

So far, I have deduced this will be a multi-step process. But asking for guidance:

1.) Which string function is best suited for this?
2.) Example of the function syntax for an update query?
2.) Suggested order to administer update queries?...

to extract misc titles from the FULLNAME field.

I am a novice-casual Access user.

Thanks, Greg


(If someone would copyright these steps into a book called "Cleaning Up Mom's Christmas Address List"... I am sure they could retire from sales on Amazon. :-)

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I think I know the answer but want to check. I've been asked to create a query, without querying a query first, but it's the only way I know.

I have two tables

Table1 will have data in a column that is 9 characters long
ULCABC123
ULCABC124
ULCABC125
PLTABC123
PLTABC124

Table2 will have data in a column that is 6 characters long
ULCABC
PLTABC

Question: Can I create a Join from Table2 Field with the Left(Field,6) from Table1

I was thinking something like this. (but then I can't enter design mode)
Query1 - Test

Code:
SELECT Table2.ORDDETTYPE, Table2.DESCRIPTION
FROM Table2 INNER JOIN Table1 ON Table2.ORDDETTYPE = Left(Table1.ORDERDET,6)
GROUP BY Table2.ORDDETTYPE, Table2.DESCRIPTION;

I presume the only way to do this is first query Table1 (and call Query2) and return the first 6 characters and the create another query (Query3 in this case) using Query2 field joined with Table2 field.

Query2

Code:
SELECT Left([ORDERDET],6) AS NEWORDDET
FROM Table1;

Query3

Code:
SELECT Table2.ORDDETTYPE, Table2.DESCRIPTION
FROM Query2 INNER JOIN Table2 ON Query2.[NEWORDDET] = Table2.ORDDETTYPE
GROUP BY Table2.ORDDETTYPE, Table2.DESCRIPTION;

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What I need to do is :

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Code:
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Code:
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I currently have a table with contact data set out like so (first few columns shown only, but about 10 in total);

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Dear all

I wonder if anyone could advise?

I routinely have to manipulate antibiotic testing data as part of my job. The data takes the form...

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Currently I use two queries in Access to do this, but it takes a long time as there are invariably a million or so records.

I've tried to use VBA to speed things up, but with limited success.

Firstly I tried to do a cross-tab and append for each unique identifier...

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Next I tried to address each antibiotic at time...

Code:Sub PopCrossReorderRecode2()DoCmd.SetWarnings off' Delete the current contents of CrossReorderRecodeDoCmd.RunSQL "DELETE CrossReorderRecode.* FROM CrossReorderRecode;"'Populate OPIE id in CrossReorderRecode from AbresDoCmd.RunSQL "INSERT INTO CrossReorderRecode ( [OPIE id] ) SELECT Abres.[OPIE id] FROM Abres GROUP BY Abres.[OPIE id]", dbOpenTable' Run an update query for each antibiotic, putting the relevant code into the relevant field'AmpicillinDoCmd.RunSQL "UPDATE CrossReorderRecode INNER JOIN Abres ON CrossReorderRecode.[OPIE id] = Abres.[OPIE id] " & _ "SET CrossReorderRecode.pA = IIf([Abres].[Susceptibility result description]=""RESISTANT"",""A"", " & _ "IIf([Abres].[Susceptibility result description]=""INTERMEDIATE"",""pA"", " & _ "(IIf([Abres].[Susceptibility result description]=""SUSCEPTIBLE"","""",""."")))) " & _ "WHERE (((Abres.[Antibiotic name])=""AMPICILLIN"")); "'High level Ampicillin'etc etc

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Thanks,

Iain

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