Subform 'losing' Data

May 12, 2006

I have a form and subform. Clicking a record in the subform displays the details of that record in the main form. The form is used for editing, adding and deleting data for a given person's sales record and the subform displays a full list of all records for that person.

When I edit a person's record, using the main form, and click on a button to run the code:

DoCmd.RunCommand acCmdSaveRecord

I can go into the underlying table and see the changes. I can also refresh the subform and see the changes.

However, the next time I click on any of the records in the subform, the value in one of the fields vanishes from both the subform and the table. Any other changes made, to however many fields, remain.

Surely, if there's a problem with that field, the update shouldn't happen at all?

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Refresh Subform Without Losing Place

Feb 10, 2005

Hello,

I have a subform that is based on a SQL statement that sums by Dollar Amount and groups by Account. I have it set up so the user can double-click on an account, which opens an unbound form. I then have the form execute a SQL INSERT INTO statement, which works beautifully.

The form opens as a pop-up, and I have it requery the subform when it closes. However, when the pop-up closes, I go back to the first record on the sub-form. I need it to "remember" the record I was on and take me back to that one. What is the standard procedure for doing this?

Thanks in advance!

Eric

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Nov 16, 2005

right I have a subform which holds assessment data
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the form and the subforms are joined by Admission Number. I can update directly from "qryCurrentAssessment-November2005". But the form wont let me update, I have already checked that the fields arent locked or that the form isnt uneditable and everything seems fine.

I am at a complete loss as to what to do here, is there something obvious that I havent checked

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Aug 22, 2007

Hi,

There's not much space in the title but I hope I caught someones attention that can help.

For starters it's ACCESS97

The database is split into front end and linked tables.

We added few fields a couple of days ago. ( We have a full back-up)

What is happening now is that after a period of time the buttons stop working and give a message saying something like...

The On Click can't find the file or info that it is supposed to be doing. That isn't the exact words, but I don't currently have the damaged version it is deleted. There is no error message number.

The same thing has happened 3 times. Each time I delete the front end and replace it with the backed up copy. This then works again.

Also....

Once the corruption or whatever it is happens, you cannot add any buttons in design view and also you cannot get to the Event Proceedures through the properties and also the Build Event doesn't let you in either. All you get whet trying any of these is a File Not Found message.

Any ideas out there or do I just have to revert back to the copy before the changes ?

It's a very big database about 90Meg Front end and 8Meg Tables

Help Please.

Thank you

Mike:confused:

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Jul 20, 2007

Is it possible to have a query retrieve all information from one table, but only partial information from another?

For example, suppose I have two tables, Jobs and Employees.

The Jobs table is a list of all available jobs in the company; some filled, some not. Each job is assigned a Job Number which is unique.

The Employee table is a list of all employees in that company. Each employee is assigned to a particular job, referenced by the Job Number.

The query's job is to provide a list of all Jobs, but with employee information added to those jobs that are filled.

The Jobs table has two fields; JobNum and JobDesc.
The Employee table has three fields; EmpNum, EmpName, JobNum.

Jobs has five records;

100, Boss
105, Aide
200, Manager
201, Worker
202, Worker

Employee has four records;

111, Montgomery Burns, 100
112, Waylon Smithers, 105
121, Homer Simpson, 201
122, Lenny Leonard, 202

Jobnum is the link between the two tables in the query and its fields are;

JobNum, JobDesc, EmpNum, EmpName

What I want is;

100, Boss, 111, Montgomery Burns
105, Aide, 112, Waylon Smithers
200, Manager
201, Worker, 121, Homer Simpson
202, Worker, 122, Lenny Leonard

But, what I get is;

100, Boss, 111, Montgomery Burns
105, Aide, 112, Waylon Smithers
201, Worker, 121, Homer Simpson
202, Worker, 122, Lenny Leonard

Job Number 200, the Manager slot, is being dropped out.

This is the SQL code for the query;

SELECT Jobs.JobNum, Jobs.JobDesc, Employee.EmpNum, Employee.EmpName
FROM Jobs INNER JOIN Employee ON Jobs.JobNum = Employee.JobNum;

How can I get the complete Job list with employee data added to those jobs which are filled, while leaving the vacant positions - well, vacant, but still included in the query's result?

Thanx!

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I've looked at so many options for writing this query that I can't see the forest for the trees and hoping you kind folks will point me in the right direction.

I have a table called services that includes:

service_id
prop_id
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prop_id relates to a property ID in another table, not unique as multiple services against one property.

The problem that I have is that each prop_id can have more than one service_date for the same service_year. I need to be able to find the latest service_date on a prop_id and its associated service_year and service_id.

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My company had an Access db created back in 2002 in order to create file names (Legal Labeler). The db consists of many reference tables (Figure 1). The person who created the db created a form to use in order to create the file name and labels. As you can see there are various drop downs where the end user can choose which information to include. I do not think that the tables are linked. Once the end user fills in the form they click Save Label Data and the data is written to a master table (Table tblLevelOneSubject).

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Jul 27, 2007

This forum is really helpful!

I am using following code to copy low value from Access table to excel file, but only to find that it changed in excel file. How should I do to not change that?

ThisWorkbook.Sheets("EV Data").Cells(row + 2, col + 2) = _
rs.Fields(col).Value



RecordIDDateTimeStampSetupIDStringBaseProductIDStringMGDBIDStringVAGLBIDStringPWDCohortIssueAge1IssueAge2NumberOfCellsNumberOfScenariosTotalWeightInitialPremiumEV_MeanEV_P995EV_P99EV_P95EV_P90EV_P75EV_P50EV_P25EV_P10PrEVGTZero
51907/27/2007 7:04:36 PMAccess2006Max72006MGIBAllCombinedAllCombinedAllCombined95010.006800000006810000009.33604218011769E-03-2.48487734766947E-02-2.35810657931309E-02-1.44083677074442E-02-1.10775676515645E-02-2.1878002261516E-037.92060932296671E-031.95193525290664E-023.06835072412068E-020.70658682634731
52007/27/2007 7:04:37 PMAccess2006Max7LifePayIAllCombinedAllCombinedAllCombined185010.005110000001.19424841908013E-02-1.67115163990304E-02-1.42187111112351E-02-8.08910871821918E-03-4.62961276311795E-032.72200376166994E-031.04312882683217E-022.06668892126601E-022.96649979111015E-020.80638722554891
52107/27/2007 7:04:37 PMAccess2006Max7NoneAllCombinedAllCombinedAllCombined95010.0054410000007.98908918707603E-03-1.67789382388317E-02-1.56490361783179E-02-1.07703746693193E-02-0.00753365556878-7.10709517675212E-046.72111941423526E-031.59418102675589E-022.44078788510759E-020.730538922155694
52207/27/2007 7:04:37 PMAccessRat2006MGIBAllCombinedAllCombinedAllCombined95010.0030199999969810000009.52176602967384E-03-1.56233866973614E-02-1.49901562045925E-02-8.41152147122661E-03-5.44762510232609E-034.05576508882054E-047.33588282834675E-030.0164686012768352.61950530898991E-020.754491017964078
52307/27/2007 7:04:37 PMAccessRatLifePayIAllCombinedAllCombinedAllCombined185010.00226499999773510000001.06805510377118E-02-0.014626108301625-1.20428523073918E-02-6.08984658852046E-03-2.22851888030373E-034.04428276871694E-039.82402795120803E-031.68655595406923E-022.40410662469335E-020.856287425149709
52407/27/2007 7:04:37 PMAccessRatNoneAllCombinedAllCombinedAllCombined95010.00241599999516810000005.8666292477999E-03-1.13844546795139E-02-1.04027261898336E-02-6.72766534794549E-03-4.77103336054974E-03-3.11542830732602E-044.5158867397345E-031.06654135236169E-021.76803347713142E-020.730538922155694

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Dec 5, 2006

2 Subform problems

I have a data entry subform that is only supposed to show an empty record ready to be populated, and a display records subform that is supposed to show all the records. The subforms are both on the same tab of a tab control on my main form.

Problem 1:
The data entry subform shows all the records rather than a blank record. Something on my main form is causing it to show the records when it should not. Any ideas? The Data Entry is set to Yes.

To try to isolate the problem, I created a new form and added the subform to it where it behaves properly:confused:

I then added Me.DataEntry = True to the form open to see if that would solve my problem but it still sets the data entry to no.

If I have the properties box open when in form view of my main form, I can set the data entry to Yes and it works fine until I move to the next record of the main form when it resets to no. Teraing my hair out here.:mad:

My final attempt was to search the entire project to see if there is a "DataEntry = False" somewhere but there isn't. What is setting this property? Any ideas where I should look?


Problem 2:

After entering data in the first subform (data entry form), I want to re-query the second subform but I just can't get the syntax right. I have wrestled with the "Syntax for subs" document downloaded from http://www.mvps.org/access/forms/frm0031.htm (Microsoft MVP site) but to no avail.

My main form is called fdlgPrjDetails, the data entry is via fsubPrjCommentsUsersDataEntry and the subform I wish to requery is fsubPrjCommentsUsers.

None of the attempts below worked giving a cannot find control error.


Private Sub Form_AfterUpdate()
On Error GoTo ErrHandler

Me.Requery

'Me!fsubPrjCommentsUsers.Requery
'Me!fsubPrjCommentsUsers.Form.RecordSource.Requery
'DoCmd.Requery ([fsubPrjCommentsUsers])
'DoCmd.Requery [fsubPrjCommentsUsers]

ExitHere:
Exit Sub

ErrHandler:
MsgBox Err.Number & " - " & Err.Description & Chr(13) _
& Chr(13) & "Error in fsubPrjCommentsUsersDataEntry: Err 003"
Resume ExitHere
End Sub


Any Ideas?

Both problems have me stumped so I'll be grateful to anybody with a scoobie on this.:)

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Example (sorry don't have code for it)

Mainform field = Mytext
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If Newtext2 is selected on subform, I would like Mytext to immediatly show the value in this field (mainform/mytext). Do not want either Newtext1, or 3 to ever show in Mytext but want it to remain in subform field

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Whatever works best/easiest
Thanks for the help in advance

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Example (sorry don't have code for it)

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It can either be on Lostfocus from subform or onupdate from subform, etc.

Whatever works best/easiest
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