Subtotal Data In Access Problem
Mar 7, 2008
Hi,
I am trying to work out away of subtotalling a field in access, similar to that of the subtotal function in excel,
Basically my table is structured so i have a store number column and a transaction number column so as an example my data looks like this:
Store noTransaction Num
1234522664499
1234522664499
1234533775599
1234533775599
1234544886600
12345611227755
12345622449955
12345677556699
The transaction number is made up of several other columns and basically represents an item sold by an assistant at a certain time - if the asst sold 2 items i will get the same transaction number appear twice, if they only sold 1 item it will only appear once.
I want to be able to count the transactions by store so i end up with a result like this (based on the above data)
Store no Count of Trans No
12345 3
123456 3
Can anyone help?
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Jun 6, 2014
I'm trying to subtotal data in an excel file but I am getting a subtotal method of Range class failed in the red text below. I have been trying to get this to work with no success.
Code:
Public Function SUMMARY()
Dim xlApp As Object
Set xlApp = CreateObject("Excel.Application")
With xlApp
Dim wb As Object
[Code] .....
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Jun 19, 2005
Hi All,
I have been searching through the forum to see how I can do a query that does subtotals, but to much to my avail there has been nothing that specifically answers my question. So here it is. If I have two tables say one called A and the other B. Now in A there are two fields that I want to use and these are item and quantity (The quantity is the number of that item). In the other table I want to use the field rate. Both tables are related by the item. How do I do a subtotal query that gives me the subtotal for an item i.e. rate * quantity, and shows the information in the specific format:
item : quantity : rate : subtotal
Thanks
Greg
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Jun 28, 2006
I have a form with a control "TypeCode," it's set to:
=IIf(Year(Date())<=Year([date]),[qryVacation.TypeCode],"Other")
So that if the date on the form is less than the current year, the control will return "Other" in the box.
At the bottom of the form, I have a subtotal:
=Sum(IIf([Typecode]="Sick",1,IIf([Typecode]="Half Sick Day",0.5,0)))*8
This helps tally Sick day and Half Sick Days for me, but if they are a year old, then they should not be counted. Once I got the field to say "Other" I thought I was home free, but it is still counting the sick days.
I know it's probably still getting the value from the qryVacation, but how do I have it so it just subtotals off the form iteself?
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Aug 15, 2006
I have a form were I got the corrent fields:
date, account, ammount; the account field is a numeric field. What I am trying to do is to have a extra field on the same form wich will give me the total ammount for the relative account as soon as I have inserted the 3 data. What I don't knowis if I need a query to extract all the ammount for the relative account shown on the field "Account" or it can be done in a easyer way!!!
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Dec 2, 2004
Hello,
I have a code in my 97 Access db that exports a query in Access to Excel. The code also includes all the formatting needed for the Excel sheet including subtotal rows. What I would like it to do is automatically format the subtotal rows to be a different color so they stand out. This is part of my code:
xls.Cells.Select
xls.Selection.Subtotal GroupBy:=1, Function:=xlSum, TotalList:=Array(13, 17), _
Replace:=True, PageBreaks:=False, SummaryBelowData:=True
Since the data changes continually I have no idea which rows will have the subtotals.
Is there some code I can insert in my export code to automatically color or highlight the subtotal rows?
Thanks in advance for any help.
Elizabeth
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May 27, 2005
Have a table containing a column called "BOC" (Budget Object Code) that contains approximately 85 different 4 digit codes, with one selected for each row. (See sample below). Table has 30,000 rows of data. What I need to do is run a query that will give me a subtotal dollar amount for each unique BOC, and then display the results in descending order for both Obligations and Expenditures. Any ideas??
Sample Data:
COST CENTER BOC OBLIGATIONS EXPENDITURES
119900 2670 1000.00 500.00
119901 2685 2000.00 1000.00
119999 2670 5000.00 2000.00
119920 3130 5000.00 5000.00
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Nov 12, 2007
Hi
I haven't been on for a while. so hello everybody.
I am trying to keep a subtotal in a table. there is an index (actually its formatted text, but its a number and i can converted i.e. cdbl()). I was thinking that i should create one query with dmax in one column and and then use another one to show the value plus the previous value.
can anybody help me out please?
thanks,
Sam
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Aug 2, 2005
Hi all,
I have a subform within my form for quotations (see attached).
A user will manually type in "Repair Cost" and "Accessory Cost". The subtotal field is calculated using this expression =Nz([Repair Cost])+Nz([Acc Cost]) in the Control Source box
This is all Ok.
I want to subtotal these on the main form then work out the VAT and final total.
My problem is, No matter what expression I seem to use on the main forms subtotal, it will not work.
Here is an example of what I have tried:
=Sum([SubTotal])
=Sum[Forms]![TblQuotation subform].[SubTotal]
=Sum[TblQuotation subform].[Form]![SubTotal]
Nothing seems to work. :confused: Any pointers would be greatly received. Many thanks.
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Oct 24, 2007
i was wondering if there is any easy to follow information anywhere or examples with how to do..Specifically on creating an invoice??
The form would need customer details then a subform with the qty, price per unit, extended price then a section on the form which works out the subtotal adds it to freight charges
then gst and finally the total.These all automatically then being placed in there appropriate tables..i Managed to figure this out once before but i cant for the life of me figure it out again..I have spent weeks trying any clues???
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Oct 4, 2013
I have created some subtotals in some columns of data which for example are the dates, names, and amounts of invoices.
The code I used is:
Range(Range("C1"), Range("C1").End(xlDown)).Select
Selection.CurrentRegion.Subtotal GroupBy:=1, Function:=xlSum, TotalList:=Array(3)
This is working of sorts but it is giving me subtotals based on the day in the date column. How can I change this to group by the month?
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Apr 3, 2014
I have a set of records that contain the following attributes;R_Name, Cost, StartDate, EndDateI need to subtotal the cost for each R_Name by year. The start and end date attributes can span several years and I need the correct cost for partial years.
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Jul 17, 2013
find the attached MS access DB for INVOICE printing . I am facing two issues there .
1. {form INVOICE } sub-total must be Calculated from line total on {INVOICE DATA Subform} , I know this can be accomplished by adding a new field at sub-form and calling that value to main form's sub-total field .
2. And the real issue is i want to save this value from subtotal on form INVOICE to table field name subtotal .
3.I wish to make a reporting format for each INVOICE NUMBER , whenever report is being generated , the report shows more than 1 invoice details .
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Nov 16, 2013
I have set up a basic database that has a customer table , orders table , join table and products table. I have created an invoice form that has customer details and then in a subform has the order ID and product ID , name , price and quantity.I have a text box on the form to which I am trying to output the sub total to when the form is launched(quantity X price for the current order).I was trying to create a query that will return the subtotal for an order.I had the query calculating the subtotal but I was then trying to get t the cost based on the order ID. I was then attempting to get the Order ID for the query from the open form by adding this to the criteria in the query:
[Forms]![Invoice]![invoicesubform].[Form]![Order ID]
I was then trying to use Dlookup to put the result of the query into a subtotal text box by using:
=DLookup("[cost colum from query entered here]",[the query name was entered here]")
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May 16, 2014
How to keep Access from including the detail line items in my report total?
Below is a quick image of part of the report.
The report is compiled from two tables. The first table has detail information on each line, in four columns:
State Name Amount Quantity (Not used)
AL Store 1 313.94 60
AL Store 2 12.59 1
AZ Store 3 576.45 90
CO Store 4 172.22 24
CO Store 5 502.25 88
The 2nd table is a summary by state with three columns:
State Amount Quantity (Not used)
AL 326.53 61
AZ 576.45 90
CO 674.47 112
I'm trying to make the report group by state, then name, amount and a subtotal for each state. This all works fine in the report.
I want to also add the amount field from the 2nd table (State Subtotals) to the report just for reference. I've managed to make this work as well. (See State Total on image)
The problem that I'm having is that when I try to do a final total of the State Total column in the report footer, it seems to add the (State Subtotals) amount field on every detail line (See red numbers in picture. they are not actually on the report, but Access thinks they are and includes them in the final total).
So far I've tried different joins, hiding various fields, sub reports, ect. I just can't figure out how to stop Access from calculating the detail lines.
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Jun 20, 2013
im having problems getting a subform to calculate another subform's total and display it as it keeps coming up with the #NAME?.Basically my database is like this
tblCustomer
- tblOrders
- tblItems
and this is displayed on a form. so you can flick through clients, then flick through the orders and its broken down into the items inside each order.i have seen many answers that are only about calculating something on a subform and displaying on a form but this does not work when displaying on a 'parent' subform. the form structure looks like this
frmCustomers
- sFrmCustomerItems
- sFrmCustomerOrders
i have a calculated control textbox in the footer of sFrmCustomerOrders with sums up all the prices using =sum([Price])and in my sFrmCustomerItems, i have a field called Amount (the total amount of all the items) and the Control Source formula i was using was =[Forms]![sFrmCustomerOrders]![sFrmCustomerItems]![txtTotalPrice] but i get a #NAME? error.
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Aug 5, 2014
I am using Excel/VBA as a frontend and Access backend. The sheet2 stores the queue name and Queue number. We have to update the sheet1 from column L to column O by looking for the values from the Access table for the date selected from the comboboxes. Now In sheet 2 , it says Queue number and in actual in access table it is the combination of Type & Type1 & Type2. So we have to look for Type & Type1 & Type2 in the table and find out total Batches ,Total Envelopes,Total documents and total pages and then store the values in the ExcelSheet1 from column L to column O.
The following formulas will be used in the select statment:
Total Batches = count(BatchNo) for date selected
Total Envelopes=sum(Envelopes) for date selected
Total Documents=sum(Cases) for date selected
Total Pages=sum(Pages) for date selected
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Apr 14, 2012
I am trying to set up some data access pages as data entry into a table with access 2000. I can see the records in both the data access forms and the HTML forms, but cannot create new records into the table. I have tried to change the property to DataEntry etc... but nothing seems to work.
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Oct 10, 2005
I've made an adp (access project ) file. I want to permit some users to look in the data but i'm not certain they have access installed, can i give them read-only rights by placing a data-access page in a network map? Can they use the functionality of a data-access page without having access installed?
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Mar 13, 2008
i have identical access databases with different data .I d like to unify the to one .How can i import only DATA from one to other
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Oct 21, 2012
how i can export the data from Access to excel using Access VBA for the specified sheet using data linkage with access database. Like we used to do it manually in excel as external data from access.Like we have some codes for linking excel file to database mentioned below;
DoCmd.TransferSpreadsheet acLink, , "region", "F:DB PracticeBook1.xlsx", False, "region"
Can we have something like this to link database table in excel file automatically.So that the excel size won't be that big and also it saves processing time.
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Apr 26, 2015
i have a database in access 2003 when i open it with access 2003 it shows data in table but when i open same table in access 2007 it shows only header rows , no data
how can i see this data into access 2007 or excel 2007.i want to link these table data with excel 2007 or access 2007 but with above problem i can't do it
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Dec 29, 2014
I have a table and a form. I need to input data in the form and click on a button to add this data into the existing table.
This is part of a bigger application which will be compiled and given away for use.
tblProduct
id = autonumber
name = text
InHand = integer
Price = float
frmNew
txtname = textbox
txtInhand = textbox
txtPrice = textbox.
I need to coy frmNew.txtname into tblProduct.name and so forth.
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Oct 9, 2012
We have an Access 2000 backend database resides in a network server drive while users connect to the backend tables with a mde file on their computers. All users have Access 2010 and the mde file was converted from the 2000 frontend with Access 2010.
The database have been running for a few weeks but recently users have been complaining about record lost on the backend table.We have also experienced one incident of data corruption where the main table could not be opened. After Compact & Repair, the table could be opened but a few records were showing xxxxx on all the fields and we have to delete and re-enter these records.Would they relate to using 2010 mde converted from 2000 frontend when the backend is still in 2000? I am a little nervous about converting both the frontend and backend to 2010 since I have heard various issues on the new version.
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Nov 2, 2006
Hi
Pretty new to access so hope these aren't daft questions!
I've got a table of documents, linked to 2 different tables which relate whether the document is a trial document (yes/no) and what cancer site it refers to (a list of 10 options). I need to be able to give users via a form the initial option of choosing to list a set of documents based on whether they are in a trial or not and also filtered by cancer site.
I've got stuck with trying to do this. I've been able to provide a form with a subtable that shows a list of documents by cancer type (by using a combo box), but I don't know how to further filter the list so that users can also filter by trial status.
Also another silly question - Within my table design for the documents, i use the old trick of setting up cancerid field to show the actual cancer name, not the number. However when I try this for trialid, which is a tickbox, it displays -1 or 0 not a yes/no option.
any help would be great. Thanks Jon
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May 13, 2005
Hello Experts..
I am new to Access. I have Access 2003.
When I try to create a data access page using Wizard, I am getting the following message.
'The wizard is unable to create your data access page'
When I click on Database and select Refresh, I get the other msg
"Microsoft office access is unable to connect to the data source specified in the connection string of this page"..
I am very badly stuck here..Please help.
Thanks in advance...
Arun.
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