I'm writing a task tracking database to be used during staff meetings. Each task should be assigned a priority, and no two tasks should ever have the same priority. Easy enough.
Here's where I could use some suggestions. If I have a new task, what would be easiest way to manage that insertion (assuming it has a higher priority than the lowest item), without having to renumber all the other items in the table?
Hi,
I'm building a database and here is what I'm trying to achieve:
I have a form which takes individual records and stores them in the table called Comments Draft. On the form, I have a Status combo box from which I can label each record as "Draft" or "Final".
When I select "Final" on the form, I would like to take the record and move it to another table, which I can call Comments Final and then create a query which would delete record in Comments Draft table.
or
When I select "Final" on the form, I would like to disable editing option for that record. In this case, I would not mind if the record stays in the Comment Draft table but I would prefer the first scenario I described above.
I've been playing with this for a while now and I'm able to label each record as draft or final in the Comments Draft table and I'm able to disable or enable editing for all records regardless if it is draft or final.
Does anyone have a suggestion on what I'm trying to achieve? I would greatly appreciate it.
Thank you,
-f
What is the best way to setup a phone number field that will contain numbers from North America and Europe?
Is it just one field that is text and no input mask? :)
Any suggestions?
Thanks
hi ...
i have this databases in which i wnt to link some tables from the server ...
when i go to linked tables and choose the table i want to link i get this error message :
The Microsoft Jet Database engine could not find the object 'Printlog32.dbf'.MAke sure the object exists and that you spell its name and the path name correctly..
But the table exists , when i go to link the table i choose the file type dBASE5
so can anyone tell me where my problem is ?
thankx
use of a query, or a report or it could involve changing the table structure.Say I have a many to one relationship, for simplicity we'll call the table on the 'many' side tblThing and the table on the 'one' side tblGroupofThings.When managing the records in these tables it is important that each Group of Things contains at least one Thing, but it isn't important that each Thing is part of a Group of Things.
Things and Groups of Things are constantly being added to the table. As I see it, the only way to manage this is from the Things table, or at least a form based on the Things table, as I am editing a foreign key for tblGroupofThings inside tblThings. However it would be easier for me to manage it from the Groups of Things end, so that my workflow goes as follows:
-I add a new Group of Things to tblGroupofThings,
-I then 'put inside' that Group of Things, the Things that belong inside it (i.e. make the foreign key field in those Things point to the Group of Things.
Managing from the Things end means I have to start of with the new Groups of Things which are 'empty' at the moment, decide which things need to go in them then swtich to Things and remember which Things need to go into which Groups of Things.all the talk about putting records inside other records when I'm really talking about foreign keys. I know that's not know it really works but to the user that's how it should appear to work.
I work for a firm who have a few thousand clients and we are wanting to go through a process of checking with them that the data we send them is going to the email address they would like it to go to. However in some cases we don't currently hold an address so we are contacting them by phone to get the addresses over the next few weeks.
The way I've chosen to do this is to use the excellent link between Access and Outlook to send an email to the address we have on file (or have gotten) with a very light form they can optionally fill in to update the email address if desired.All seems well in testing this with 2 exceptions:
1) I have 2 email boxes in outlook, my "personal" one and a group mailbox. I'd like the emails access sends to come from the group mailbox but cannot see an option to control this.
2) We're likely to send the emails out in tranches - is there a way to have a single table the drives the email process but some how have it know that we have sent the emails out for certain clients such that when I send a second tranche, it doesn't re-send to clients that have already been contacted?
Having had little luck in getting any concrete information about effective ways to manage ODBC data, and after days of long trials and errors, I thought at least I could write up a summary of what I've found to work well for ODBC sources and hopefully others may be able to contribute to this.Disclaimer: This is a far cry from being an authoritative and is woefully very subjective, being written by me and myself, using a MySQL server and Access 2003. I do hope that others who are able, can contribute more information to make this somehow more useful for those who would like to use Access as a front-end client.There are three principal issues that must be considered when you are using a ODBC data sources:1. Numbers of connections and different flavor of connections.2. Size of recordsets and network traffic.3. Binding forms to ODBC data sources.As a starting point, one should read the whitepaper on Jet and ODBC Connectivity. (http://msdn.microsoft.com/archive/default.asp?url=/archive/en-us/dnaraccessdev/html/ODC_JetDatabaseEngineVersion30ODBCConnectivity.asp ) This was for Jet 3.0, but should be valid for 4.0 as well. ODBC Driver and ConnectionsThe next thing is to understand what your ODBC driver is capable of. In a connection string, there is a parameter for "Options", which is usually a long integer. You should look at the ODBC driver's manual to ensure you have all options you need turned on. A good example would be to ensure that a certain data type is correctly mapped to Access's data type. In my case, I ensured that Big Integer (64-bit) were turned off because Access does not support this (and thankfully, I don't need it anyway). By far most important thing you want to look for is to ensure that the driver supports two things- Multiple statements and Active statements. Jet does try to pool all queries to the server into one connection whenever possible, but if the driver cannot support multiple statements over single connection, Jet will open another connection to submit a statement. Therefore, if you have a form that has a combobox, Jet will send two queries, one for form's recordsource and another for combobox's rowsource. In case of lack of support for multiple statement, Jet will need two connections. Even if your driver supports multiple statements, Jet may find it necessary to open a second connection if the driver cannot have more than one active statement. Active statement is when you fetch a big recordset and need to wait a bit for the full set to come over the wire. So back to that form with a combobox, if Jet find that the form's recordsource will take a while to be fetched, it will go ahead and open second connection to populate the combobox in order to allow for 'instantaneous' loading of a form from a user's POV.Wherever possible, keep numbers of connection to a minimum. As mentioned before, Jet will try to pool all statements into one connection wherever possible, but Jet cannot help you out if you issue a query using a new ADO connection, DAO ODBCDirect workspace, or create a recordset within VBA. If you want to avoid the additional overhead of another connection, you should use a stored query instead, and make sure it has a Connection string in its query property window set, so Jet knows that it uses ODBC data and pools it with its open connection to the ODBC server. The stored query can then be called within VBA without incurring another connection.DSN and DSN-less/ODBC and OLE DB connectionsThere are two ways to create connections, by using Data Source Name (DSN) or direct connection. To find right connection string, look at Carl Prothman's excellent website listing all possible connection strings (http://www.carlprothman.net/Default.aspx?tabid=81). Some people say connecting to DSN is better than without. Others say it's faster without DSN. One thing for sure is if you use DSN, you will need to distribute the DSN file to your users along with the finished database. I would recommend experimenting with both connection flavors before deciding which is better suited for your needs.To make a DSN connection DSN-less, look at Doug J Steele's example (http://www.accessmvp.com/DJSteele/DSNLessLinks.html) or perhaps this Add-in by Paul Litwin (http://www.mvps.org/access/modules/mdl0064.htm).Also, make sure you know whether you have different drivers available. I know for an example, some people prefer third-party drivers for Oracle over one supplied by Oracle themselves. Furthermore, some drivers are OLE DB which is supposedly better than ODBC (I say supposedly only because I am skeptical of Microsoft's promises of new and latest technology superseding a older technology, then dropping their claims and going back to older technology). Binding formsTo Jet's credit, it is quite intelligent in retrieving just enough rows to populate the bound form, and will continue to fill up the recordset periodically while a user is working on a row. However, Jet has some quirks where it can do something very stupid, such as asking for multiple full table scans. If you bind a form to ODBC table, Jet will do a full table scan. The simplest solution would be to add a WHERE clause to make the recordset smaller. But by far the better solution would be to set the recordsource's connection string to use ODBC instead of "(current database)". Jet will then query for keys, which it must have locally in order to manage a recordset, then afterward query a few rows at a time. If you can manage to keep keys smaller, all the better.Furthermore, if you want to use subform, do not use Master/Child linking fields. This makes Jet go ape-shit, issuing several queries to show tables and index which is quite unnecessary. Rather, leave the link blank, and set subform's recordsource with a WHERE clause to match the parent form's key, so Jet will only ask for rows that match the key only without asking for indexes and table status every time you move around.An additional benefit of making all queries for forms' recordsource an ODBC query is that you now have more control over how you handle those forms *with* Jet's intelligence. For example, you now can start transaction across multiple forms with subforms and commiting/rollbacking as you see fit, which would have not been possible using Access itself. I have been able to rollback the changes in two parent records and their related child records by issuing a SQL Pass-through query which simply says "Rollback;" and nothing was changed for any one of records, just as expected. If you have a combobox or listbox on a form, this will mean another query in order to fill in the rowsource. Ideally, you want to keep some tables local to front-end clients, especially for tables that will never change (e.g. a list of states or provinces for example). For tables that may be updated peridocially but is otherwise select-only, you need to decide whether you want to make it a dynaset or a snapshot. For a small set, snapshot is faster, but for a larger set, dynaset is faster. You will need to experiment with the rowsoource to ensure that the network traffic and time to load the rowsource is satisfactory. One problem is that Access won't accept an variable (at least I have been unable to do so) for a stored query's connection string, so if you need to change a connection string (e.g. you want to use different set of options, perhaps?), you would need to do this by hand, or at least write a function to loop through queries and updating the connection strings. Haven't tried that yet, but would imagine this is very possible.Keep an eye on SQL log when developingYou definitely will want to have the server write a log of what queries it has received from Jet to give you feedback in ensuring that Jet doesn't do anything stupid. This has told me far much more about Jet than working within Access environment. Unresolved issuesThere is only one thing I haven't yet worked on- Sharing a recordset for different controls. Suppose we have a form with a combobox and a subform, both which use same table as a rowsource and recordsource, respectively. In this case, Jet will issue two separate query to the server, even if they may use same recordset. If anyone has been able to show how to get such controls to share recordset, that would be cool.Also, I'm a bit worried about scattering connection strings all over the place, especially that it will contain a password. As I see no point in asking users to authenicate themselves every time they use a query with a ODBC connection string, given that variables can't be used in query's connection string. Would MDE make this less of a problem (I do not know if password still can be plucked out from a hex editor?). A possible solution is to synchronize Access's security with the server's security, because Jet will try to use Access's user & password for initial connection, and if a call to retrieve password was made along with a module at startup to 'fix connections' along with updating the connection string with the entered password, this may help somehow with keeping the password secret? Does anyone have more information on that?External LinkA useful FAQ (http://archives.postgresql.org/pgsql-interfaces/2000-07/msg00193.php) for linking Access with Postgresql which may be useful in giving you some ideas of how you can work with Access. If anyone wants to contribute to this, please do feel free to do so. If anyone finds anything that is dead-on wrong, please give me a good can of whoop-ass- I hate to lead blind into ditch, so to speak. :)
View 4 Replies View RelatedI have an estimating database, the "main" database is on my desktop, then it is also on a Notebook and Laptop and goes out with the bidders. At the end of the day, I want to sync all 3. I may enter info throughout the day on my desktop (which needs to sync up to the other 2) and vise versa. Using SharePoint is not an option as the Notebook and Laptop will not always have internet access.
View 1 Replies View RelatedI have a database for managing time related contracts.
I need to be able to run parameter queries but if I query the data by start date then and contracts which are current but started before the first date entered in the query (this is the same for end dates) are not shown.
I am attempting to create a database for managing nonconforming product internally.
Different stages will need to be assigned to an individual within the organisation, is it possible to have a lookup value in my table which draws its information from active directory?
All the users are obviously in here and managed already, I dont want to have to create and manage a separate list of users just for my database.
Basically I have a Customer Form, which I have a New party button on it,this button opens up the party form to a new party, what I would like it to do is open up a new party but make the new party for the customer I had selected in the previous form.I have tried the GoTo macro's but cannot seem to get it to work.
I am thinking on clicking the button it will need to get the Customer ID, and then open the party form, create new party, and paste in the Customer ID, which then updates the Name - Date - Address - Company Fields.
I have been tasked with creating a tool to analyse mobile phone bill data and present the analysis, and our recommendation, to a customers. Being new to Access (other than basic tuition) this has been a slow uphill task, which is finally nearing completion, however there is a problem which I have not yet been able to overcome.
The requirement is for the DB to open first on a splash screen (lets call it Form A) with fancy picture where our customer is selected from a combo box, the customer is then telephoned, a linked computer screen is established and our staff then click "Go" to proceed to a second form (Form B) showing an account overview and more details.
The problem I have is when "Go" is clicked, the second form loads via on click event, and even populates the correct customer in its combo box. Unfortunately that is as far as it gets - the combo does not look up the information. The customer needs to be selected again for the subforms and subreports to load with the customer overview. To clarify, form B just sits there blank until the customer is re-selcted from the combo box in form B.
On the form: User enters first name, then last name. Upon updating the last name field, I would like another form to pop-up and display all the people with that same first name and last name that the user just entered.
On the pop-up form: All of the matching first names/last names are listed with a button control beside each record that says 'Select'. The user clicks the select button beside the record he/she wants. This pop-up form closes and all of the data from this selected record is now showing on the original form.
So far, I have a query/form that pops up only showing the matching first/last names. I'm having a hard time getting my original form to auto-populate with that record that the user selects on the pop-up.
(Also my main form is actually a sub-sub form - so in my trials I could've been massacring my syntax trying to point to it.)
I am trying to create a user form with sub form using the form wizard. I have only 2 tables, Employee (main table) and Vacation (subform table). I pick the fields from Employee Table then fields fro Vacation, but the wizard treat the Vacation as main form and Employee as sub form.
View 4 Replies View RelatedI have a fault form which the user enters details of a fault. When the fault form is submitted the data is saved in the relevant table and the form is cleared so that the user can enter the next fault. On the fault form i have a subform which displays the faults previously entered by the user. I want the user to be able to click on an entry in the subform and open the orignal fault form and see the data that had been entered. How can i create this functionality??
View 9 Replies View Relatedhow to make my form controls change size / position as my form is resized / loaded on a computer with a different resolution. Several of the tutorials out there suggest putting code on the "on resize" property of the form. When I looked at the Northwind database to try to mimic their code however, it looks like they must be doing something different as there is no on resize code under the form properties and I was unable to find the code they do use.
View 4 Replies View RelatedI have a bound form which is from tblEmployee, I'd like to have a dataset below (like a splitform but not a split as they have limits) so when i search in the box it gives me say all the smiths - i select for example david smith and it displays his information in the form objects above so they can be edited?
View 1 Replies View RelatedI have one table containing name of restaurant with its address etc. Then i created another table to list out the restaurant workers names and details. Just as an example,
Table:Restaurant
Restaurant name
Address line 1
Address line 2
Restaurant #
Website
Table:StaffContact
Staff Role
Name
speciality
email
phone
I have the main form that has all the restaurant details only. And i have another form containing the Staff information. Please note the two table have a relation and it works well.
Now to make it user friendly(basically easier for the lazy ones), I dragged the staff contact form on to my main form and displayed it as a datasheet(basically a sub form).
Now, my boss does not want users to add/delete on this sub form(datasheet). So,he wants me to create buttons to open new record of staff for each restaurant(new form)
My issue is with opening a new record to enter a new person to the staff list and give them a role as well in form view.The new form has
So i ran a Macro, with open form with Where condition
Code:
[Staffcontact]![Rest Name]=[Forms]![MainForm]![RestaurantName]
But, it does not work .
What I would like to do is create a list box that will only display the information from another form that is related to the current form.So I have a form call Equipment Catalog and that form is related to Equipment features 1 to M relationship and the Equipment Features is related to a Features form M to 1.
So what I want to do is display all the related equipment features in a listbox that is related to the current PK of that form.So if there is only one feature on one form the list box will only display that one item however is there is 6 features on another it will display all 6.I have been trying SQL and Queries but I still can't get it to work.
Can I look up and verify data on a "second" form based on a selected record from first (still open) form.
I am trying to allow users to select a User Name from a combo box list and then open "Change Password" form when they select "Change Password" for that selected user name.
My problem is that I can't figure out how to associate and verify the data tied to the user name selected on the previous (Login) form ( I am trying to validate the old password tied to that selected record).
I have the first login form created, and it's working just fine. I also have the change password form created (and it's displaying the user name selected from the first form using:
Code:
Private Sub Form_Load()
With Forms![frmLogin]![cboUserName]
Me.txtPwdChgUserID = .Column(2, .ListIndex)
End With
EndSub
I also have the code written to validate and confirm old password, new password and validate new password (when the save button is clicked). I have yet to update the password with the new password (still trying to figure that out).
Attached zip file has screen shots of the two forms.
When I right click a row on the data sheet side of a split form an select "New Record" I want the curser to go to the first field on the single record side. I've placed this in the OnCurrent but it did no good.
Code:
If Me.NewRecord Then
Me!Descrfiption.SetFocus.
End If
Any way to set the focus to the single form Side of a split form?
The user will be creating a new project that contains a bunch of releases. The releases have standard names which are stored in a table tbl_ReleaseNames It should be noted that the list of names is not static.
The user selects which of the releases pertains to their project and then based on their selections, new records would be created in tbl_RFP_Release and then a subsequent form would open where it would display each of these newly created releases where they could enter additional information. I thought of creating an unbound checkbox associated with each of the standard names, and then checking to see if the checkbox was checked and then creating the new records followed by opening up the new form.
I am very new at Microsoft Access. I have two forms, A and B, that are filled out by two different users. Form A gets filled out first than form B gets filled out. Each has a name box as well as a birthdate box and a few other similar text fields. However, each form also has a few distinctive fields. I was wondering how I could input the common information in Form A to Form B so the user of Form B does not have to spend time retyping the name and birthdates again. In other words, I want to synchronize the similar records between the two forms. I would like the values to appear in a table as well. I would greatly appreciate it if someone could help me with the visual basic code. Thank You.
View 1 Replies View RelatedI have a button on a form which calls a module to show a calendar form. The user picks date and time, and saves it. The calendar form closes and adds the date and time to a text box on the initial form.I want to save the record so that the underlying table/query is updated, but it's not working. The record is not saved until the initial form is closed.Here's the form vba...
Code:
Option Compare Database
Option Explicit
Private blnFlag As Boolean, blnSaveIt As Boolean
Private Sub btnDelete_Click()
On Error GoTo Err_btnDelete_Click
[code]...
When I'm applying a sort and filter in a form, Access is updating the Filter and Order By properties of the form, so that it is possible to re-use in conjunction with Filter on Load and Order By on Load properties. However, a consequence of this is that when the form is closed, it prompts the user whether they want to save the design of the form. I want to circumvent this as I don't want to re-use the sort and filter and I don't want to be prompted to save the design of the form.
Although I can circumvent this by closing the form using a method that doesn't prompt for saving, the additional complication here is that the form in question is in the Navigation subform of a Navigation Control. Hence when I click on a another Navigation button, it (not me) closes my current form and hence prompts me whether I want to save the design of the form (if I have been sorting and/or filtering). I can't see how to circumvent this and the prompting is resulting in unacceptable usability.
I want to use buttons on a form to change the sort order on a continuous form. In the buttons click event I am using a public function (named Sort_1) to change the sort order. The first element of the event call is the name of a generic query (named Sort_1_Query1) and the query field to sort (LAST_NAME OR FRIST_NAME, depending on the button.)This is the Click Statement.
=Sort_1("Sort_1_Query1","LAST_NAME")
This is the Public Function
Public Function Sort_1(SortName As String, FieldName1 As String)
DoCmd.ApplyFilter SortName, FieldName1 & "between 'A' and 'Z'"
End Function
I think the problem is in the use of quotation marks or trying to pass the query field name to the Do Command or the use of an ampersand.