Sum Query Based Off Two Columns
Apr 15, 2008
I have a problem trying to sum a numeric column based off another column in the same table.
What I am trying to accomplish is to sum a numeric column if a corresponding column is Not Null.
I have uploaded my sample DB that to illustrate my problem. The query I am testing with is called Query1 and I am looking at summing point values from the task table grouped by the test case those tasks are in. I can easily sum the total number of points for each test case. But when I add another field to the query to sum the point values of the task in the test case that have a date entered into its corresponding date field it will not sum them correctly.
The result I get is the same sum total is shown for all three fields in the query.
I have tried several attempts at making criteria for this to work but nothing seems to work the way I want it too.
Here are my attempts:
IIf(Not (Sum([Task].[Points]))=IsNull("Attempted_Actual"),Sum([Task].[Points]),0)
IIf(Not (Sum([Task].[Points]))=IsNull("Completed_Actual"),Sum([Task].[Points]),0)
Not IsNull("Attempted_Actual")
Not IsNull("Completed_Actual")
My question is:
Is it possible to do want I want all in one select query or would this be something to code in a VBA module and then just call that module in a report?
My plan was to do this all in a query then build a report to display this query.
I have attached my dummyDB file and you can look at the Test_Case Table and expand each test case to see the data I have populated.
Any guidance would be appreciated.
Thanks,
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Feb 4, 2008
I will need to create a new column in a query with data based off of two columns currently in my DB.
Current fields are: [TestType] & [TestReason].
New TEMP field will be [TestCombo]
TestType has 4 possible option via drop down.
TestReason has 21 possible options via drop down.
TestCombo will be one of 10 options depending on the data in TestType & TestReason.
examples: (here is an example of how the combo field will be populated. There will be ten total rules like this. one for each possible text option in the combo box.)
If [TestType] is "DRUG" & [TestReason] is "PRE" or "RAND" or "PA" then [TestCombo] would be "DOTDT".
If [TestType] is "ALCOHOL" & [TestReason] is "PRE" or "RAND" or "PA" then [TestCombo] would be "DOTAT".
If [TestType] is "DRUG" & [TestReason] is "N-PRE" or "N-OTHER" or "N-FUP" then [TestCombo] would be "NDDT".
The data does not need to be saved anywhere at all in the database, just generated when pulling this query. It will then be exported and dumped into another system.
Thanks. Here is a temp copy of the database with some junk data to maybe make it a little more clear.
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Sep 10, 2013
I have a database table in which I'm trying to pull sales data and generate sales reports from. The problem I face is that the sales data is recorded into a table with this structure:
Year | Customer | Sales_Month_1 | Sales_Month_2 | Sales_Month_3
Rather than having a single field "Month" in which I could set criteria or prompt the user to select a month to derive sales data from, I need to write a query that through user input (or through some code within the query) the right field will be selected. An example of this would be generating a report for the 1st month of the year, obviously.
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Jul 25, 2013
I am working in MS access 2007.
What I am trying to do is fairly simple i just dont have the ability to correctly code what i want to do.
I want to filter my query based on some criteria in multiple columns. But i only want the query to filter based on the specific criteria if a checkbox has been selected.
Basically i want the criteria for one of the columns criteria to read
IF a check box "Check0" is selected THEN filter the column to only records that = 1 and if "Check2" then filter all records that = 2
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Feb 18, 2014
I am trying to add calculations to queries based on columns in the query... it seems to randomly expect 'Expression' or 'Group by' as column types, and Im having to create 3 sets of queries following on from each other to de-dupe data and allow filters on calculated values.
Also I've got a function which turns a date into a quarterly cohort, e.g. Oct 2013 -> 20134. I use ot on a lot of dates. I created a VBA function, CohortQ used as follows in queries:
Cohort: IIf Year([InputDate]) < 1990 or Year([InputDate]) > 2020, 0 CohortQ([InputDate]))
In the VBA, InputDate is defined as a date
Code:
Function CohortQ(InputDate As Date) As Integer
If InputDate = 0 Then
CohortQ = 0
Exit Function
End If
[Code] .....
But when I run it on a date field, it gives me a data mismatch error. I can't step through as it's working on 600K rows.
If I put the function into the query,
Cohort: IIf Year([InputDate]) < 1990 or Year([InputDate]) > 2020, 0 Year([InputDate])*10+DatePart("q",[InputDate]))
it works.
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Aug 8, 2013
I was able to use the UNION ALL qry. But, when I have another file (like original2) that does NOT have all the columns listed in the UNION ALL qry, I get a Parameter value box asking for the missing columns when I run the qry.
Example:
original1IDDateGroupChristianJohnnySteve 18/5/2013A1528/5/2013B338/5/2013C2348/5/2013D2358/5/2013E5
original 2IDDateGroupChristianJohnny18/6/2013A212528/6/2013B2338/6/2013C2248/6/2013D22
The UNION ALL qry includes all the possible resources ( includes all the possible column fields Christan, Johnny, and Steve).
When I run the UNION ALL qry with the original2 file, An "Enter Parameter Value" box is displayed with the mssing column name "Steve".
Is there a way to Map the original2 table into a working table with all the columns, or use VBA code to construct the UNION ALL qry to only include the existing columns? My data has variable columns and I'm trying to avoid the parameter popups.
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Feb 15, 2006
Hello everyone,
I have a combo box on a form tha displays information based on 2 columns from a table.What I want the combo to do is to allow the user to select the row he wants and for the field that is bound to the combo box to store the outcome of collumn1 + collumn2 (string values).
Is this at all possible and if so how can I do it cause I can't find a way.
Thanks for all your time and effort :)
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Feb 15, 2006
Hello everyone,
I have a combo box on a form tha displays information based on 2 columns from a table.What I want the combo to do is to allow the user to select the row he wants and for the field that is bound to the combo box to store the outcome of collumn1 + collumn2 (string values).
Is this at all possible and if so how can I do it cause I can't find a way.
Thanks for all your time and effort :)
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Aug 23, 2011
I have a requirement of searching the database based on 3 columns. I have attached the search form and the code.
Private Sub cmdSearch_Click()
Dim strSQLHead As String
Dim strSQLWhere As String
Dim strSQLOrderBy As String
Dim strSQL As String
Dim strJoin As String
[Code] .....
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Oct 19, 2005
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Please help!
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Nov 19, 2013
What I'm trying to do is create columns based on subgrouping. See attached example in excel.
It's almost like transposing but not it.
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Aug 18, 2012
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Apr 3, 2013
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I have the following code which seems to be working but for relatively large data ( about 5k), it does not select all the data that meets the criteria:
Code:
SELECT *
FROM datatable
WHERE ((([datatable].[Unit] & [datatable].[Bar Code] & Abs([datatable].[Amount]))
In (SELECT datatable.Unit&datatable.[Bar Code]&abs(datatable.Amount)
FROM datatable
GROUP BY datatable.Unit&datatable.[Bar Code]&abs(datatable.Amount)
HAVING count(*)>= 2 and sum(datatable.Amount)=0)))
ORDER BY [datatable].Unit & [datatable].[Bar Code] & Abs([datatable].Amount);
identifying the bug in this code that makes it not pull all the data meeting the criteria.
See sample data below:
# Unit bar Code Amount
1. AAB Mac1 2.75
2. AAB Mac1 -2.75
3. AAB Mac1 1.24
4. AAC Mac3 35.00
5. AAC Mac3 -20.00
6. AAC Mac3 20.00
7. AAD Mac3 16.11
8. AAC Mac2 11.00
9. AAC Mac2 -11.00
10 AAC Mac3 12.05
11 AAF Mac3 -12.05
12 AAD Mac3 -16.11
13 AAC Mac4 35.00
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Jun 8, 2012
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I have searched on the web and I found that the following:
On a button based on the main menu form:
Code:
Private Sub Go_Click()
Dim stDocName As String
Dim stOpen As String
stOpen = Me!cboDest
stDocName = "Datasheet"
DoCmd.OpenForm stDocName, , , , , , stOpen
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Code:
Private Sub Form_Open(Cancel As Integer)
Select Case OpenArgs
Case "USA"
Forms![Overflow]![Tasks].Visible = True
Forms![Overflow]![Constant Number (Min)].Visible = True
[Code] ....
I have done it as a test, but it appears that it does not work. It opens the forms, but it does not hide or show the columns based on the option, it brings all the columns.
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May 28, 2013
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Mar 20, 2013
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Mar 22, 2006
Hi all,
stuck on this, not sure if it can be resolved....
I have a parameter query for which the parameter is based on a form field entry (i wanted to avoid the dialog box popping up).
No problems with this....however, I want to create a chart based on the same query however, i get the following error message because it does not recognise the query parameter.
Error Message: The Microsoft Jet database engine does not recognise '[Forms]![frmChooseDTDate]!DateOccured' as a valid field name or expression.
Can this be resolved?
Help most appreciated!
regards to all
K
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May 14, 2014
I have a MS ACCESS 2010 database with a data table which i am trying to create a query from. I have 6 columns of data( one with an ID Field and 5 Name Fields). Below i have made examples of how it first appears as a simple query and the second will show you what i would like it to look like.
What the simple query looks like: [URL] ...
Second what I want the query to look like: [URL] ....
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Jul 15, 2007
Hi,
I'm a newbie to Access. I have created a query showing the result base on other calculation. The returned results are in numeric. I would like to know how to sum up the returned results on row to a new column.
A b new column
100 200 300
200 150 350
Your kind help will be highly appreciated
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Aug 23, 2006
Hi everyone....
I have imported a data sheet into Access that had certain columns a different color...green...they were colored so that the end user would
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Also the end result is from a Query...does that make a difference ?
Thanks....
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Nov 23, 2007
Hi all,
This is a strange one. I have a VERY simple query that runs directly off a single table which contains about 7 fields and one PK. I am pulling through 4 columns from this table including the primary key. I am renaming the columns using the format "NewName: Record_Id" format. I have also tried changing the caption on the query column properties.
Basically, the problem is that I save and close the working query but when I either close the database down or make a change to another form or query, the column names all get changed to a single value of the table, currently "Report Title". When the query is run, all the columns are shown with the same header name and the data results are all the same.
I have checked my relationships and they are fine and I have also done a compact/repair but without any luck. Can anyone please help me?
Thank you.
Gareth
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