Summing Data Between Two Dates (When Dates Are Different Per Record)

Nov 15, 2011

I have a master table which shows all transactions per record (person) over a financial year.

Each record person has a seperate package period over which their spend needs to be measured. Therefore although I have all their transactions for the year, I only want to sum their transactions between their given [start date] and [end date] which are in columns.

I need to be able to create a field which sums all expenditure per record between the start and end dates

Name Start Date End Date Invoice Date Amount

Matt 15/5/11 15/9/11 1/11/11 £100
Matt 15/5/11 15/9/11 7/7/11 £200
Matt 15/5/11 15/9/11 12/12/11 £200

In this case I would only want to sum 7/7/11 as this is between the start and end dates

I want to write something like sumif([Invoice Date] is between [start date] and [end date] - not sure where or how exactly

(The start date and end date will always be the same per person)

Is this possible in access?

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Queries :: Expression Summing From Fields With Dates

Aug 3, 2015

I am involved in centrally managing a project , a part of which involves employees of certain companies being given a weekly subsidy for study on academic courses. I have successfully set up a table for all the learners and a related table for companies.

Each learner will receive a fixed weekly rate subsidy in the first year, and a lower fixed weekly rate subsidy in the second year. Somebody (not me) will need to check their paychecks to ensure that employees have been paid and all is above board. The learners/employees can start on the programme at any time. I need a way to track this (total claimed amounts, where they're up to etc).

My theoretical solution, is to have a field for each week a learner is on the programme (52 first year, 52 second), and instead of entering a currency amount in the field, the check-person can enter the date they saw the evidence and are happy with it. I thought then if I create a query that searches any dates that fall within the current claim period (eg >01/01/2015, <=Date()), and multiplies field count that fall within those parameters by first/second year subsidy rate if they're in that table. I think my logic is sound, I am just not sure how to write the query/expression, or if it's possible, or if there is a much simpler way to do it.

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Returning All Dates Between Two Dates In The Same Record?

Nov 3, 2005

Hi,

Please bear with me here as it's a little involved.

I'm doing a staff profile website which includes a section where they can enter their annual/other leave details.

I decided to store their leave in two fields Start_Date | End_Date rather than each individual date that they took - the short and wide approach vs long and narrow.

This has left me needing to do a query that would return all the dates between the start and end dates inclusive.

Example:

StaffID---Start_Date---End_Date
---1-----12/12/2004--14/12/2004

Returns:
StaffID---Leave_Dates
--1-------12/12/2004
--1-------13/12/2004
--1-------14/12/2004


I appreciate i could do this using some script to loop through a recordset and build an array of dates but i wondered/hoped that it could be done using SQL.

As it is an asp page i can't use user defined functions in a VBA module in Access so the solution would need to be pure SQL.

Is this possible?

Any help v.much appreciated.

TS

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May 12, 2014

Any way to have a form with Dates as column headers to update a table where the dates are stored in rows???

The table set up is like this:
tblOpHdr
DiaryID (PK) - OpDate (Date)

tblOpDetail
DiaryID (FK) - CostCode - MachineNumber - MachineHours - etc

I'm just wondering if there's any way I can do this with a datasheet or a crosstab type setup?

It's Access 2010.

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Aug 28, 2013

I have built a query to calculate the expiry dates of training courses but I am trying to input a criteria so that only dates within 90 days of todays date show. I am using Date()<90 but it doesn't return the correct information. What the criteria should be for this?

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Queries :: Access 2007 - Select All Dates Between Two Dates?

Apr 9, 2015

I have a table of records, which has within it two date fields (effectively, a 'start' and 'end' date for that particular record)

I now need to create a query to perform a calculation for each date between the 'start' date and the 'end' date

So the first step (as I see it anyway) is to try to create a query which will give me each date between the two reference dates, in the hope that I can then JOIN that onto another query to perform the necessary calculation for each of the returned dates.

Is there a way to do this?

So basically, if for a particular record, the 'start' date is 01-Apr-2015 and the 'end' date is 09-Apr-2015, can I produce a dataset of 9 records as follows :01-Apr-2015

02-Apr-2015
03-Apr-2015
04-Apr-2015
05-Apr-2015
06-Apr-2015
07-Apr-2015
08-Apr-2015
09-Apr-2015

(The *obvious* solution would be to create a separate table of dates, from which I could just SELECT DISTINCT <Date> Between #04/01/2015# And #04/09/2015# - but that seems like a dreadful waste of space, if that table is only required to generate the above? And it would have to cover all possible options; so it would either have to be massive, and contain every possible date - ever! - or maintained, adding new dates as necessary when they are required. Seems horribly inefficient!)

Is it possible to just select each date between the two reference dates? Or can you only query something which exists somewhere in a table?

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Subtracting Dates From Adjacent Dates In Same Column

Sep 7, 2006

Hiya-

I have a database with 5000 entries, corresponding to about 10 entries for about 500 people. Each of the entries is dated, and I need to calculate the time intervals between each person's sequential entries in the table.

One way of doing this is to create another column that contains the date of the previous entry. I can then use DateDiff to subtract one date from the other and give me the difference in days.

This approach falls down if I then work with only a subset of the entries - I would have to re-enter the previous entry dates as the time intervals would have changed.

What I really need is a way of subtracting the date from the date in the cell directly above it. Will Access let me do this, or is there a better way?

Many thanks, Jules.

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Queries :: Count Dates Between Dates In Two Tables

Jul 8, 2014

I have two tables with dates. Between (!) every two following dates in table1, I want to know the number of dates in table2. How do I write an SQL query for this? The tables I have are up to a few hundred records in table 1 and a few thousand records in table2. So to prevent that this takes hours I need a fast query.

To explain the query I need, for example:
table1
01/01/2014
15/01/2014
17/01/2014
30/01/2014

table2
01/01/2014
02/01/2014
05/01/2014
17/01/2014
18/01/2014
20/01/2014
21/01/2014
25/01/2014

So the answer of the query would be 2,0,4.

Explanation:
Between 01/01/2014 and 15/01/2014 in table 1 there are 2 dates in table2 (01/01/2014 is not included between the dates)
Between 15/01/2014 and 17/01/2014 in table 1 there are 0 dates in table 2
Between 17/01/2014 and 30/01/2014 in table 1 there are 4 dates in table 2

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Apr 4, 2012

I have a scenario where the first three rows of date which have dates of 4/1, 4/4/ 4/6 with ndc 5513026701; next six rows that have dates from 4/8 to 4/20 with ndc 5513014801; next three rows that have dates from 4/25, 4/27, 4/29 with ndc 5513026701.

The issue I am having is I do not know how to have separate min/max dates for ndc 5513026701 since when I group by ndc 5513026701 min = 4/1 ; max = 4/29. I need to have min = 4/1 and max = 4/6 for one row and another row of min = 4/25 and max = 4/29.

Any easy way to sequentially create min/max for each ndc 5513026701? I wasn't sure how to verbalize this so I have attached a sample worksheet.....

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Nov 24, 2014

I've been asked to get some information from my database and I'm a bit stuck.

I have a list of refunds in tbl_main and each one includes a dateReceived. I make a record in either tlk_located, tlk_unableToLocate or tlk_bulk depending on the outcome when we're trying to send the money back to whoever it belongs to. Each table has a time stamp (named locatedTime, unableTime and timestamp respectively) field

My manager wants me to report how many entries were unworked on each day in the year, and what the value of them was. An entry is unworked if there is no entry in either of the 3 tables.

So I need a query that lists a range of dates, and for each date counts the number of entries where tbl_main.dateReceived is <= to that date and either has no record in located,unable or bulk or has a record with a timestamp > than the date. (It has been processed now, but hadn't been on the date we are looking at)

I can manage a query that looks at a certain date that it prompts for on each run:

Code:
SELECT Count(tbl_main.trust2PK) AS CountOftrust2PK, Sum(tbl_main.amountRefunded) AS SumOfamountRefunded
FROM ((tbl_main LEFT JOIN tlk_located ON tbl_main.trust2PK = tlk_located.trust2FK) LEFT JOIN tlk_unableToLocate ON tbl_main.trust2PK = tlk_unableToLocate.trust2FK) LEFT JOIN tlk_bulk ON tbl_main.trust2PK = tlk_bulk.trust2FK
WHERE (((tbl_main.dateReceived)<=[cutoffDate]) AND ((tlk_located.locatedTime) Is Null Or (tlk_located.locatedTime)>[cutOffDate]) AND ((tlk_unableToLocate.unableTime) Is Null Or (tlk_unableToLocate.unableTime)>[cutOffDate]) AND ((tlk_bulk.timeStamp) Is Null Or (tlk_bulk.timeStamp)>[cutOffDate]));

I would like a query that lists all dates in a range, and shows the same information for each day listed.

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Jun 22, 2005

We have a database that we are sharing on a network How can I set up a table (or other method) that will automatically log when the database was last updated and who did it (the username). I would like to be able to run a report based on the modification dates of a particular user. Thanks in advance!

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Jul 31, 2005

Help!!!
I am setting up a database with 'open' and 'close' dates of an event for each record/ID. I want to be able to sort/query my results into the next event (i.e. open or close) as it will be happening so that I can plan for each event, but I am not sure how to go about doing this. I have tried various queries but because the information is linked to one ID it does not want to duplicate the information in the record. I can set up separate queries for the 'open' and 'close' dates but I can't seem to be able to tie it together
=>I have 2 queries, but I really need it to be at least in one report in date order each record appearing twice ...once at the open date, once at the closing date.
anyone....please!!!!!!!
:) thank u

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Mar 5, 2008

I have a database which records time spent on various projects and I would like to be able to calculate the time spent on any particular project between two selected dates. The report and the query behind it already works to display the time accrued on all the dates of a project, but I want to be able to break it down to small ranges of dates

I have a form on which the user selects the start date and the end date. How can I apply this calculated information as a criteria in a query so that I can produce a report with the relevant information on it.

I already have the report and the date selection form designed. The dates selected go into two unbound fields which have a date format.

I hope someone can help me.

Rob

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Aug 18, 2014

I'm not sure if I am biting off more than I can chew. I have a text field in each record in my database (Inherited) The db has nearly 5,000 records. I would like to split the field into records in a seperate table. An Example of the table as is now;

Code:
MemberIDBoats
5882Opossum(78-80) (87-89) Otter(80-84) Opportune(91-93) Turbulent(97-00).
5883Astute Auriga Aeneas Affray Amphion
2407H34 O10 Porpoise Trenchant Tapir.

I want to create a table as follows;

Code:
MemberIDBoatFromTo
5882Oppossum19781980
5882Oppossum19871989
5882Otter 19801984
5882Opportune19911993
5882Turbulent19972000
5883Astute
5883Auriga
5883Aeneas
5883Affray
5883Amphion
Etc.

Is this possible in one hit or do I need to process the records without dates first and then run another process to split those with Dates? I say dates but the field is a text field. About 15-20% of the records contain dates which are always enclosed in parenthesis.

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Dec 14, 2013

I have a query that records a status update, and the date it was made by an employee etc. The table has a secondary key related to ... lets say a project table.

E.g.
Status Id; EmployeeID;ProjectsID;Status;Date

I want to calculate the average amount of days it takes for a status change occur.

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Feb 9, 2005

I have a HUGE system which presently restricts updating a "Final Action" date to today's date only. However, I want to change it so users can input dates for only the present working week. The present coding is as follows...

Private Sub dteActioned_AfterUpdate()
Dim strTime As String

strTime = "07:30"

gintChanged = gintChanged + 1

If Not IsNull(Me![dteActioned]) Then
If Me![dteActioned] > Now Then
gintReply = MsgBox("Your actioned date is later than today !!", vbOKOnly + vbCritical, "Oops")
Me![dteActioned] = Null
Me![dteActioned].SetFocus
GoTo Exit_dteActioned_AfterUpdate:
Else
If Format(Me![dteActioned], "dd/mm/yyyy") < Format(Date, "dd/mm/yyyy") Then ' final action earlier than today
If Weekday(Now) = 2 And Format(Now, "hh:mm") > strTime Then
' If Weekday(Now) = 6 And Format(Now, "hh:mm") > strTime Then
' Not acceptable to enter a previous date
' older than 7 days is not acceptable
gintReply = MsgBox("Now too late to accept this 'Final Action' date !", vbOKOnly + vbCritical, "Oops")
Me![dteActioned] = Null
Me![dteActioned].SetFocus
GoTo Exit_dteActioned_AfterUpdate:
Else
' Previous date is acceptable but only as far back as 7 days
If CVDate(Me![dteActioned]) < CVDate(Now) Then
' older than 7 days is not acceptable
gintReply = MsgBox("Now too late to accept this 'Final Action' date !", vbOKOnly + vbCritical, "Oops")
Me![dteActioned] = Null
Me![dteActioned].SetFocus
GoTo Exit_dteActioned_AfterUpdate:
End If
End If
Else
' Actioned date is acceptable since it is today's date
DoEvents
End If
End If
End If
' if today is a Monday Only accept final action dates which fall within the previous week if today

Exit_dteActioned_AfterUpdate:

End Sub

Probably very simple but I just can't get it to work. Help please! Time is short.

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Jun 10, 2007

Hello!

Is it possible to group data in form from table within two dates with aggregate function DLookUp,

Thanx

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Jan 2, 2013

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May 30, 2006

The Database is coming along nicely now, but in need of guidice with this one:

On the main table of the contacts I have what you could call a date of 01/01/06 and a combo box next or below that that I select what risk levels to asign the user.

Each user would have a no of year review based on the risk level:
High = 1 Year
Med = 2 Years
Low = 3 Years.

There is another date box that is blank at the moment, what I am looking for query wise or another way is on change/update the risk level is to add the start start in this case 01/01/06 (if user is Med Risk - then add 2 years) and adding risk level giving me a new date of 01/01/08 in the blank date box (this option will make the main table update.

Can anyone point me in the right direction for this one?

Thanks

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Jun 7, 2013

I have a sub form dragged into a main form that shows all existing diary entries. I have already got code for various different filters but I am struggling to wrap my head around this one. Just want the user to input two dates and then the sub form to show all the diary entries between those 2 dates. Or maybe a drop down box listing various lengths of time from today's date and showing entries within that time scale. Whatever is easiest tbh. Would I have to use date diff for this?

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Feb 4, 2014

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Jun 9, 2015

I am trying to create a Totals Query which returns a data set between two dates. So far I have managed to select the data I want (Please see attached screenshot). However, I only want to select records between a date range working on my field [DueDate]. If I add the due date field to the current query then it removes the grouping and all records are displayed.

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May 29, 2015

Giving up after a zillion tries. I have a table (tblLOADS) containing: BROKER, PUDATE, MATERIAL & DRIVER. I am able to create this query:

SELECT tblLOADS.L_ID, tblLOADS.BROKER, Max(tblLOADS.Pudate) AS MaxOfPudate, tblLOADS.Material, tblLOADS.Driver
FROM tblLOADS
GROUP BY tblLOADS.L_ID, tblLOADS.BROKER, tblLOADS.Material, tblLOADS.Driver
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Problem: It's datasheet view displays all of the records for BROKERS, PUDATE, MATERIAL & DRIVER, instead of ONLY the records for the last PUDATE of each of the BROKERS, with their corresponding MATERIAL & DRIVER fields.

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Queries :: Find The Recent Available Data Based On Dates?

Jul 9, 2014

I have a price table:

Code:
tblPrice
PosNr PriceDate Company Price
1 01.01.2014 Firma A 5
2 02.01.2014 Firma A 7
3 03.01.2014 Firma A 9
4 04.01.2014 Firma A 8
5 06.01.2014 Firma A 6
6 02.01.2014 Firma XY 11
7 03.01.2014 Firma XY 9
8 04.01.2014 Firma XY 7
9 05.01.2014 Firma XY 8
10 06.01.2014 Firma XY 10

And I have a table with the dates, for which I need a price.

Code:
tblDates
PosNr PriceDate Company
1 01.01.2014 Firma A
2 02.01.2014 Firma A
3 03.01.2014 Firma A
4 04.01.2014 Firma A
5 05.01.2014 Firma A (no price available)
6 06.01.2014 Firma A
7 02.01.2014 Firma XY
8 03.01.2014 Firma XY
9 04.01.2014 Firma XY
10 05.01.2014 Firma XY
11 06.01.2014 Firma XY

And now I want to combine this tables, and for the dates which have no price, the last price should be taken.

Code:
tblResult
PosNr PriceDate Company Price
1 01.01.2014 Firma A 5
2 02.01.2014 Firma A 7
3 03.01.2014 Firma A 9
4 04.01.2014 Firma A 8
5 05.01.2014 Firma A 8 (actualy no priceavailable, so take last price)
6 06.01.2014 Firma A 6
7 02.01.2014 Firma XY 11
8 03.01.2014 Firma XY 9
9 04.01.2014 Firma XY 7
10 05.01.2014 Firma XY 8
11 06.01.2014 Firma XY 10

how I can get this?

I have this code, but it need hours.

Code:
SELECT tblDates.PosNr, tblDates.Company, tblDates.PriceDate, (SELECT TOP 1
B.Price
FROM
tblPrices As B
WHERE
B.Company = tblDates.Company
AND
B.PriceDate <= tblDates.PriceDate
ORDER BY
B.PriceDates DESC ) AS Price
FROM tblPrices RIGHT JOIN tblDates ON (tblPrices.PriceDate = tblDates.PriceDates) AND (tblPrices.Company = tblDates.Company);

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Jul 24, 2014

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Quote:

SELECT Breakdowns.BreakdownDate, Breakdowns.Time, Breakdowns.Shift, Breakdowns.Downtime, Breakdowns.Equipment, Breakdowns.Conveyor, Breakdowns.Fault, Breakdowns.Stopper, Breakdowns.Gate, Breakdowns.Dolly, Breakdowns.Carrier, Breakdowns.FaultType, Breakdowns.Comments, Breakdowns.Tradesman
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WHERE (((Breakdowns.BreakdownDate)=Date()) AND ((Breakdowns.Time) Between #00:00:00# And #6:29:00#) AND ((Breakdowns.Shift)="Night")) OR (((Breakdowns.BreakdownDate)=Date()-1) AND ((Breakdowns.Time) Between #22:30:00# And #23:59:00#) AND ((Breakdowns.Shift)="Night"));

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Feb 25, 2013

I have 2 gig of order data which has duplicates due to different invoice dates. How can I combine the dates into one cell so I only had one row of Order data.

i.e. order number, price, order date, invoice date

same order number, same price, same order date, different invoice date.

How do I combine the second line with the first so that I only have the data once.

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