Summing Totals In A Form - ? Table View
May 1, 2005
Would someone be kind enough to look at the following two attached mini databases. I have this recurring problem when I set things up that I cannot get some figures to appear in the table - only on the form.
In Example 1 I am trying to get the Total Score to show up.
In Example 2 I am trying to get the corresponding score to the description to show up.
I think it is something to do with me referencing the field not the look-up table but I really don't know any more.
Thanks
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Sep 22, 2005
SELECT Commissions.TransactionID, Commissions.OriginatorID, Commissions.AmountPaid, Commissions.DatePaid
FROM Commissions
WHERE ((Commissions.DatePaid)> DateAdd("d", -32, Date()));
I want to add up commissions paid in a month using a simple query and im not sure how to proceed from here. This example will pull records for the last 32 days, but now how do I do the sum commissions.amountpaid to work?
Thanks for any help.
Scott
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Mar 17, 2014
I have a number of querys which search by month and year, I want to be able to sum up 3 of the querys together and display this in a text box on a form... I have tried dsum etc but I can't seem to do it...
So basically I want the totals which are dsumed into the same form to calculate together in a different query if required... This would be simple except one of the months if from the previous year...
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Sep 1, 2005
Hey there, Im currently making a form so users can enter project information. For this particular project, the user must choose from a variety of options, and each option has a number value assigned to it for a rating. Now at the end of this form, I want a sum of the ratings, and then entered into the table. I am using a text box for the sum of ratings, and can get the sum of ratings to work on the form, but this data is entered as a 0 in the table. If anyone could help me find a way to put the actual sum in the table, that would be excellent.. thx a lot.
If it would be any help, here are the names of text boxes that I'm adding:
Health and Safety Rating, Maintenance Rating, Equipment Rating, School Size Rating, Student Enrollment Rating, SD Priority Rating, Project Requested Previously Rating
Those ratings must be added into "Total Rating"
Thankyou!
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Apr 1, 2014
[AR&R Hours]+[PTO # of Hours]+[Meeting/Calls # of Hours]+[System Issues # of Hours]+[BAU Training # of Hours]+[Exception Processing Hours]+[AIG Related Activities]+[Admin Work Hours]+[Migration Hours]+[Project Hours]
Need the fastest and easiest way to auto calculate the above in a field on a form. i can get it to calculate in a query but need it to do in the form as well.
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Feb 16, 2014
Is it possible to set up a view within an access app to show a number of different "grand totals", related to one or more tables. For example, I'd like to display the total value of all orders, the total number of orders and the total number of items ordered, on a single view. In this case, all the information comes from one table - Orders, which contains fields - Total Cost and Quantity. I've tried to create a Summary view, but that requires me to use the "Group By" function, which I don't want here, so I tried to do it with queries, but it seems to involve multiple queries, which then means multiple views.
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Jul 5, 2013
I have been unable to get the Totals row in Access 2013 to calculate any values in Datasheet view. I can bring up the Totals Row to select a function
But when I click Sum (or Count or Minimum, etc), nothing happens:
It is a 100% local table, not SQL, not linked. The problem has been noted on two separate machines using Windows 7 x64 and Microsoft Access 2013.
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Jul 1, 2005
I have made a couple of posts about this and had no response as yet. Maybe i didn't explain it well.
I have a form that logs emails. The emails are either "to" or "from" a person. I want to have two queries that pick out either to or from. Now each person i know sends me several emails over time obviously but i am only concerned with their last email or MY last email to THEM because that determines if i should email them back or if i am waiting for them to contact me. At the moment i am having problems filtering out the last record for each person which determines whether i need to email them or they need to email me. I also use the record to log when the last mobile text was sent, phone call etc so it is not just emails. The following is what my formsfields look like
CommunicationID
Communication type
TO or From
Date
Day (automatically taken from the date)
Subject
I cannot for the life of me get the filter to work properly. Currently i am either getting more than one record for each person or the results are jumbled up. I really need a better understanding of how to use the totals thingy in the querys design view. I'd really appreciate some help on this. Thanks....Ross
:confused: :confused: :confused:
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Oct 4, 2013
I have a sales form. The sales form has many Call, Meetings and Emails linked to each sales record. I want to total all the number of calls, meeting and email records related to the sales record to give a total- Touches.I've created 3 queries;
1 - Counts Calls
2 - Counts Emails
3 - Counts Meetings
These all work fine however when I combine them to attempt to count the results it doesn't produce the correct results.I have a second query as well (no pun intended).
I am trying to sum together a column that has values in Time. The results displays as a decimal. How can I have the result display as a Time i.e. 1:20 (1 hour 20 minutes).
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Aug 13, 2011
Is there any way to display buttons in table view? I would like for the data from a table to be in datasheet view, but would also like the option to tweak the data with a few buttons.
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Oct 19, 2005
After reading many of the posts here, I decided that one of the problems with the tables in the db I was working on was in the primary keys. I had used the same field name as the primary key in all of my tables. This was RecipID, which was a user entered textbox with an example in a label beside it showing the format to use.
After reading stuff here, I decided this wasn't a good idea. So I changed RecipId to be an autonumber in the parent table (Household_Info) and a long integer foreign key in the children. Also, I added some fields to the parent table to identify the head of household (lastname, firstname)
I already had a continuous form made with a subform and a pop-up form associated with it based on my previous tables. Reran the query underlying the form, and the new fields showed up in the field list box for the form. The fields are all still present in design view, but I get a totally blank form in form view. I checked the forms recordsource and made sure that it was set to the new query.
Can anyone give me an idea about what I'm overlooking? Do I have to recreate the form?
(Sorry if this is a repeat of a question someone has already addressed, but I couldn't turn up any relevant threads after several hours of searching.)
Thanks, Charlotte
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Jul 2, 2007
I have a table called NewTransactions_tbl that I have been using for some time. I am trying to add a new field called CustomerProjectNumber. It's not being displayed when I look at the table view. I've attached an image showing the settings for the field. I am probably missing something obvious.
Any ideas why it is not showing?
I am using Access 2000.
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Oct 13, 2014
I have several Access DB's that I work with and all of them have a close option(x in the upper right corner) on forms/tables/queries except for one. This is one that I did not create. So, when I open a form in design view to modify it, the only way to close it is to close down the DB?
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Dec 21, 2004
In a table I have three fields 1. City - which is a combo box linked to a query, 2. State - a text box, 3. postal Code - a text box
When i put them on a form I use the info selected in the City box to populate the info in the State and Postcal Code boxes.
The Control source for the city is SELECT tblPostcodes.ID, tblPostcodes.Pcode, tblPostcodes.Locality, tblPostcodes.State FROM tblPostcodes;
Then on the form i put the control source of the state box as =City.column(1) and Postal code as =City.column(3)
This works fine on the form- and the information is retained - but the datasheet view of the table does not record either the State or the Postcode data that was entered. Is this because I put the control source on the form and the table is not recognising it? if this is the case how do enter it from the table?? really confused...
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Apr 19, 2014
I have a Form which I have linked correctly to a subform. The Text boxes are showing in the Design view but are not when one switches to the Form View. Labels for Fields are visible in the Form View. Have even created a new subform and that will also not display the Text Boxes.
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May 16, 2014
Why the ability to view the properties of an object within a form is not available when you double click on it in design view?
I was happily working away double clicking on a command button to edit some code when for some reason the next time I tried to edit it did not open up for me.
I was unable to access it even by right clicking on the object & selecting properties as that also appears to be disabled, not greyed out or anything but just does nothing when selected.
Have I inadvertently changed a setting somewhere that prevents the properties from being displayed?
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Jul 19, 2007
See title :)
I have seen that in some sample db's rightclicking the mouse showed the menu with an option to check or uncheck the dataview option, unchecked the formview was applied, but when i 'just' import the subform, i cannot find somewhere the possibility to change from dataview to formview.
Maybe someone can help me with this, probably very simple(?), question?
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Jul 13, 2006
Anybody ever heard of this before? I open a form, and it is empty, just a blank window. I open the same form in Design View, all appears well. :mad:
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Jul 17, 2014
I have a database created in Access 2003 about six years ago. I’m the sole user of the Application, which I use to keep track of my personal assignments and to quickly access other resources. A search form was added and tweaked over time until it contained the features I desired. The search form uses a subform to display a list of records, with the ability to click a record‘s "Edit" field to open and update that record.
In about March 2014 we upgraded from Office 2003 using Windows XP to Office 2010 using Windows 7. All users on other Applications that I’d designed and support experienced missing Reference issues, but those were resolved rather quickly. I'd been off work intermittently for about six weeks between April and July and gradually started noticing other issues with my personal assignments tracker that I did not immediately associate with the upgrade. Early on, I noticed that I could no longer delete or rename database objects on several of the databases that I'd designed and support. Eventually, I also noticed that I was unable to create new records and received SaveRecord error messages associated with the subform. I'd encountered SaveRecord issues before and went through previous steps to resolve, but to no avail. Eventually, I came to the conclusion, right or wrong, that all of my recent issues were associated with the upgrade.
I found through online research that my loss of ability to delete or rename Objects was possibly due to the loss of Object Owership and Permissions, which was associated with my Security Workgroup. I confirmed that Ownerships and Permissions had been lost and was unwilling to recreate the database, just yet. No user of other Applications that I support reported any problem creating new records.
I know now that new Access doesn’t have the Security menu item that allows Workgroup creation and joining. After months of online research and trial and error, I was directed to Microsoft Knowledgebase Article 918583, which provided VBA code that allowed me to Run the Workgroup Administrator to rejoin my previously established Workgroup.
After rejoining my Workgroup, everything seemed to return to normal. I could delete and rename records and was able to create new records. After a few days, I noticed that new records were not being displayed in the search form right away. I confirmed that the records were being added to the main table, but still not available in the search form, queries, or reports until after an additional record had been added. In other words, for example, in order to view record 1, a record 2 would have to be added. In order to view record 2, a record 3 would have to be added, and so on. This makes it very tedious to enter new assignments.
I believe the present issue is greater than my search form, because the newest record is not only not available in the search form, but not available in any other form, query, or report. I have no clue where to start.
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Aug 27, 2013
I have 4 tables and around 440 records but can only view up to 417 in the form I have designed. I have been adding new records via form and it has been added to my main table, but when i try to view it in form view - the record is not available to view. What do I need to do to correct this problem?
I have checked that there are no filters, data entry is set to No, Auto deletions, additions and edits are set to yes.
Also to mention it seems that the problem has arisen since I set up some new queries, there is a one to one relationship between the tables!
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Mar 20, 2006
Hi All,
I have to admit that I have been staring at this this problem for some time now and can't seem to solve it. Hopefully someone from this form will be able to help...
The attached jpeg of my continuos form has the "traditional" access #Name? error in it. The text box's contain the formula to sum each column they are under i.e: =sum([txtamount]) , =sum([txtFinalForecastCost]),
=sum([txtCostToGo]). They are located on the form footer section. If I delete the last text box the other two text box's sum ok, but all three generate the #Name? error. Any ideas on how to get around this so all three sum?
This continuos form is a sub form of the main form and the last column is a calculation of: Forecast - amount = CostToGo
Access 97
Thank you.
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May 1, 2007
I have run into this problem with several databases I have created. I have my tables all set to store my information. I create the form to enter the information. I try to create the field to calculate a total and every time I enter the amount in the form, I get '?name' or '#name'.
With this particular database, I am looking to track expenses. Expense categories on the left, dates across the top, amounts in the middle, totals across the bottom for dates and down the right for categories.
If there was a way to attach a document, I would send the expense report. If you want to look at it, let me know and I will send it. It's a small xls file.
Thanks.
DT
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Apr 6, 2006
I have a form which is opened with a filter from another form. For some reason it views the form in form view, although it was set up as datasheet view. I even went to the form properties and the default was datasheet and i made it not to allow other views. This still didnt solve it. I want it to be in datasheet view because i want to show multiple records at the same time.
If u kno how i could resolve this please offer ur help
thanks
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Apr 18, 2008
You know how normally in design view there would be a table at the bottom of the screen where you can drag your fields from the view above.
Well, I have a query where this table view has disappeared ?
I can edit the query in SQL view, the query works, just the table view is missing.
Ever happened to anyone else ? I've done the obvious and scrolled down as far as I can and nope, it's not there ??? :confused:
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Sep 4, 2007
Hey all! This is my first post. Been searching through the net all day trying to find a solution to this problem. Basically i have a table that looks like this (regular text is what i have and bolded text is what I need:Name Date Qty MOBrad 12/12/2007 23323 4423John 12/11/2007 3445 4432 John 12/11/2007 344 4432 John 12/11/2007 45 4432 John 12/11/2007 44 4432 John 12/11/2007 3445 4432 Grand Total: (Qty)And then I'd like to be able to carry this over and display a grand total at the bottom of every page of a report that I would need to generate. Our company produces forms and we sometimes have 60 - 70 people working on a single job. We want to see their hours individually but we would also like to see a grand sum of all their hours. If someone could help with this or needs more info let me know. Thanks for all your help!
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Apr 6, 2006
Hi, I am in the process of creating a new database - I am a bit new to this. I have a main form, which also contains two subforms. The record source of the main part of the form is 11 tables, and then each of the subforms is based on one table each (so there are 13 tables altogether).
Everything seems to be linked up ok, and when I add new information to the form (and the subforms), the information gets saved to the tables as it should be. However, I want to be able to view past records in the form view, so that users can regularly update past records using form view. I can't do this. Each time I open the form view, the thing at the botton left says 'record one of one.' THen if I put the curser in (for eg) the box called 'client name' and click on the search button, I get a message saying:
"you can't find or replace now, the fields are not searchable due to:
- the fields are controls;
- the fields have no data;
- there are no fields to search."
well I don't really know what that means. There is definately data in there somewhere, because I can view it in the table view, but I'd like to be able to view and update old records, and search, in the form view.
any tips?
thanks for helping
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