Swop Fields And Records In A Totals Query
Aug 24, 2005
Hi,
I have a query which finds the averages for 10 diferent fields grouped on a different field.
I would like to produce a chart comparing these 10 vaules in a bar chart, 1 chart for each value in the grouped by field.
To do this I think I need to have the fields as rows, with the grouped field values as fields.
Does anyone know how to do this without writing a module from sctrach, or can I produce the chart I want from the data in the format I already have it in.
Thanks in anticipation
Sue
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Sep 4, 2007
Hey all! This is my first post. Been searching through the net all day trying to find a solution to this problem. Basically i have a table that looks like this (regular text is what i have and bolded text is what I need:Name Date Qty MOBrad 12/12/2007 23323 4423John 12/11/2007 3445 4432 John 12/11/2007 344 4432 John 12/11/2007 45 4432 John 12/11/2007 44 4432 John 12/11/2007 3445 4432 Grand Total: (Qty)And then I'd like to be able to carry this over and display a grand total at the bottom of every page of a report that I would need to generate. Our company produces forms and we sometimes have 60 - 70 people working on a single job. We want to see their hours individually but we would also like to see a grand sum of all their hours. If someone could help with this or needs more info let me know. Thanks for all your help!
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Mar 25, 2008
Hi there
I am completely new to access so if this question seems really simple then i apologise. If this has appeared elsewhere on this forum i apologise again!
Can you tell me if the following is possible
I have a table called AA1 containing the following fields:
(PKey)Refno
StudentNo
PC1
PC2
PC3
PC4
PC5
PC6
Range1a
Range1b
What i would like to do is create another two fields called PC total and Range total whereby i create a formula that will add the totals of the PCs for each student )which will then be entered into the PC total column and the same for the ranges.
I am unable to do it using the query function as i have over 225 diffrerent fields overall so i thought if i could create a totals field i could use these for my queries therefore negating the need to include all the seperate fieids, pc1 pc2 pc3 etc...
the above fields are all in number format.
I have probably not explained myself very well and if you need any more information (im guessing yes) then please let me know.
thanks in advance
Jemma
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Sep 4, 2014
I'm fairly new to Access but I've been tasked to re-jig an old databse running on Access 2003. So far the database is doing more or less what I want it to but I need to generate a report showing totals from multiple fields in combo boxes. As an example, I have a combo box for a job booking-in form which requires the type of task to be selected e.g Video, photography, editing. The report needs to show the total booking numbers for each tasks (combo field) at the end of the month. I've managed to create reports for totals of a single field in the combo box but I'm struggling in achieving the multiple totals.
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Aug 13, 2015
I've got a table with data that's been imported from Excel. I need to run a query that pulls the same values of field one and adds the values of field 2. For instance:
Field 1; Field 2
Jones; 200
Smith;150
Jones; 300
Smith;100
In this example, I need the sum of field 2 for the records where Jones is the value in field 1.
So the result in this case is that records where Field 1 = Jones, Field 2 = 500.
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Dec 10, 2014
I have a Report that has calculated fields in the details section. I want to total those fields in the Report Footer. When I run the report I am prompted to enter the value for the calculated fields and the Totals do not appear. Access must be inspecting the report before it actually runs. And so, since the calculated fields do not exist until the report is run then Access doesnt find them during the inspection and hence prompts for input.
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Feb 18, 2014
Basically what I have is a form where operators can input certain information about a production process, in particular the kg input which has gone into the 'basket'. However this is divided by customer order number and sometimes more than one customers order is placed into the same basket. This means that the weight of the record is not representative of the weight in the basket, and it is the weight of the basket which determines efficiency in the process.
Each basket is designated a 'Disc Number' which is put in the basket so the parts contained can be identified after the process. What I am trying to do is right a code, whether in my table or form (or somehow creating a query) which compares the disc number of the previous record (or previous 2 or 3) and if they are the same the totals are combined. Each record the user places has a hidden ID which keeps them in order, and the records with the same disc number will always be entered after one another in that sequence.
How would I be able to code something to deal with this and where would I put it?The table in question which contains the records is called Thetatbl and then form it links to is Thetafrm. The weight of each record is contained in Orderkgtxt.
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Jul 1, 2015
I have a continious form with textfields as records. Its about total course hours that are calculated. There is a field in the records that holds and calculates the hourse that one have done and another field that holds the max hours they may follow for one year.
Every record has h different year.
When the amount of hours in the transmission textfield is negative, they can transmit the hours to te next year. Therefore i have to calculate the Max hours per Year + the transmission hours.
So the calculation is not a problem. Though i don't actually know where i can trigger the calculation. I have tried it with a button on the form, but then the user always have to click to see the right amount of hours for the next year. That's not handy. I am looking for a way to automatically calculate the field Max hours per year. Given that the Max hours per year is a bound field, its bound to a table where i stock the Max hours that i have calculated.
I also tried it with the button that's used for inserting new course hours, but then it calculates with the old values instead of the new ones.
How can i trigger the calculation automatically without using a button.
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Jan 10, 2008
Hi all,
I have the following issue:
In my job we work with several raw data .txt files exported from Oracle ERP system. These data include information about: inventory, sales, backorders, purchase orders, forecasts, product line.
My goal is to put information from all of these imported txt files together to create an easy to use snapshot file.
The common field between al of these files is the item description. I have an issue where records are repeated for several fields every time the same item description is showed. For example for the same product description the january sales forecast QTY is repeated on several rows because there are several orders for this product description. Is there a way to make forecast QTY appear only once but keep the multiple orders and their information?
Example of current result
http://img178.imageshack.us/img178/5659/currentsu7.th.png (http://img178.imageshack.us/my.php?image=currentsu7.png)
to achieve result
http://img179.imageshack.us/img179/5100/toachievefk4.th.png (http://img179.imageshack.us/my.php?image=toachievefk4.png)
thank you for any comments
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Jun 23, 2005
I have a table. The table stores a workers name and information such as Primary Station Verified.
The Primary Station Verified is a yes/no checkbox. It also has the dates that each worker is verified.
I want to do a query that will show me the total number of people and out of that total number of
people how many are verified. Then I will turn that data into a graph.
How do I do the Query to show me (example) There are 50 people and (example) 25 of them are
verified? I know how to do the query to show all of the people and who are verified but I just want
the numbers.
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Jul 6, 2005
I'm needing help with a totals query. I have a table with a Department field, a charge field, and a charge code field.
I'm running a query that first groups by the department, then uses the max function to give me the highest charge within that department. For the third field of the query, I want to return the charge code that aligns with the highest charge, unfortunately none of the general totals seem to work and I can't figure out an expression to work either
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Aug 21, 2006
Hi,
Im very new to MS Access so bear with me.
I have a table containing travel claims data. In some instances there are multiple claims attached to certain policy numbers. Currently the Table has a seperate line of data for each and every claim. What I need to do is to ensure that there is only ever one line of claims data per policy number and that columns containing data such as: Total Reserves / Total Paid / Net Reserves / Claims fees are totalled on that line.
The reason I need to do this is that I then want to run a query that compares total claims per policy against total premium per policy.
I would be grateful for any help.
Regards
Matt
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Dec 4, 2006
I have a table that I want to sort by the by class year. But i have like 20 options that are yes/no that i want to count the total of each so that i can do charting in excel.I have no idea how to create the query. I know that I only have to count the yes's.Bascially I need to my query to show me something like thisYear AE ALD TUTOR FS2006 3 5 8 12007 5 5 9 0Year is a numberAE, ALD, Tutor, FS are boolean yes/noi don't want the select to find what is true for all just count each field individually but display it together.Does that make sense?I am really lost please help.
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Feb 7, 2008
I need a query to show me totals, but I just need the totals on one line and not an entire column of totals. Any suggestions?
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Jun 23, 2005
Hi - Once again I'm asking for your assistance. Ideally, below is how the form (and eventually a report) would look; the first three fields (ID, Date & Vol) I currently have in a table (tblMaster):
ID Date Volume YTDTotal Q1Total CurrQTDTotal Q2Total
A1 Jun-05 10,000 77,000 40,000 37,000 37,000
A1 May-05 15,000 67,000 40,000 27,000
A1 Apr-05 12,000 52,000 40,000 12,000
A1 ------ ------ 40,000 40,000
(Sorry, I couldn't get the above data to line up right :confused: )
How would I build a query such that I could show the above in a form/subform (and eventually a report)? Help is greatly appreciated.
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Jun 24, 2005
I want to do something fairly simple. I have 2 tables that are structured as follows:
Table_FormLogInfo (Table #1)
-------------------------------------
ID
AreaID
FormReceived
ReceivedDate
* Note that the field "FormReceived" can be set to 1 or 0.
Table_AreaAbbr (Table #2)
---------------------------------
AreaID
AreaAbbr
I'm trying to set up a totals query where I do the following:
AreaAbbr is in column 1 with Total set to "Group By"
FormReceived is in column 2 with Total set to "Count"
FormReceived is in column 3 with Total set to "Where" and Criteria set to 1
The query is working correctly but not exactly how I want it to. It returns only those "AreaAbbrs" where the "FormReceived" field is set to 1 and it counts them. What I would like it to do is return ALL "AreaAbbrs" and set the count of "FormReceived" to zero instead of omitting those that do not have "FormReceived" set to 1.
Can I accomplish this?
Thank You,
Becky McDermott
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Aug 26, 2005
A crosstab query gives the totals for students in particular classes per the Class they belong to, i e
College A – Class1 4, Class2 12, Class3 17
College B - Class1 12, Class2 124, Class3 12
College C - Class1 5, Class2 16, Class3 7
College D - Class1 4, Class2 13, Class3 9
Etc etc
Experts, is there a way to an overall total of the lot, ie
Class 1 30, Class 2 48, Class 3 28, Class 4 etc etc
please?
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Sep 12, 2005
I have to make a query using information out of an existing table. In the table there are two columns which I have to use in the query. I need to have the totals of these two columns. The table looks like this:
country amount1 amount2
A 2 3
B 4 6
C 5 2
D 5 3
What I want the query to look like is:
country amount1 amount2
A 2 3
B 4 6
C 5 2
D 5 3
16 14
As I am dutch, my english will not be perfect
Thank you in advance
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Sep 22, 2005
SELECT Commissions.TransactionID, Commissions.OriginatorID, Commissions.AmountPaid, Commissions.DatePaid
FROM Commissions
WHERE ((Commissions.DatePaid)> DateAdd("d", -32, Date()));
I want to add up commissions paid in a month using a simple query and im not sure how to proceed from here. This example will pull records for the last 32 days, but now how do I do the sum commissions.amountpaid to work?
Thanks for any help.
Scott
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Jan 10, 2006
I'm looking for suggestions on the best way to do this...
I want to track our total sales within a date range but by certain groupings of categories. This is for disc jockey bookings. We have a field named "Job_Type" and we would like to query our sales based on groupings...
Weddings (Wedding Reception, Wedding Ceremony, Post Reception, Coin Shower)
Corporate (Holiday Party, Company Picnic, Company Party, Convention)
School (Prom, Homecoming, School Dance, Graduation)
Other (everything else)
I have already set up 4 separate queries, one for each grouping, with a union query, and it works but it returns 4 rows and doesn't specify which row pertains to which query.
Can anyone suggest an alternate/easier way to do this or a fix for the union query problem?
Thanks!
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Mar 9, 2006
I have an inventory table with the following feilds
InventoryTransactionID
ProductID
UnitsReceived
UnitsSold
UnitsShrinkage
I would like to create a query to give me an inventory for each product that i can reference to in a UnitsInStock control in a Product form.
I have tried the following with no success. What am i doing wrong?
UnitsInStock : =Sum(nz([UnitsReceived])-nz([UnitsShrinkage])-nz([UnitsSold]))
I get this error "You tried to execute a query that does not include the specified expression <name> as part of an aggregate function." (Error 3122)
Thanks for any help you can give me.
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Mar 10, 2007
I have just got my head around a aggregate query to count the number of results of a certain date using the search here on the forum but . .
I was trying to count all dates by the day of the week?
There are over 1000 dates but i was hoping for a query with 7 results showing how many on each day i.e. mon 300, tues 250 etc etc.
Is this possible?
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Jul 10, 2007
I have a rather simple query that shows the number of layoffs in a given period and would like to know if I can have the query sum the numbers.
Company City Date Incident Laid-Off
CompanyABC CityABC 5/3/2007 Mass Layoff 207
CompanyKLM CityKLM 5/5/2007 Mass Layoff 54
CompanyQRS CityQRS 5/7/2007 Plant Closing 436
CompanyXYZ CityXYZ 5/9/2007 Plant Closing 75
Is it possible to somehow display the total (772) underneath the "Laid-Off" column? Or create a separate column that only displays the "Laid-Off" total?
Or would it be easier to just build a report from the query and display laid off totals on the report?
(I apologize for the "table." I tried to import the query results as an image but couldn't get it to work.)
Thanks in advance for your help,
Kerry
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Aug 9, 2007
I have a DB that has lots of queries, I'm trying to find the percentage of trainees that are employed from the number of trainees in my database. For testing purposes, I have three trainees from NCN and two of those trainees are employed.
Now, i made a query to find the total number of NCN-trainees employed which has three tables and seven fields (Fname, Lname, Group[NCN],Employee Status[full-time, part-time,un-employed],employer number, and employer). three records in total
The other query I made is to find the total number NCN-Trainees. This query is based on the same three tables but only has 4 fields (Fname, Lname, group[NCN], and employee status) two records in total
The trouble I'm have is which field to put the totals under.
Any suggestions??
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Aug 15, 2007
On the attached jpg(s) you will see the query I'm working with. It's fairly simple except for a couple of things and those are the items I'm stuck on.
What I'm trying to do is get a representation of the amount of traffic that has come through our salescenters in the last week. Some centers had no traffic and others had multiple prospects. So when I look at the query for week 33 (this week) I would like to see all the centers even if they had zero traffic - the query should show zero.
If you look at Traffic_Query.jpg you'll see how the table is laid out. With the query I'm trying to show all of our centers for the current week even if no traffic was entered.
I may not be explaining it clearly so if you have any questions let me know.
Thanks,
Chester Campbell
Joseph Freed and Associates
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May 2, 2008
Hi,
I have a table showing members of a club.
I need to show how many members use each particular mode of transport.
Dan
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