Table Design For Survey Response Database

Oct 14, 2005

Hi, All--

I am designing a database to capture the data of returned surveys. I want to design the database to facilitate data analysis through crosstabs or other aggregation queries.

If I design a table where each record is the complete survey responses to all survey items in a returned survey, this is not friendly for such query analysis. (In this, each field would be a survey item). Call this the horizontal method.

The other way would be to have a reference table containing the survey items , and have responses entered in a seperate table linked by item id and response id (from a third table containing a record for each submitted survey). Call this the vertical method. This would take more time to set up but would probably be easier to query.

The item response table would become quite long contaiging every item response for every survey turned although each record is short.

Does anyone have any opinion on this, or perhaps a completely different approach that I haven't thought of that would be easy to set up but also easy to query?

Thanks.

Paul

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Survey Database Design...

Nov 21, 2007

I am trying to set up a database that manages responses to a variety of survey questionaires, and I want to know if I am on the right track before I proceed. Sorry if this gets a bit verbose:

Here's the general 'business rules':

1) There are many different historic survey types. Some have also not yet been defined.

2) A specific question may appear on more than one survey type.

3) Each survey type can have a different number of questions.

4) The 'valid' answers to a survey question fall into two general groupings:
- multiple choice (variable number of choices)
- freeform text (and "other__________ " could be a multiple choice response)

5) There will be a lot of repetition in the multiple-choice choices. For example, there will be lots of "TRUE/FALSE" or "YES/NO" questions, lots of 'Rate the following on a scale of 1 to 5' type questions, etc.

6) Some of the multiple choice valid-answer-sets may be more unique, such as '200,400,600,1000,other'.

7) We (sometimes) want to capture such information as 'don't know', or 'answer illegible' or 'not answered' or 'don't care', but these can just be more 'pre-set' choices in the db that do not appear on the paper forms

After some whiteboarding, I arrived at the attached db structure....

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Aug 25, 2005

Hey all, I'm trying to design a Test / Survey database.

Please look at the .jpg attached or download the sample database.

I have looked at some previous survey/tests design posted on this forum and had a good table design based off of a Pat Hartman suggestion. Now i am wanting more out of the database and need more advanced options.

Here is what i am trying to do. When a user decides to make a new question for a test/survey they will have to choose what type of question the question will be. For example say the user wants to make a answer grid question. They would choose Answer Grid from the tblquestionstypes combobox. Then they would have the option of choosing a type of answer grid (Dual Scale, Rating Choice, Ranking Choice) from the tblQuestionOptionTypes combo box. Say the user chose Ranking Choice then they would be presented with a list of options for the Ranking Choice. For example 5 sets of rankings, 4 sets of rankings. 3 sets of rankings. (These are just coming off of the top of my head but i think you know what i mean.)

Question, Is this close to being correct. mind you i have just started this and am just throwing ideas around.
Where could i store the correct answer for each question. Sometimes there will be a answer and sometimes there will not be an answer due to the fact that it could be a test or a survey.

Any help or suggestions would be appreciated. Thanks

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Survey Table Design, Have Searched Require Clarification.

Jan 12, 2007

Firstly hello, I'm new! :)

Sorry for creating yet another thread on table design/relationships for surveys, I did search just needed a bit of clarification.

From what I understand from my search the best way to create a basic db for surveys would be a question table, response options table, and response table, this is similar to a database I have implemented for a simple online surveying system. Now this works with Y/N, or even limited response questions.

However I can't get it to fit with my current project, and I don't think it will, but I thought I'd check to see if I'm being stupid.

I have a survey, 20ish questions expecting 200-250 responses.
The questions consist of a mixture of:

Yes/No answers
Select all that apply answers
Select one from list
Select one from list or select Other and enter it yourself
Text/Comments


Because of the wide range of values, some completely unique and the possible number of answers per question per survey it seems the above method (and that implemented in At Your Survey which i've had a look at) would not work.

I only need to store responses (not questions), so I'm proposing a main table with related tables for those questions that require it.

So in essence a flat file response table with each field being a different question, each record being a separate survey response.
For those questions with multiple answers a separate table, related to the main response response table.

Data entry will be twofold, a web version of the survey automatically recording responses and manual entry into custom form within access for those paper returns.

Reporting will be faily widespread with a lot of cross referencing.

I know this is not a reusable format, and it is pretty much a one time only project anyway, relatively short lived. But I'd still like to create the most efficient product I can, within the time constraints.

Any views or help would be much appreciated :)

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Jul 16, 2007

Hi, I have a survey database file containing the following tables

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tblResponse - contains responses inputted by user
tblRespondents - contains info on user (e.g. Name, Add...etc)

Is it possible that answer to some questions are dependent on other questions?
for example:
Question 1 -True/false
Question 2 -True/false

Question 3 -True/false

If question1=false or question2=false then question3=false
(the response to question 3 is automatic and dependent on the responses of question1 and question2)

Thanks in advance for those who can give me some suggestions.

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But when trying to design the report it takes about 45 seconds just to do any one thing, e.g.;
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:eek:

Needless to say this is very annoying.
:mad:

The union query itself runs fine (takes about 15 seconds to run) and returns about 12,000 Rows. The union query looks like this (I changed the field names to make it read easier, hopefully);

SELECT a1, a2, a3, a4, a5
FROM qry_A;

UNION SELECT ALL a1, b2 AS a2, b3 AS a3, a4, a5
FROM qry_B;

UNION SELECT ALL a1, c2 AS a2, c3 AS a3, a4, a5
FROM qry_C;

UNION SELECT ALL a1, d2 AS a2, a3, a4, a5
FROM qry_D;

UNION SELECT ALL a1, e2 AS a2, a3, a4, a5
FROM qry_E;

UNION SELECT ALL a1, f2AS a2, tblG.f3 AS a3, tblG.f4 AS a4, a5
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One solution I came across when searching the forums was to use an Append Query to append the query results to a table and base my report on that. This does indeed fix the problem.

But what I was wondering if it was is my query design that is causing it to be slow or is it just the fact that I am returning 12,000 rows?
:confused:

In case it matters, I wanted to mention that I can’t use the report wizard to create the report. When I select the union query, the fields will be showed for awhile then they just disappear. That in and of itself doesn’t cause any trouble since I am creating the report using the design view and not the wizard.

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