Tables :: Auto-populate By Matching Data To Another Table And Selecting Corresponding Field
Sep 16, 2013
I have with my database. It's holds cost data including purchase made in foreign currencies which need to be converted to GBP using the correct exchange rate so a variety of reporting & stats can be performed.I have a table called Costs within which there are 2 fields
Purchase Currency
Exchange Rate
I also have another table called Exchange Rates 13/14 within which there are 2 fields
Currency
Exchange Rate
When a value is entered in the Purchase Currency field on the Costs table (this is a look up field linked to Exchange Rates 13/14 so it shows the listed currency in drop down) I need the database to automatically populate the Exchange Rate column in Costs i.e. match the value in the Purchase Currency field to the Currency field in Exchange Rate 13/14 and populate with corresponding Exchange Rate from Exchange Rate 13/14.I have tried the following and none work:
SQL Tried
1.
UPDATE Costs
SET ExchangeRate = [Exchange Rates 13/14].[Exchange Rate]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
2.
UPDATE
Costs
SET
ExchangeRate = [Exchange Rate]
FROM
[Exchange Rates 13/14]
INNER JOIN
[Exchange Rates 13/14]
ON
Costs.[Purchase Currency] = [Exchange Rates 13/14].Currency
3.
SELECT [Exchange Rate]
FROM [Exchange Rates 13/14]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
I know it is possible to have a drop down for Purchase Currency which shows 2 columns (both Currency and Exchange Rate) you can then use the exchange rate figure for a calculated field. The problem I have is that I am importing data into the costs table from excel. In Excel I can only have 1 value in the Purchase Currency column on the upload template. If I just have Euro in this column the database does not match it to the Euro in the Purchase Currency drop down and also store the correct exchange rate.
Or is the alternative to put this into the calculation of GBP Unit Cost where this somehow matches the Purchase Currency in the Costs table to the Currency field in Exchange Rates 13/14 tables and uses the appropriate exchange rate from Exchange Rates 13/14 to calculate GBP Unit Cost in Costs table.
Within my table if Field 1 has an answer of Self (from drop down), then, I would like Fields 6-12 to auto populate; however, if Field 1 does not have an answer of Self, then leave Fields 6-12 blank.
I am not quite sure how to lay this out. I am using Access 2010.
I am creating a database to keep up with the expenses for my art business. I have a table for Vendors with a field (Mileage) for one-way mileage that I enter manually (EX: 11.8 miles). Then I have a calculated field that basically just multiplies the Mileage field times two to get total mileage to and from my house to vendor location. (Total Miles) {The reason I want to do this this way right now is because I didn't keep up with my mileage this year and I am having to look up the distance from my home to each location)
Then I have a "supplies" table where I show the date, the vendor, the item, cost, etc, and I want to add a Total Mileage field based on the calculated Total Miles field in the Vendors table that will automatically populate based on the vendor of each transaction. I just can't remember how to make this work and I know just enough SQL to be dangerous.
Both tables are joined with 1 to 1 relations based on apm_id as both of the fields are same. The table [APM] is pre filled with data. The idea is to list data from [APM] and collect data from user to be saved in [DATA] based on the info from [APM].
I created a form which list all the fields from both tables. The fields from table [APM] are only for displaying data and created a combo box based on [APM].apm_id to display the fields by chosing an APM ID from the drop down box.
A user adds a record and moves on to second record, completes the second record. Now if the user wants to list the first record by chosing the APM ID from the drop down box it only populates the fields from table [APM] but not the fields from table [DATA] which the user just added. Infect the fields related to table [APM] changes, but the fields from table [DATA] stays the same.
How ever if I click on the small arrows on the bottom which lets you cycle through records than it populates all the fields from both tables correctly.
How can I fix the issue so that all the fields would populate based on APM ID selected from drop down box.
First hurdle in my database tables, I have a field called Date_Created which I want populated just once, whether from a form or an import.
I have another field called Date_Updated which I want to update any time the record is changed. I know I can do this by using the default value of Now(), but how can I get the Date_Created field just to update when the record is created and not any time after ?
I also want to show these values on the form, but have them as view only, hoping that is possible ?
I have 2 fields, a "Total' field and a "Submitted" field. The 'Total' field value will never change as it is used for reporting purposes but the 'Submitted' field will be edited as the work is completed but the initial value should be the same as the 'Total' field.
Is there a way to have the data in the 'Total' be set as the default value for the 'Submitted' field?
I have staff table which is a lookup field on the phone call table.when the phonecall form opens I want the employee field to auto fill in the employees name from the lookup field according to there security level.so something like this
On Open Select Case Forms!frmLogin!cboUser.Column(4) Case X = 4'the employees security level' Case X = Insert Table_tblPhoneCalls!EmployeeID"4" into Form_frmPhoneCalls!Employee. End Select
of course this is a syntax error as I do not know the correct code words.
I have created a basic Volunteer Events and Hours Volunteered tracking database.
I created a form Volunteer Hours to allow an end user to use that form to record the volunteer and hours volunteered on a specific Event. There are two tables needed in the form Volunteer Hours to be used for the end users to record the Event, Volunteer, Date and Hours. The form has drill down fields from two tables:
I want to be able to select the Volunteer Event and have the event date automatically populate in the Volunteer Hours form date field when the Event is selected to eliminate the end user from having to enter the date in.
Also; I would like to be able to add more than one volunteer at a time to an event on the form, this would also decrease the data entry time.
I'm creating a database that keeps a track of questions and scores.
The questions in the database need to be dynamic and are changed frequently.
I have a scorecard table which keeps a record of scores and the applicable question at the time the record was saved. I need to do this because in 6 months time we may want to provide feedback. As the question may have changed we need to be able to refer back to what the question was.
I want the question field in my scorecard table to populate with the value in my question table.
I have tried a number of things including setting the question field in the scorecard table to a lookup based on the following query:
SELECT tblQ1.Q1 FROM tblQ1;
This works however only as a list or combo box. I don't want the user to have to select the question. I want it to auto populate, is this possible?
Is there an easy way to auto-populate a Junction table [in access 2010] given the following two tables with a many-to-many relationship for Tasks? The two tables are
I'm trying to figure out a way to get my access database to auto-populate data into a field based on the information I type into the first record.
So what I'm looking to do is that when I type a name into the UserName Field it will automatically fill in the rest of the field with the same information.
To clarify I'm looking for a way so that when I type something into one record it will fill the rest of the field in with that same information.
I am new to Access and have started to move across some Excel based programs.
I have a simple example with two tables and a form where on the form a customer ID is entered which displays the name and below it is necessary to enter the total payments made by that customer for the day ( all records for the same day are entered at one time, which is why I would like to autofill the date).
I can enter the date directly on the form for each customer entry but I would like to automatically enter the required date in the payment table using the value of a datepicker on the form to ensure that no date errors are made.
I have been trying to use the expression builder to do this but the datepicker does not seem to appear as a valid option.
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In my PartsList table I have the list of PartNumber in Column (0) and Description in column (1).
In my MainTable I have 4 fields: TransactionID (autoNumber), PartNumber(text), Description(text) and SerialNumber (text).
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I tried this codes in the after update of PartNumber combo box (properties):
I have a Table (tblFPAData) that is being populated with entries from a form I created. There are several fields but if I can get an answer for one relationship then I can repeat it for the others.
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so a record would record as: Initial and N/A Current and Yes Previous and Yes
I tried writing DLookup but could not get that to look up the combinations (above) and display either initial or current.
also tried pulling form SA = Advisor to form Main = txtAdvisor
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Sample of tables with smaller number of fields:
Table 1 - Contact Info (always done first for a new student) Student ID Name Address Email
Table 2 - Student Inactive Status (want the ID numbers to be the same quantity as table 1, even if Student ID is then the only completed field in this table) Student ID Inactive status type Date
Table 3 - Paperwork (same issue as table 2) Student ID Submission Date Approved By
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I have 5 tables in access 2010, 4 of them have data in them and I need to populate the 5th table with all data from the 4 tables. I know you have to create a Union query, but i dont know the sql statement
Table 1 - data table 2 - data table 3 - data table 4 - data table 5 - combine data from table 1, table 2, table 3, table
