Tables :: Auto Populate Date Field Just Once (on Creation)
Jul 21, 2015
First hurdle in my database tables, I have a field called Date_Created which I want populated just once, whether from a form or an import.
I have another field called Date_Updated which I want to update any time the record is changed. I know I can do this by using the default value of Now(), but how can I get the Date_Created field just to update when the record is created and not any time after ?
I also want to show these values on the form, but have them as view only, hoping that is possible ?
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Jan 25, 2013
I need to autopopulate a field with now datestamp when another field has been filled in?
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Feb 11, 2008
I think my question is fairly simple - fingers crossed.
I want to create a field that, whenever a record is added, it auto-adds the date & time the record was created. I'd call it Book_Date_Added, or something like that. I tried snooping around the Default Value options but couldn't figure it out.
The table exists and it already has some records, so I'd need to know how to add this field rather than how to create it when I create a table (although that would be helpful too, if it's somehow different).
I'd appreciate any help, thanks a bunch.
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May 13, 2014
I am building an Access database for a client. It is an employee staffing database. With that being said they would like the ability to automatically populate the "T2PPCD" date field based on what is entered into the "Report Date" field. (Same table)
The date is the Monday after 180 days from the report date.
I already know how to get it to auto fill 180 days from the "Report Date" but I'm not sure how to tell it to give me the Monday after 180 days.
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Feb 15, 2015
I have a table ([AllNames]) that a field ([Past_Employers]) is being auto-populated, and I don't want it to.
[Past_Employers] population is setup form a form, which references a separate table of employer names [Employers].
If I enter a new record directly in the [AllNames] table the [Past_Employers] field populates.
[Past_Employers] is a multi-value field (yes ugh - I know!!!) and is not required.
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Apr 22, 2015
I would like a date field I have set up to auto populate the current date when I click on another field to enter information.. how would I do that?
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Nov 8, 2012
I am new to Access and have started to move across some Excel based programs.
I have a simple example with two tables and a form where on the form a customer ID is entered which displays the name and below it is necessary to enter the total payments made by that customer for the day ( all records for the same day are entered at one time, which is why I would like to autofill the date).
I can enter the date directly on the form for each customer entry but I would like to automatically enter the required date in the payment table using the value of a datepicker on the form to ensure that no date errors are made.
I have been trying to use the expression builder to do this but the datepicker does not seem to appear as a valid option.
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Feb 28, 2013
Within my table if Field 1 has an answer of Self (from drop down), then, I would like Fields 6-12 to auto populate; however, if Field 1 does not have an answer of Self, then leave Fields 6-12 blank.
I am not quite sure how to lay this out. I am using Access 2010.
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Oct 7, 2014
I have 2 Tables with following fields
Table [APM]: apm_id, apm_owner, apm_values
Table [DATA]: apm_id, serv_name, serv_place, serv_choice, serv_role
Both tables are joined with 1 to 1 relations based on apm_id as both of the fields are same. The table [APM] is pre filled with data. The idea is to list data from [APM] and collect data from user to be saved in [DATA] based on the info from [APM].
I created a form which list all the fields from both tables. The fields from table [APM] are only for displaying data and created a combo box based on [APM].apm_id to display the fields by chosing an APM ID from the drop down box.
A user adds a record and moves on to second record, completes the second record. Now if the user wants to list the first record by chosing the APM ID from the drop down box it only populates the fields from table [APM] but not the fields from table [DATA] which the user just added. Infect the fields related to table [APM] changes, but the fields from table [DATA] stays the same.
How ever if I click on the small arrows on the bottom which lets you cycle through records than it populates all the fields from both tables correctly.
How can I fix the issue so that all the fields would populate based on APM ID selected from drop down box.
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Dec 15, 2014
I'm currently building my first database for a research project. When we enroll a participant, we need to have an enrollment date/time as well as an activation date/time (and they are not allowed to be the same because, rules). I was able to figure out how to auto-populate the current date/time when we've marked a person as enrolled. What I'm wondering is if it is also possible to auto-populate another field with the date/time, ten minutes in the future?
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Aug 14, 2015
I have created a basic Volunteer Events and Hours Volunteered tracking database.
I created a form Volunteer Hours to allow an end user to use that form to record the volunteer and hours volunteered on a specific Event. There are two tables needed in the form Volunteer Hours to be used for the end users to record the Event, Volunteer, Date and Hours. The form has drill down fields from two tables:
Table A - Volunteer Events (event name, date, descr, owner, co-owner, loc, status)
Table B - Volunteers (name, co, div, emp#,title)
I want to be able to select the Volunteer Event and have the event date automatically populate in the Volunteer Hours form date field when the Event is selected to eliminate the end user from having to enter the date in.
Also; I would like to be able to add more than one volunteer at a time to an event on the form, this would also decrease the data entry time.
Are one or both of these things possible?
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Mar 11, 2015
I'm creating a form that when the user selects the following categories in the same combo box (Date Received, Date Reviewed, Date kitted, In Work, Complete) it auto populates dates in the respective fields. As I mentioned, it's only one combo box. The dates will be spread out, so the user will change the combo box selection based on when these events occur. I already have a field for each category both on the table and form. Also, I do have multiple tables for other parts of data, but these categories all fall into the same table.
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Sep 16, 2013
I have with my database. It's holds cost data including purchase made in foreign currencies which need to be converted to GBP using the correct exchange rate so a variety of reporting & stats can be performed.I have a table called Costs within which there are 2 fields
Purchase Currency
Exchange Rate
I also have another table called Exchange Rates 13/14 within which there are 2 fields
Currency
Exchange Rate
When a value is entered in the Purchase Currency field on the Costs table (this is a look up field linked to Exchange Rates 13/14 so it shows the listed currency in drop down) I need the database to automatically populate the Exchange Rate column in Costs i.e. match the value in the Purchase Currency field to the Currency field in Exchange Rate 13/14 and populate with corresponding Exchange Rate from Exchange Rate 13/14.I have tried the following and none work:
SQL Tried
1.
UPDATE Costs
SET ExchangeRate = [Exchange Rates 13/14].[Exchange Rate]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
2.
UPDATE
Costs
SET
ExchangeRate = [Exchange Rate]
FROM
[Exchange Rates 13/14]
INNER JOIN
[Exchange Rates 13/14]
ON
Costs.[Purchase Currency] = [Exchange Rates 13/14].Currency
3.
SELECT [Exchange Rate]
FROM [Exchange Rates 13/14]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
I know it is possible to have a drop down for Purchase Currency which shows 2 columns (both Currency and Exchange Rate) you can then use the exchange rate figure for a calculated field. The problem I have is that I am importing data into the costs table from excel. In Excel I can only have 1 value in the Purchase Currency column on the upload template. If I just have Euro in this column the database does not match it to the Euro in the Purchase Currency drop down and also store the correct exchange rate.
Or is the alternative to put this into the calculation of GBP Unit Cost where this somehow matches the Purchase Currency in the Costs table to the Currency field in Exchange Rates 13/14 tables and uses the appropriate exchange rate from Exchange Rates 13/14 to calculate GBP Unit Cost in Costs table.
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Oct 17, 2012
I need a continuity field...transaction number..that can be both a parent and child key. Would like to create this upon accessing a new record / row.
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Jan 15, 2015
I am creating a database to keep up with the expenses for my art business. I have a table for Vendors with a field (Mileage) for one-way mileage that I enter manually (EX: 11.8 miles). Then I have a calculated field that basically just multiplies the Mileage field times two to get total mileage to and from my house to vendor location. (Total Miles) {The reason I want to do this this way right now is because I didn't keep up with my mileage this year and I am having to look up the distance from my home to each location)
Then I have a "supplies" table where I show the date, the vendor, the item, cost, etc, and I want to add a Total Mileage field based on the calculated Total Miles field in the Vendors table that will automatically populate based on the vendor of each transaction. I just can't remember how to make this work and I know just enough SQL to be dangerous.
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Mar 27, 2013
I would like the "DateOfConfirmation" to populate with today's date when "SSurvDiagThisYear" is Confirmed.
The DateRecordCreated is a simple =Date() that populates when the record is entered into the table.
SSurvDiagThis Year is the case outcome - Pending, Probable, or Confirmed. It is possible that the case could be confirmed on the same day it was entered into the table but that is RARE.
I am hoping for the The DateOfConfirmation to capture the date the case is confirmed so that I can gather some duration between the case being opened to confirmed.
SSurvDiagThisYearDateOfConfirmationDateRecordCreatedIdentificationNoPending12/31/2001269Pending4/1/1999270Confirmed7/29/2001338Pending5/14/2009375Confirmed2/20/2012440Pending3/30/2001543Pending7/1/2000552Confirmed3/30/2001596Pending8/3/2001649Pending6/15/2001672
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May 10, 2013
I'm creating a DB for tracking time. I have a form with a subform. The main form is the employee data, the subform is their time sheet. What I would like to do is when I enter the date on the subform the pay period number will auto populate in a text field. I have created a table with three columns - PK auto number, Date, and Pay Period Number. I created a relationship between that table and the time sheet table using the date. I don't know if that's right or not. I have read about auto populating from a combo box but that's not what I want.
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Aug 5, 2014
My friend is looking for the database to auto populate a date, based on information already entered.
A Learner Starts his/her private tuition lessons on dd/mm/yyyy and pays for 6 weeks, the next lot of payments is due on dd/mm/yyyy...
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Dec 6, 2014
I have a table called Jobslog which contains records for my permanent jobs I have to do for customers in one week.Structure is like:
JobID
TeamID
DayName
JobDescription
Instructions
Each job is assigned to a team, but is following same schedule every week.Can I create like a module or query to autopopulate the table with next week jobs, but putting the date as well, not only day name.For example, each Monday job should have a date field which should be 8/12/2014, Tuesday jobs should have 9/12/2014 and so on until Sunday.Usualy they are more jobs for each day (not day and job).
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Mar 4, 2008
I'm creating a database that keeps a track of questions and scores.
The questions in the database need to be dynamic and are changed frequently.
I have a scorecard table which keeps a record of scores and the applicable question at the time the record was saved. I need to do this because in 6 months time we may want to provide feedback. As the question may have changed we need to be able to refer back to what the question was.
I want the question field in my scorecard table to populate with the value in my question table.
I have tried a number of things including setting the question field in the scorecard table to a lookup based on the following query:
SELECT tblQ1.Q1
FROM tblQ1;
This works however only as a list or combo box. I don't want the user to have to select the question. I want it to auto populate, is this possible?
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Feb 24, 2015
I have a table called Neutron2015. I want the current date and time to complete when entries are made in two other fields. So I am looking for this date and time to populate in EXLStart when an entry is made in Processed By, and also the current date and time to appear in EXLEnd when an entry is made in Completed By with the bold word being the field names.
Is this possible, and how difficult is it?
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Feb 25, 2006
Haven't touched Access in quite some time and now I can do a simple task.
Here's what I have:
2 Tables
Table 1 includes 2 fields COURSE CODE and COURSE NAME
Table 2 will be a list of students and the courses they have taken
What I'm trying to do is as I'm entering a new student in the database I want the course name to automatically fill in when I type in the course name.
I did lookup fields for both the course code and the course name to ensure the correct codes are entered. However since the data in table 2 does not autofill there is the posibilty of having a row with a course name that does not match the course code.
How can I force table to 2 match the course name and code relationship from table 1?:confused:
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Sep 22, 2005
I have a form with fields "Assigned To" and "Assigned Date". When "Assigned To" receives a value, i.e. Not=Null, I want to auto-populate the "Assigned Date" field with the current date and time. How can I do this? Any help is appreciated.
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May 2, 2005
Hi, just a quick question that i hopes not too hard.
Basically i want one of the fields on my form to get automiatically filled in. I'd like it to take the first letter from one field and the first letter from another field. What im trying to do is make a primary key field up from other fields they have entered.
So for adding new customer i want it to take the firstletter of the firstname and first let of the surname.
SO for myself Luke Tarrant it would be LT. Then i suppose i'll need to add some unique so there no duplicates as it a primary key field im trying to populate.
So for instance Luke Tarrant would = L + T +001
Then Lucy Tarrant would = L + T + 002
Any help wouild be brill!
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Sep 12, 2012
So I have this query that runs ....
Code:
Expr1: Left([EVENT_TBL].[EVENT_TYPE],3) & Left([EVENT_TBL].[EVENT],4) & Format([EVENT_TBL].[EVENT_DATE],"ddmmyyyy")
How can I get the result into the [EVENT_TBL].[EVENTTYPDTE_ID] Field?
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May 9, 2015
Just wondering if this can be done: You enter data in the first text box of a field on a continuous form, and all the remaining records are filled up with the same data.
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