I like to have a Auto number field in my table (tbltask) that use below codification
B10000001
Where B = Base code and 000001 = Identifier of the task.
The identifier of the task is a unique 7 digits number
Hi I am a newbie on here!!!!! Anyways, now that I got that out of the way.... I need help on my Access Database. Hopefully this isn't a stupid question..... I would like to have one of my cells in my form to automatically count from 1000-9999 when I go to the next form. when it hits 9999, I need it to start over, but not delete any of the previous entries that I have in there. Anyone willing to help me out?
Greatly Appreciated, I am sure I will have more questions!!!
I have the following code for the text field (Before Update)
If IsNull(Me![DyNo]) Then
Me![DyNo] = Format(Nz(DMax("[DyNo]", "[tblAllDet]", "[TheYear]='" & Year(Date) & "'"), 0) + 1, "00000")
End If
Me![DyNo] = Format([DyNo], "00000")
The code starts giving numbers from 00001, 00002, 00003 and so on. The problem was that when I have to search, I have to type the zeros before the number i.e. 00007, 00008 etc. otherwise the search form doesn’t show the relevant record. Ideally, I would like the numbering system to be 1, 2, 3, etc. (without the zeros). I tried changing the code to “0” but with the single “0”, I am unable to insert records beyond No.10. Is there a way to change this code so that I get only 1, 2, 3 etc and not with preceding zeros ? Grateful for help.
I have used and maintained Access databases in the past but this is my first experience with building a new database. I started by borrowing every Access book my Tech department has on hand and going through them. I have gotten to the point where my tech department can not help me because my question is beyond their own knowledge. I have searched through many different website’s forums and have failed to find what I am looking for. It very well may be out there and I am using the wrong terminology in my searches. The most important piece of information to be stored in my entire database is of course the one that I am having the hardest time figuring out how to set up.
I have a table called “Document Index” which will be a master log of every document that passes through my department. This table has the three fields which are important to my problem/question.
1. The “LOC” field represents the location at which the document was logged. The “LOC” field has a working validation rule that only allows a “D” or “S”, representing the department head’s office or the site office.
2. The “DUO” field value represents the three digit unique number assigned to a project by another department (accounting)
3. The “ID Number” field is a unique number we will assign to each document that is this table’s primary key. It is also where my problem sits. The “ID Number” format has been decided upon by my boss and the rest of the office has already begun stamping these ID Numbers onto every document (which I will have to go through and enter once the database is complete). I am stuck with the format as it is shown in the example below.
“ID Number” format is: value of “LOC”- value of “DUO”-number
I know what I want the field to do but I have no idea how to turn my ideas into the proper code to see if it works. So here is my idea of a solution with example values entered.
A.Fill in form for “LOC” and “DUO”
B.At this point Access would run a behind the scenes search and return all ID #’s that had a that “LOC and “DUO”
C.At this point Access would run a behind the scenes search through only those records found in step B to find the highest “ID Number” previously assigned
D.At this point Access would make a calculation: adding one (+1) to the “ID Number” found in step C
E.At this point Access would insert the result found in step D into the “ID Number” field of my current entry (which until this step the record only contained the “LOC” and “DUO”)
For example: if my first 4 entries had this info:
LOCDUOID NumberDocument Description
D410D-410-1 Wendy’s Ransom Note
S410S-410-1 Priate's Demands
D415D-415-1 Cinderella’s Birthday Invitation
D410D-410-2 Peter Pan’s Response to Ransom Note
Then I complete step A by typing into the form:
LOCDUOID NumberDocument Description
D410D-410-1 Wendy’s Ransom Note
S410S-410-1 Priate's Demands
D415D-415-1 Cinderella’s Birthday Invitation
D410D-410-2 Peter's Response to Ransom Note
D410
Access would execute step B finding:
LOCDUOID NumberDocument Description
D410D-410-1 Wendy’s Ransom Note
D410D-410-2 Peter's Response to Ransom Note
Access would execute step C finding:
LOCDUOID NumberDocument Description
D410D-410-2 Peter's Response to Ransom Note
Access would execute step D finding:
D-410-2 + 1 = D-410-3
Access would execute step E:
LOCDUOID NumberDocument Description
D410D-410-1 Wendy’s Ransom Note
S410S-410-1 Priate's Demands
D415D-415-1 Cinderella’s Birthday Invitation
D410D-410-2 Peter's Response to Ransom Note
D410D-410-3
Then I would finish entering the information for that record.
I would appreciate any help you can offer, even if just pointing me in the right direction or correct terminology for my searches.
I am trying to create a form that creates an automatic identifier with a value one greater than the previous identifier. I was able to create something that updates in batches of two: That is, I end up with identifiers that go 1, 2, 2, 3, 3, 4, 4, etc. How do I get it to create consecutive identifiers (1, 2, 3, 4, etc.)?
View 2 Replies View RelatedI have our primary web based inventory system that I am exporting to Excel and using this as an import to Access for the main raw data for my database. This being inventory it changes daily so I am updating this table every day. When I try to append the table it ads all the records. I am wanting an easy way to add only the new records/take out the ones that are no longer there. Basically update the table with what is currently there.The only have I have found to do this is by running non-matching queries and update queries.
View 2 Replies View RelatedAny way on a table that I can have a unique identifier over two fields? E.g.I have a login ID and a Domain field in a table with sample data below.
Login Domain
John Test
Jane Test
Fred Live
John Live
The login names need to be unique to the domain so the integrity cannot be breached. This has to fit into one table (although the domain is actually being pulled from a look up table so is in fact a numerical value) for ease of form creation.
I'm currently in the process of doing a an overhaul of the database including a table, some odd 17,500 records long.
What I need to do is to create a unique identifier from the existing part number, almost like an autonumber, but it only increments when there are duplicates. What I mean is that there would be for example, there would be five records of say, part 000135.
What I'm trying to get at is, how I would have to code to grab the existing part numbers (all formatted to be 6 digits), add an extra 2 digits to be its unique identifier, and then save it all to a Unique Identifier column, that I created.
An example of what I want is say, I have part numbers 000135 and 000136. The numbers would go up from 000135-01, 000135-02, 000135-03, 000136-01, 000136-02.... The dash is not as important as implementing the 2 digit unique identifier.
To prevent duplicate records, I use multiple fields indexes, which worked fine until now. I learned that each "empty" fields are consider unique by Access, so not the best in an index to prevent duplicate records. I managed to have it worked using the default value property to give each "empty" records the same value.
Now my problem is that I have a date field which is optional, but I need to use it as a unique identifier in an index. I could again use a default value, but since it has to be a date, I find it confusing. I would rather have a default value of "No date specified" or "-" or even better, "". Unfortunately none of those works with date fields.
How to get this one to display in a single column.
I know how to do this wiht VBA. But, this output will need to reside on a SQL Server View. So I need a SQL language solution. If it can work in MS Access Query, it won't be too difficult to test then translate to SQL Server.
Customer Table with PK Customer_ID.
There are two tables with FK Customer_ID.
1. Table Lease1 - Has 3 Fields - the form code enforces No Fields -or All Fields. The red * indicate a Required field - These 3 are entered together.
2. Table Lease2 - Has 1 field with 0 to Many records.
Goal:
The Type shows up in a single column.
Each Type shows where the data comes from (Lease Type, Surface Owner, Mineral Owner, or Hz Lease Type)
Challenge:
Lease1 table has 3 fields that need to be transformed into a single column.
Lease2 table has 1 field to be appended to the single table.
Then, there is the column that identifies where the data came from based on the column name.
Im trying to create a database to track who worked on what item and on what date, with four tasks required to complete the item.To give an example:I have a factory that builds Lego models, for each model there are four steps:
1)Unbox Parts
2)Sort Parts
3)Build
4)Check build
Any employee can work on any task, and multiple tasks can be done by the same employee.Having a completed item table with a field for each task, and a date for each task, with one to many relationships from employee id to each task type. This failed as I needed many to many, so I made a junction table to link them, and this is where I get a little muddled.
Do I need a table of task types, then a table tracking each task to feed into the item table, or is there a simple solution I'm overlooking?
I have a database which is working ok where i have a set of tasks in a table with a bunch of irrelevant fields. On creation of a task i assign users to those tasks into a multivalue field(this is all fine).
Using a query i can report to each user what tasks they are assigned to easily.
To make the database more complex i would now like to assign these users to a task and then allow them to assign there portion complete (but not the whole task complete) but i can not assign a bool variable to a .value (can i?).
My thoughts are my database is just not set up for this by using the multivalue field to hold the assigned users?
I have linked tables from SQL Server using ODBC connection that their location never changes. I have used certain fields of those tables to create queries and make table queries to derive to the information I needed.
On these tables on SQL Server, there is new data added daily. Every day, midnight, there's new data records added of whatever transactions took place in that working day. how often do I need to refresh linked tables in this case to get the latest data added. I mean, once I am linked, the make table query using those defined fields, would it get the latest data added by default when the query is executed, or I must refresh linked tables using Linked Table Manager and then run make table query.
Also, if I want the access to automatically refresh linked tables, can I use the following code? I have added this code, and executing it through a button, but I don't see anything happen, the database becomes inactive for couple seconds (I guess while it is updating) but I don't know is it updating the tables for sure or not, though I am not receiving any error when executing the code through the button.
Function RefreshLinkedTables()
Dim tdf As TableDef
For Each tdf In CurrentDb.TableDefs
If Len(tdf.Connect) > 0 Then
tdf.RefreshLink
End If
Next td
End Function
I have a Chart of Numbers (range) that corresponds to a specific event
Event 1: 1000000000-1999999999
Event 2: 2000000000-2999999999
.... up to...
Event 9: 9000000000-9999999999
When they select Event 1 in the form I would like it to generate a unique Identifier within the range that Event 1's fall into. It would be an incremental increase for each Event 1 enterered. The same for the other 9 events.
The Event #'s are a quick and dirty way of knowing what type of event has taken place without reading any of the description. It is a requirement for this and I have no way around the Event #.
Is there a way to reset the auto numbering? I import new data then archive the old data. As I do this weekly my auto numbers are getting high and my users do not care for this aspect
View 3 Replies View RelatedI have 5 copies of a database that 5 users enter data into (including Pre, Post and Follow-Up information). These users send me their database quarterly and I am suppose to merge the data into one database from which to run reports, etc.
The problem comes in with the auto-numbering. Each "Pre" table has an ID that is auto-numbered. This auto-number is also stored when a corresponding "Post" (or follow-up form) is entered so that we can be sure the pre-, post- and follow-up are all linked to the same individual. When I merge the data, they are reassigned ID numbers in the Pre (while the Post still has the original Pre ID number) so now I've lost the link as to one individual's pre, post and follow-up form.
I realize now that the database shouldn't have been built this way, but is there any way to work around this. I've even tried exporting all of the rows for each of the 5 users into Excel and then importing them into Access in a new table (just so I could have the ease of running queries) but I seem to be getting errors doing that as well.
Any ideas?
Jen B. :)
I have 5 copies of a database that 5 users enter data into (including Pre, Post and Follow-Up information). These users send me their database quarterly and I am suppose to merge the data into one database from which to run reports, etc.
The problem comes in with the auto-numbering. Each "Pre" table has an ID that is auto-numbered. This auto-number is also stored when a corresponding "Post" (or follow-up form) is entered so that we can be sure the pre-, post- and follow-up are all linked to the same individual. When I merge the data, they are reassigned ID numbers in the Pre (while the Post still has the original Pre ID number) so now I've lost the link as to one individual's pre, post and follow-up form.
I realize now that the database shouldn't have been built this way, but is there any way to work around this. I've even tried exporting all of the rows for each of the 5 users into Excel and then importing them into Access in a new table (just so I could have the ease of running queries) but I seem to be getting errors doing that as well.
Any ideas?
Jen B.:)
My ID field is an auto-assigned number. Is there any way to restart the auto-numbering at number 1?
View 14 Replies View RelatedHow I can create a sequential number in a field that looks like this:
Year-XXX-00
(Example: 15-100-00 -- the next sequential number would be 15-101-00)
I don't want to hard code the year, and the last 2 numbers must be entered manually.
It gets even more exciting --> this number has to be able to be duplicated in a table. Those last 2 numbers is a revision number. We might have a 15-100-00, 15-100-01, 15-100-02, etc.
I have created quite a substantial and effective database for a small gliding club with all the major data tables being linked. I need to be able to re-index tables periodically so that running totals, which are needed to calculate statement balances, works correctly - all well and good. The only problem is that the process of re-indexing requires the data in the main table to be stored temporarily and the original data deleted. When the temporary data is appended to the main table the auto-numbering just keeps clocking up.how to reset the auto-numbering in a local table.
View 3 Replies View RelatedHello,
My application I develop should retrieve some meta data from Access system tables. It should find:
- What tables are stored in database.
- What columns have each table in database.
- What relationships are between tables in database.
I opened systems tables of some .mdb file and took interest in such kind of information. But I got some problems by looking for what exactly I need. Please, could someone help me at these points:
1) I found that in system table MSysObjects I can find names and ids of tables created by user (for example by me). But how to determine that these tables are created by user and they are not let’s say a system tables?
2) I didn’t find any meta data about columns of tables! How to determine what columns has each table?
I created application which uses MS SQL Server to retrieve such a kind of meta information and there where no problems. But I stuck using Access.
I was looking for some information in Internet but ineffectively. Please, help me...
I've received a database that is a digitized population register from the 19th century. All adults have been entered into the database, but all children are missing.
Every person has a unique number that corresponds with the original source (this variable is called 'no', this is not the autonumber primary key thing). Instead of searching in the original source which numbers are still missing, I would like to add the missing numbers (with no additional information, because I still need to type that in).
For example, the table now looks like this:
no - name_last - name_first - occupation etc
1 Smith Henry baker
2 Smith Mary
5 Williams John butcher
6 and so on
So 3 and 4 are missing.
How can I add these missing numbers automatically?
Access 2010 Where exactly do I find Import Specifications that I have created? How do you View System tables?
View 1 Replies View RelatedI have programed an access aplication that downloads some data from ORACLE, to do so it used some linked tables, my problem is that the first time that the user runs the 'insert into local_table (colum_1) select column_1 fom linked_table' access displays the 'Microsoft ODBC for ORACLE Connect' form, I'd like to control this conection programatically and not to show this window. ¿can this be done?
thanks on advance
I currently have a front-end/back-end database, but at some point in time one of the tables has been modified and whenever the front end connects it comes up with a parameter request for a field that no longer exists. I have narrowed it down to MSysQueries, where there is a reference to this field. Is there anyway I can avoid this or change/repair the system table?
Compact and repair doesn't work unfortunatly.
Thanks
I have inherited a 2003 db with unknown PIDs for the Group & User security.When trying to alter User details, I'm asked for a PID, so I'm trying to find the PID for the existing users.
I've gone to unhide the systems tables to get a dump of the data & hopefully find the PIDs but no luck so far.There is a Parent ID & if I run a query from the Users DB file, it appears as if it something like japanese writing ???