Tables :: Autonumber Field - Cannot Add Record That Is Not High Number
Feb 18, 2013
I have a table with an autonumber field, which of course is indexed with no duplicates. Twice in recent days it has attempted to add a record with an autonumber that is not the high number - it is about 20 numbers below the high number. So we get a 'can't add this record' error.
I can fix this by copying the table to a temporary table and then copying it it back. Then the autonumber works correctly.
What can I do to prevent this? By the way we updated to Access 2010 a couple of weeks ago, but the data is still Access 2003. We are reluctant to update the data yet in case it causes more problems.
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May 5, 2013
I have created 2 tables:
StaffID
StaffTrainingID
Table 1 (StaffID) - contains all personal details in the form of forename + surname + position + email + contact numbers ect. Each field/person has an autonumber.
Table 2 (StaffTrainingID) - contains all mandatory training/lectures (18 fields in total). I don't wish to list each staff member again in table 2 so have put a StaffID field in (data type is number).
However, when I try to type in the StaffID number in that field so I can link that person to the relevant training he/she has taken, Access won't allow it.
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Feb 12, 2014
When I tried paste some data using front end to my database, Access showed error (can't create record because data would be duplicated). I thought it's impossible because it is autonumber field. So I checked it (manually). I did copy of my database and then for testing, I created record. I was shocked. Next record should has a value of "160" but Access gave "130" then showed an error "Can't create record because data will be duplicated". Of course after compact and repair everything is fine.
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Sep 20, 2012
I created a table in a budget database without a autonumber field. I then inserted a autonumber field after creating the form by inserting a row in the table which works fine in the table, now i want to use a text box on the form with BudgetID from the autonumber field to give me the total amount of records in the database but the autonumber field is not in the record source dropdown.
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Jan 16, 2008
I create autonumber as primary key in a table, then i tried to enter a record in that table. Then i deleted it, but when i enter a new record, auto number started with the next number. Ex: i enter a record and autonumber for it is 1. I deleted this record and entered a new record, but i found autonumber is 2. I want the number is 1,
Why is it happen? any solution ? help me pls...
Thanks
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Dec 4, 2013
So I have decided that I want my ID's to be AutoNumbers, but at the moment they are currently set as Numbers. I have already inserted data, to test, which has been deleted, however I am now unable to change the ID field back to AutoNumber.
How can I duplicate the tables so that this field can be changed again?
I have like 10 tables with heaps of feild, so remaking them will take long, but I know there is a way using queries, I am just not sure how...
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Apr 24, 2014
Auto number will not work for what I want to do. I am creating a simple database that will assign the user with the next incremental number in a field. The intent of the database is for the user to enter three text fields and then obtain the number. I believe that Dmax would work but do not know how to make populate the table.
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Jan 14, 2013
Is it possible or not but Iany way to set up a number field to autonumber on reviews of an application.
To elaborate I have a review table linked to the primary application table. The pk on the review table will be an actual autonumber to list all the reviews ever to happen in the database. There will be multiple reviews on one application and there will be a review number for each review (1, 2, 3, etc...). Is it possible to set up as a 'number' field that will add the next review # for that particular application, and then start again at 1 for the next application?
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May 5, 2005
:confused:
Hi,
I would like how I can generate automatic Id in a table with following structure. billid number, billdate date& time.
I don't like to use AutoNumber built in feature.
Regards.
Soumen.
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Jun 10, 2015
I had a backup from a table that I saved to excel. Somehow we lost all the records from the table 10 minutes later. There where gaps in the id numbers due to some delete records in the past, and when I did try to put it back in the access table the records some how shift. is there a way of still using the ID nr that is an autonumber in the table and when I set the data back from excel and use the append when paste that they show up correctly? Maybe I can set the autonumber to start from the last record on the table?
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Mar 16, 2014
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
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Jan 31, 2005
So, I have a table with an autonumbered key field. I started the autonumbering at 1000 thinking that I may want to manually backfill some old records at a later date. Now I’m stuck.
Is there a way I can insert a new record into this table, filling this field as “950” for example?
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May 23, 2015
I am wanting to create a new record in a table copying the majority of the data from another record in the table. I am using the following code which creates new records but the data isn't being copied.
This is the section of code:-
' Return Control object variable pointing to list box.
Set ctlList = Me!lbStudents
' Enumerate through selected items.
For Each varItem In ctlList.ItemsSelected
' Get the info to get the enrolment record
intClientID = Me.lbStudents.Column(7, varItem)
[Code]...
what I'm doing wrong?
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Sep 30, 2014
use an account reference from one field in a table on a second table and add a number after it... e.g.
Table 1 Table 2
PEFA PEFA/001
PEFA PEFA/002
PEFA PEFA/003
PEFA PEFA/004
and so on...
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Oct 21, 2012
I have 3 tables: [SurveyVendor], [Surveys] and [SurveyResults]
SurveyVendor has 2 fields:
[VendorID] - PK
[VendorName]
Surveys has 3 fields:
[SurveyID] - PK
[VendorName] - FK
[SurveyName]
SurveyResults has 3 fields:
[SurveyResultID] - PK
[SurveyName] - FK
[SurveyQuantity]
I used the LookUp wizard to establish the relationships, and I chose to include 3 fields when linking [SurveyResults].[SurveyName] to [Surveys].[SurveyID]. I'd like the ID, Survey Name and Vendor Name to be displayed when making a choice in the combo box. And I would like the column to only display the SurveyName.
However, what's happening is the VendorID shows up instead of the VendorName when I click the combo box for [SurveyName]. And the SurveyID shows up in the column results, rather than the Survey Name.
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Dec 12, 2012
I got a table with "ID" as autonumber field. However when I have ID numbers:
1
2
3
4
5
6
7
And I remove record 4, then I got
1
2
3
5
6
7
How can I make it fill up the missing "4"?
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May 4, 2013
I created a database with 10 tables and 8 relationships. Then, I learned about the Autonumber field type and decided that I wanted that to be the primary key of one of my existing tables, for a field that was already linked to 2 other tables. I had to delete the relationships and the original field to make the change, and Access said it had to delete an index, too. Now, Access won't allow me to re-establish those relationships.
I found that I had to change the fields in the other tables to match the Autonumber type and name of the original field, but now I am getting an error message stating, "Invalid field definition 'CustomerID' in definition of index or relationship. What does that mean? The field types and names are all the same.
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Jan 4, 2006
In trying to respond to another thread, I have run into something that is confounding me (or maybe I'm just getting dense).
We have a subform. One field has an event on DblClick to launch a search form. When the user identifies the target, he/she clicks a button on the subform. This pushes the appropriate value into a field on the original subform using VBA code and closes the search form. This all works fine.
The behaviour that is driving me bugging is when the user clicks on a new record (i.e. new line) on the subform, we would like to automatically generate the next record (E.g. when you type in a field of a record with autonumber in datasheet mode, Access automatically generates the next record). Currently this doesn't happen - Access generates the PK for the record being modified, but doesn't generate the view of the next record.
What really confuses me is that I have created similar looking example in which this works just fine. I can't figure out which of the differences between the two samples is causing this behaving.
Also, typing information into the field on the subform does cause the next record to be generated. It is just doing this via code that works in one case but not another.
I have narrowed it down to the actual subform. Even as a standalone form the form exhibits the same behaviour.
For reference, the original thread is
http://www.access-programmers.co.uk/forums/showthread.php?t=99457
Any suggestions?
-grommit
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Nov 21, 2013
I have two tables linked to each other in one to many relationship. Instead of auto number, the date and shift (Text) is being used as the primary keys (Composite Primary Key). Here is the tables structures,
Payouts Table:
Date: Primary Key
Shift (Day or Night) : Primary Key
Bills Table:
Date: Primary Key
Shift (Day or Night): Primary Key
Autonumber: Primary Key
The tables Payouts and Bills has one to many relationship. One payout row can have many bills. The problem is that I want to start the Autonumber in bills table everyday from 1. As date and shift are different for every day so even if i start bills from 1 everyday, it wont make same primary key. I can do it manually but I want to make it automatically.
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Nov 2, 2004
I need to track employee training hours and employee backfill hours. I will need to see which employee was training, and the employee who filled in for him. Both will have the same info. Is there a way to use two tables on one form, and keep the record number the same in each table? I would need to be able to match the data in table 1 to the data in table 2 by record number.
I thought about one giant table, but I think it may get really confusing. Any ideas?
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Jan 20, 2015
I have "Master" table with fields "Job No" and "Revision No". Both together is a primary key, so that combination of both cannot be duplicated. I have 100 other tables to be related with referential integrity(+update&delete) to Master for both fields. Apart from Job No and Revision No, all 100 tables have different set of fields which is why I had to come with so many tables.
Due to 32 limit rule, I had to come up with workaround method to have all 100 tables in the relationship. So, I created 5 other SubMaster1, SubMaster2, ...., SubMaster5 which are related to Master with relationship with referential integrity (+update&delete). Then I assigned 20 tables to each SubMaster so that 20 tables are related to each SubMaster table.
Whenever I create new record in Unit, the new record is generated in each SubMaster using update query for each SubMaster table. I have all the forms and necessary query laid out. The only missing part is being able to duplicate a record. I have limited knowledge in VBA, but I should be able to modify it to address to my requirement.
I want to copy a given record in Master, SubMasters and 100 tables as a new record. I need this feature so that I can select certain Job No and Revision No and copy that as a new Job No(assigned manually in a form) and 0 as the revision number. Possibly a button which will ask for new job number and copy everything from the active Job No and Revision No to a New Job No and "0" Revision No. The existing record may not be there on all 100 tables for the given Job No and Revision No. If it is there, then copy otherwise ignore for each of the tables.
I have a table "ItemList" which lists all the unique name of the 100 tables.
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Jan 23, 2013
How can I add an ID-number that always increases (by 1) each time I add a new record to a table (using a form)? I want to always use some info from the record that was added last to fill in a different form. The reason for my question is that I heard that the autonumber does not necessarily increase each time a new record is added...
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Jan 7, 2013
I randomly read on another website that your field type in a table should be 'text' unless you're doing math on the number'. Is this true?
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Apr 28, 2014
I have a field where I'm recording the flashpoint of materials. The majority of the time, I'll have an actual number of the flashpoint (e.g. 100 or 140 or 200) but sometimes, I won't have a number or a number is not applicable.
Is using a combo box the only way to integrate an "N/A" solution for this? Otherwise, I'll have a field for the flashpoint and a second field for "NA".
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Mar 23, 2015
I have a field to record the last 4 digits of a credit card number in regards to tracking payment information.
The field is currently formatted as a Number field. When I try to enter a set of 4 numbers that start with "0" (e.g. 0123), Access removes the 0 from the start automatically (so 0123 becomes 123).
That function makes perfect sense under normal circumstances, but in this case I want to be able to keep the 0 at the beginning because it is part of the 4 digit sequence.
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Nov 27, 2013
If you specify Number as data type and Decimal as field size for a field in an Access table, will it actually store numbers to the right of the decimal point? I have never been able to get this to work or find these value if they are there and have alwayshad to use field size single or double or data type currency.
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