Tables :: Autopopulate Field Based On Contents Of Another
Sep 12, 2013
I am in the process of revamping an old database. I have a main table that currently has two fields "Name" and "Job" but will have more. I have another table with the same fields. I want to use as a lookup to populate the main table with a user form from the second table. I can populate the "Name" field using a combo box, but my problem is how to autopopulate the "Job" field. E.g. If the user selects Mr Smith from the "Name" drop down list, the corresponding "Job" populates the second field.
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Dec 27, 2012
I have a relationship from one table to another. If one item is entered into one field, I would like it to auto-populate it into another field. But there are several more fields I would like to be autopopulated.
EX
Table_1
item no, hull no, description
Table_2
item no, hull no, description..
I want to enter data into table 1 and have it auto populate into table 2. How is this to be done
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Jul 14, 2006
Hi,
I'm making a form where the contents of a field is determined on the contents of another field in another form. I thought an IIF function would work, but when I tried it the contents says #NAME.
I put it in the control source.
IIF([Forms]![Frm_NewBusiness]![Page4]![Child51]="NTU",NewBusiness_Date_Issued="NTU",NewBusiness_Date_Issued)
Any ideas?
Cheers,
Ben
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Oct 2, 2013
I have a report that has multiple fields - 3 of which matter for this discussion -
1.) employee
2.) employer
3.) rateofpay
The employer field contains 1 of 2 options. For the sake of this conversation, lets call it ABC123 and XYZ123
I need to be able to calculate the average rate of pay for ABC123 company, and exclude the rate of pay for XYZ123 company in my report.
I am calculating this in a section footer.
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Jun 23, 2006
I want to print text based upon the content of the field but need more than the IIF statement. For example, if the field contains an "A" I want to print "Active", "C" I want to print "Closed", "N" I want to print "New", etc.
Thanks in advance for any help. You guys have always had an answer in the past!
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Sep 22, 2005
Hello,
I have two tables which contain the following fields (simplified);
Table 1:
ID
Startdate
Enddate
Table 2:
ID
Unitdate
Treatment
The tables are related (one-to-many) through the ID field.
In operation, the user first enters the Startdate and an Enddate for a patients' hospital stay in Table 1. Following this, the user enters the Startdate again in the Unitdate field in Table 2 and selects a Treatment from a drop-down list. After this, the user enters the following in the Unitdate field and selects a treatment. This is repeated in consecutive order until the Enddate is reached.
The end result looks like this;
Table 1:
ID Startdate Enddate
123456 01/01/2005 04/01/2005
Table 2:
ID Unitdate Treatment
123456 01/01/2005 Ventilation
123456 02/01/2005 Ventilation
123456 03/01/2005 Haemofiltration
123456 04/01/2005 Ventilation
Does anyone know if there is any way to restrict the Unitdate field in Table 2 to only allow dates to be entered that are between the Startdate and Enddate fields in Table 1? Ideally, I would like the Unitdate to populate automatically with the dates, starting with the Startdate value and ending with the Enddate value and filling in all the intermediate dates. Also I would like to make sure that there is no way of having duplicate dates in the Unitdate field.
If anyone can help, I would be extremely grateful.
Best wishes
Russell
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May 24, 2012
I have fairly large table called QBInvoices that consist two fields- qbinv and date . Also, I have a report that showing info off query called TotalQueryQB. The table and query have no relations except dates . I need to show on report filed qbinv off table QBInvocies on the top of the reprot based on date. The user type date on form -frmQB text box txt Date and I would like to have contest of field qbinv off table QBInvocies on the top of the report base on date that was typed.
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Mar 24, 2005
Hello everyone. How do I go about automatically inserting a date from one table into another table. This are my tables:
tblPAF (Personnel Action Form)
PAFNo
EmployeeNo
Date
Department
Division
Salary
Comments
tblBenefits
BenefitsNo
EmployeeNo
Date
BenefitType
CoverageDate
Every time an employee’s salary or benefits changes we fill-out a PAF (paper format) on it we write all the changes. In my PAF db form I’m thinking adding a command button to open my Benefits Form. Once my Benefits form is open I don’t want to renter the date that was entered in the PAF form I wanted to automatically insert that same date. Hopefully I made myself clear.
Thank you for your assistance.
HR
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Feb 21, 2013
I am trying to create a 2-table database where we can enter our survey data. I want them to be linked by "head"# so that the "Temp" "Date" "island" and "site" are autofilled into the "time dep"table from the data I entered in the first "perm"table.
I would also like if the lookups were filtered so that, for example, when I choose "Cat Island" my only two options are "fishbowl" and "Cuda" then from there depending on which of those I choose, The "head"# can be chosen from a dropdown as well. There are about 22 coral-heads per site, and two sites per island. I don't want to have a giant dropdown of 80+"head"#s, but at the same time, if we are typing them in, it increases chance of error. limiting the options of head number to be site specific would be ideal.
I feel like I may be going about this all wrong, and need a form? But I cannot figure out how to make the form data fill the datasheets that I have created.
Metapop.accdbMetapop.accdb
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Apr 4, 2008
I have a table that I'm storing Horsepower and Watt in. Is there anyway to set it up so that when I provide Horsepower it automatically populates Watts? (just a simple multiplication)
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Jun 21, 2007
Have form as follows.
Can # (Lookup/dropdown)
Movement Date (date/time)
Current Location (lookup/Dropdown)
Current Address (lookup/Dropdown)
Prior Location
Prior Address
When I drop the can # down in the form, I want the Prior Location and Address to auto Populate with the last known current Location and address of that can.
Any ideas on the best way to do that?? I assume there is code and a query, but I am an absolute database illiterate so exact directions would be nice.
To explain again, whenever I put a new record in, as soon as I select the Can# from the drop down tab, I want the prior location and address to be populated with the last known current address for that Can#. And if I change the can # I want the prior location and address to change with it.
HELP PLEASE.
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Jan 27, 2012
I would like to have a field autopopulate (date field) when a checkbox is selected 'true'
Fields are:
FolderBCCheck-In (checkbox field)
Check-InDate (date field)
I need the check-inDate field to populate Date() when the FolderBCCheck-In field is checked.
I assume it is VBA code to the AfterUpdate (Event procedure). Just having trouble getting the right code.
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Apr 25, 2008
Hope this works, The table is as follows, ish
Name1 y/n1 y/n2 y/n3 y/n4 y/n5
a...........y......y....n.......n.....n
b...........n......n....y.......n.....y
c...........y......n....n.......n.....n
d...........n......n....n.......n.....y
e...........y......y....y.......n.....y
f............n......y....n.......y.....y
g...........y......y.....y......y.....y
what i need to be able to do is take a form/query answer some questions, y/n1= y/n2= y/n3= ......
Then off the back of this be able to pull out the correct item from column name1.
But i don't need an exact match on all columns. If i am only interested in y/n2=y i need to display all matches
My head says the following If y/n2=y and y/n3=y Then Name1 = e and g
or another example if y/n2=y and y/n4=y and yn5=y Then name1 = f and g
if a y appears in more columns it doesn't matter but it has to be in all those columns i am looking at
can anyone suggest the simplest way forward on this.
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Mar 29, 2013
I have a feed from ODBC to Access DB. I need to populate several new tables with the contents of the original table. I know I'm being stupid but it's been a long week.
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Feb 28, 2013
Within my table if Field 1 has an answer of Self (from drop down), then, I would like Fields 6-12 to auto populate; however, if Field 1 does not have an answer of Self, then leave Fields 6-12 blank.
I am not quite sure how to lay this out. I am using Access 2010.
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Jun 27, 2014
I (will have) a form which a user fills in to enter new data.
I have two fields,
"Branch" and "Branch ID" (Branch ID will not be on the form, just in the table)
Branch will be fed by a combo box with seven choices. I would like it so that when "Branch" is populated it autopopulates Branch ID with a code which relates to the branch, so for example
BRANCH BRANCH ID
Braintree BRA
Colchester COL
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Jun 18, 2014
Table1 contain Two fields (3Months) and (6Months)
Table2 contain Two fields (3Months) and (6Months)
the table 2 is the source of a form that will let the user change the numbers. table 1 should change Date1 and Date2 Fields based on the two fields (3months) and (6months) if i want to make a lookup wizard it should be changed manually and if i make a calculated field i can't find other tables in the expression builder
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Dec 5, 2012
I have a main table which is autonumbered on unitid, I have another table which is linked via the unitid which holds items purchased for the main table, so the second table is a subform of the suppliers and will have multiple entries of the same unitid. What I would like to do is when an item is entered into the second table, check the main table to see if it exists, if it does populate the unitid field with the unitid from the main table, and if not exist create a new record in the main table with the next unitid number.
This in essence is what I want, bearing in mind that the tblinvoices is a subform and the tblmain is not open.
If ([tblinvoices]![Unit] = [tblmain]![Unit]) Then
[tblinvoices]![UnitID] = [tblinvoices]![UnitID]
End If
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Dec 3, 2013
I'm trying to complete a database.
It is to manage details of pupils with additional support needs, and plan for the extra arrangements the school will provide for assessments.
It has 2 Tables
tbl-PupilDetails
-ScottishCandidateNumber primary key (Unique number which identifies pupils to the exams board)
-Forename
-Surname
-DOB
-YearGroup
-Class
-NatureOfNeed (memo)
-EvidenceOfNeed (memo)
tbl-SubjectLevelArrangement
-ID Primary key, Autonumber
-Pupil foreign key to tblPupilDetails
-Subject
-Faculty
-Level
-Arrangement
I currently use forms for adding new pupils, and updating pupil subjects/arrangements/levels.
I also have forms to search for specific pupils, and to create lists for faculty heads showing which pupils are taking subjects within their faculty and the arrangements we expect to provide.
I use the forms to run queries, which can then output to reports for printing.
Where I am currently having an issue is the faculty field in the tbl-SubjectLevelArrangements. (If I didn't have to report to faculty heads I would just leave it out, but management will insist.)
Currently I have a form with dropdowns for adding subject, faculty, level and arrangement manually. This is acceptable for the subject, level and arrangement because they are completely interchangeable and dynamic throughout the academic year as pupils may drop down a level, or change the type of arrangement they require.
However as faculties are inextricably linked to subjects, I want to remove the possibility of human error. i.e. when a user (me) chooses either geography, history, or RE, then the faculty will always be Humanities, likewise if the user chooses French, German, or Spanish, then the faculty can only be Modern Languages etc.
I'm convinced there must be a very simple way to ensure that the faculty field prefills based on the limited keywords available in the subject field, but I just cannot figure it out.
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Dec 30, 2012
I'm trying to calculate a value for a field based on the value of another field, [Field1] has a value list of 28 choices I want [Field3] to take that value and multiply it by the value of [Field2]. I'm using an Iif statement and it sort of works. I looks like this:
IIf([Field1]=1 Or 2 Or 3 Or 4 Or 11 Or 12 Or 13 Or 21 Or 22 Or 28,[Field2]*0.06,IIf([Field1]=5 Or 6 Or 14 Or 15 Or 23 Or 24 Or 29,[Field2]*1.1,[Field2]*2.1))
I receive nor errors but it will only return the value of [Field2]*.06 no matter what is selected in [Field1].
I'm sure I'm missing something and there is probably an easier syntax to use, but I'm at a loss at the moment.
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Oct 5, 2007
I have two tables that have the exact same structure. They both started with the same data, but each were changed separately. (Two copies of the same DB, editted separately). I need to review the data in each record and determine what has changed or if records have been added. Is there an easy way for me to do this? (Note: Each record does have a primary key)
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Aug 27, 2007
Greetings to All,
I have one table (tblLink) that resides on an SQL Server quite a distance from me. I have another table (tblLink_r) that resides in a local .mdb file. The tables are identical except for the data they contain and where they are located. Only one index (LinkIdx=autonumber) exists. I am making sure there are no duplicate indicies in the LinkIdx fields because I started the LinkIdx field in tblLink_r at 2100000000.
When I open tblLink (remote), I can scroll to the end of the 21,000 records relatively quickly - read: little latency. Queries performed on this table similarly show little latency.
When I open tblLink_r, I also have little latency. This table has 100 records.
I need a single object which contains the contents of tblLink and tblLink_r. I have tried a UNION ALL, but this query takes upwards of 4 minutes to complete which I can't understand since either of the constituent tables only take ~.5 seconds to call up.
I am hoping someone can provide a way to speed up the UNION ALL query or provide an alternate means to combine the contents of these tables.
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Sep 11, 2013
I am trying create some code that checks if the contents of the status field in a table is "Authorised" where the ID = something specific for multiple records. If all records witht the specific ID are "Authorised" Then generate a new record in another table. Where to start, perhaps a Dlookup?
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Apr 26, 2013
I am trying to perform a search function query in access but am having trouble. I have two tables. One table has a column in which I need to search the contents of this field by referencing data in another field/table. I am able to write the query searching the data manually (not referencing the other table) but can't seem to get the query right when referencing the other table!
this query works =
SELECT *
FROM Sample_Data
WHERE (((Sample_Data.[Affected_Frequencies]) Like "*451.425*" Or (Sample_Data.[Affected_Frequencies]) Like "*451.400*"));
but, i put together a frequency table (Table name = Frequencies) and the column within that I am searching for is called Frequency. im trying to reference Frequencies.Frequency using a LIKE statement.
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May 24, 2013
I'm creating an accounting database for my use at work. I order goods and services from a multitude of vendors, using varying payment methods, and at last count, 8 different accounts. The time I'm spending on repetitive entry into excel spreadsheets has forced me to sit down and make an access database to track everything.
Right now, the following:
1) Table named "Accounts" with two fields - Account # and Account Description. Account # is PK.
2) Table labeled "Orders", which I'm going to have the top-level information for each order (order #, Account #, Account description, + others that don't matter here). I have another table for the order details (product #, description, price...).
3) Relationship between "Accounts" and "Orders" is one-to-many, enforced referential integrity, cascaded update.
For my order entry form, I want to enter the account description, so I set up a combobox. But, for my paperwork, I am going to need the account # to print when I do a report, and for future flexibility I want that field to remain in the "Orders" table.
I know my accounts by name, not number, and I want it set up so that when I select, for instance, "Supplies Account" for the description on the form, the Account # field on the Orders table is automatically populated with the account # that correlates to that description.
Is there a way to tell the table to auto-fill this entry?
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May 13, 2013
All; using Access 2010. I need to have some kind of way to track changes based on different field name.I have a client table with field data like Fname, Lname, SSN, Address, Zip, Phone, DateOfBirth, Current Rate, TotalRate, Status and Importdte. I have an import into the database every month and I update this table with data that is new based on the SSN with an append query. The import also has the names of those that exist in the client table until their status changes. In addition to appending new data every month; I would like to append any changes the existing client has. For ex; If an existing client has an address change, I want to append this data to the table but keep the existing address and have a Change date equal to the Importdte. In essence; I want to build a kind of history table that when I pull up a client; I can have something like a tab on a form with the changes and when it happened.
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