Tables :: Budget Database - Autonumber Field Is Not In Record Source Dropdown

Sep 20, 2012

I created a table in a budget database without a autonumber field. I then inserted a autonumber field after creating the form by inserting a row in the table which works fine in the table, now i want to use a text box on the form with BudgetID from the autonumber field to give me the total amount of records in the database but the autonumber field is not in the record source dropdown.

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Tables :: Database To Track Budget Changes Within Organizations

Sep 19, 2013

I am new in Access 2010 and need table design schema. I am creating a database to track budget changes within our organizations.

1. We have 3 division (West, East and Central).
2. Each division will have 5 Organizations (Office, Campus, Operations, IT and HR)
3. Each Organizations will have multiple sub-organizations
4. The budget start with the sub-organizations - which is break down by cost center and sub cost center.

This is the design I came up.

tblFiscalYear
tblDivision
tblOrganizations
tblSubOrganizations
tblCostCenter
tblsubcostcenter (budget table)

tblDivision --1 to Many --> tblOrganizations

tblOrganizations --1 to Many --> tblsuborganizations

tblsuborganizations --1 to many --> tblCostCenter

tblCostCenter --1 to many --> tblsubcostcenter

Is there a better way to design this?

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Tables :: Autonumber Field - Cannot Add Record That Is Not High Number

Feb 18, 2013

I have a table with an autonumber field, which of course is indexed with no duplicates. Twice in recent days it has attempted to add a record with an autonumber that is not the high number - it is about 20 numbers below the high number. So we get a 'can't add this record' error.

I can fix this by copying the table to a temporary table and then copying it it back. Then the autonumber works correctly.

What can I do to prevent this? By the way we updated to Access 2010 a couple of weeks ago, but the data is still Access 2003. We are reluctant to update the data yet in case it causes more problems.

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Tables :: Autonumber Field - Can't Create Record Because Data Will Be Duplicated

Feb 12, 2014

When I tried paste some data using front end to my database, Access showed error (can't create record because data would be duplicated). I thought it's impossible because it is autonumber field. So I checked it (manually). I did copy of my database and then for testing, I created record. I was shocked. Next record should has a value of "160" but Access gave "130" then showed an error "Can't create record because data will be duplicated". Of course after compact and repair everything is fine.

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Forms :: Adding Field To A Form Breaks Entire Database Record Source?

Sep 26, 2014

I am building a database where one Form displays records from 14 different tables. For some reason, when I recently try to add a field on to a form from a new table, the ENTIRE form loses the record source, and every single field that is already on the form gets that green dot in the corner with errors surrounding a record source that cannot be found. What am I doing wrong? Am I exceeding some limitations with forms?

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Tables :: Two Identical Database - Importing Tables By Linking To Data Source

Dec 3, 2012

I have 2 identical database in terms of structure but it differs in data.

Basically I would like to import data from subDatabase to mainDatabase and ensuring that there are no duplicate records.

I have used the "link to datasource method" through importing the tables to have the "updating" function.

However, this method also means that the records in mainDatabase are also imported over to subDatabase which I do not want.

Is there a method to ensure that the records are shared/update one way only? (i.e. import from subDatabase to mainDatabase and not main to sub?)

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General :: Using Table As Control Source For Dropdown Box?

Apr 6, 2013

Is it possible in access 2010 to create a table "Kits" with 4 columns: kit, lot, expire_date, in_use.

Then in a form use that table as a control source for dropdown box? However, if in the table in_use is "No" then that row is not a choice?

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Tables :: Field Of Table Changed But Dropdown Not Updated In Form

Jan 4, 2015

I Have made a change to a field in my tables. it was was based on ethnic background and originally i had just created the field but had not added in the options ( via adding it into the row sources).

So now the tables field have been updated but unfortunately on the form it has not updated into the dropdown i had created containing the options..

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Record Source From Another SQL Database.

Nov 2, 2006

I have multiple SQL databases and on most have searches built on stored procedures.

I'd like to create a central search database but can't get Forms to go across SQL databases to get their record source.

Am I being thick?

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Forms :: Click Button To Open Dropdown To Open Record The Filters By Dropdown

Jul 28, 2014

I currently have a button that opens a report. the report pulls from a query that has parameters set to "fromdate" and "todate". instead of using dates and parameters that pop up as blank text boxes, I would like to click the button, have a form pop up with a combo box to select all of the options available (currently 23 options) and then click a button to make a report that only displays the record (1-23) selected. I do not need any time constraints because as the databases get updated with more records, there would be more than 23 options to choose from.

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Forms :: Budget Tracking Database - Running Balance On Form

Mar 15, 2015

I have a database tracking a budget. It is like a cash boom. I have deposit and make payments. Supplier, invoice# etc. I would like my form to show a running balance of my deposits and expenditure.

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Record Source For One Form Multiple Tables

Mar 26, 2005

I am making a master form for three tables which ultimately form a hierarchy. I am getting all the fields from each table onto one form. By default the record source would be made up of an INNER JOIN such as below

SELECT PERSON.first_name, PERSON.country, PERSON.last_name, PERSON.street, PERSON.area, PERSON.city, PERSON.telephone, CONTRIBUTOR.registration_date, CONTRIBUTOR.fav_category, MUJAHED.profession FROM (PERSON INNER JOIN CONTRIBUTOR ON PERSON.id=CONTRIBUTOR.id) INNER JOIN MUJAHED ON CONTRIBUTOR.id=MUJAHED.id;

I'm trying to change the record source to match using the where clause instead. However the following allows me to view but not add a new record

SELECT PERSON.first_name, PERSON.country, PERSON.last_name, PERSON.street, PERSON.area, PERSON.city, PERSON.telephone, CONTRIBUTOR.registration_date, CONTRIBUTOR.fav_category, MUJAHED.profession
FROM PERSON, CONTRIBUTOR, MUJAHED
WHERE (PERSON.id = CONTRIBUTOR.id) AND (CONTRIBUTOR.id = MUJAHED.id);

A tip or guideline on how I can correct this will be appreciated.

Regards

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Tables :: Set Autonumber To Start From Last Record On The Table

Jun 10, 2015

I had a backup from a table that I saved to excel. Somehow we lost all the records from the table 10 minutes later. There where gaps in the id numbers due to some delete records in the past, and when I did try to put it back in the access table the records some how shift. is there a way of still using the ID nr that is an autonumber in the table and when I set the data back from excel and use the append when paste that they show up correctly? Maybe I can set the autonumber to start from the last record on the table?

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Insert New Record To An Autonumber Field?

Jan 31, 2005

So, I have a table with an autonumbered key field. I started the autonumbering at 1000 thinking that I may want to manually backfill some old records at a later date. Now I’m stuck.

Is there a way I can insert a new record into this table, filling this field as “950” for example?

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Modules & VBA :: Duplicating Record With Autonumber Field

May 23, 2015

I am wanting to create a new record in a table copying the majority of the data from another record in the table. I am using the following code which creates new records but the data isn't being copied.

This is the section of code:-

' Return Control object variable pointing to list box.
Set ctlList = Me!lbStudents
' Enumerate through selected items.
For Each varItem In ctlList.ItemsSelected
' Get the info to get the enrolment record
intClientID = Me.lbStudents.Column(7, varItem)

[Code]...

what I'm doing wrong?

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Tables :: Autonumber / Customer Reference Field?

Sep 30, 2014

use an account reference from one field in a table on a second table and add a number after it... e.g.

Table 1 Table 2
PEFA PEFA/001
PEFA PEFA/002
PEFA PEFA/003
PEFA PEFA/004

and so on...

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Tables :: Lookups Displaying AutoNumber Instead Of Field Name

Oct 21, 2012

I have 3 tables: [SurveyVendor], [Surveys] and [SurveyResults]

SurveyVendor has 2 fields:
[VendorID] - PK
[VendorName]

Surveys has 3 fields:
[SurveyID] - PK
[VendorName] - FK
[SurveyName]

SurveyResults has 3 fields:
[SurveyResultID] - PK
[SurveyName] - FK
[SurveyQuantity]

I used the LookUp wizard to establish the relationships, and I chose to include 3 fields when linking [SurveyResults].[SurveyName] to [Surveys].[SurveyID]. I'd like the ID, Survey Name and Vendor Name to be displayed when making a choice in the combo box. And I would like the column to only display the SurveyName.

However, what's happening is the VendorID shows up instead of the VendorName when I click the combo box for [SurveyName]. And the SurveyID shows up in the column results, rather than the Survey Name.

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Tables :: Autonumber Field Missing Numbers?

Dec 12, 2012

I got a table with "ID" as autonumber field. However when I have ID numbers:

1
2
3
4
5
6
7

And I remove record 4, then I got

1
2
3
5
6
7

How can I make it fill up the missing "4"?

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Tables :: Broken Relationships When Field Changed To Autonumber

May 4, 2013

I created a database with 10 tables and 8 relationships. Then, I learned about the Autonumber field type and decided that I wanted that to be the primary key of one of my existing tables, for a field that was already linked to 2 other tables. I had to delete the relationships and the original field to make the change, and Access said it had to delete an index, too. Now, Access won't allow me to re-establish those relationships.

I found that I had to change the fields in the other tables to match the Autonumber type and name of the original field, but now I am getting an error message stating, "Invalid field definition 'CustomerID' in definition of index or relationship. What does that mean? The field types and names are all the same.

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Reports :: Training Database - Group Report By Field List Row Source

Oct 30, 2014

I am in the process of creating a training database that includes levels of proficiency with certain tasks for employees.

In one of my reports I would like to appropriately display with tasks the employee "Cannot Perform";"Can Perform with Assistance";"Can Perform Alone";"Trainer" (straight from the field list of the task). But I can't seem to get the hierarchy correct. Tried it in a PivotTable too as I thought similar to PTs in Excel you could get some kind of "count" of values. Couldn't make that happen either.

Each employee has a proficiency rating on about 20 different tasks. Proficiency input is controlled by a field list. I would like to structure this part of the report like so:

------------------------------------------------------------
EMPLOYEE PROFICIENCIES
--Cannot Perform Task
----Cutting
----Trimming
----Grinding
--Can Perform With Assistance
----Painting
----Fixing
----Drilling

etc. etc. So in this case the Field itself would become the value being grouped. I know there has to be some logic either in a query or SQL.

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Display Field From A Query On A Form Not In The Forms Record Source

Jul 27, 2005

In short can I display a field on a form that is not in the forms field list without using a sub-form? I am trying to show a value from a query on this form. I tried this in the control source:
[qry_op500_entry_delta]![countofphone model]
I get an error stating that this is not in my field list for the form.
If the answer is No or if needed I can give more information on what I am trying to do.

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Reports :: Populating Text Box With Field From Query That Is Not Record Source

Aug 3, 2015

I have a report based on a query. I want to populate 6 Text Boxes with Dates from fields in another query. The date fields I want to add will be headings for columns that represent weeks (they change all the time so can�t be hard figures). The two queries are not really related by any common field. I am not able to get this working because the fields I want are not part of the query that is the Record Source for the Report.

Is there any way that I can do this? Can I change the record source of just the text boxes?

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Entering Field Value With Code Doesn't Trigger New Record With AutoNumber

Jan 4, 2006

In trying to respond to another thread, I have run into something that is confounding me (or maybe I'm just getting dense).

We have a subform. One field has an event on DblClick to launch a search form. When the user identifies the target, he/she clicks a button on the subform. This pushes the appropriate value into a field on the original subform using VBA code and closes the search form. This all works fine.

The behaviour that is driving me bugging is when the user clicks on a new record (i.e. new line) on the subform, we would like to automatically generate the next record (E.g. when you type in a field of a record with autonumber in datasheet mode, Access automatically generates the next record). Currently this doesn't happen - Access generates the PK for the record being modified, but doesn't generate the view of the next record.

What really confuses me is that I have created similar looking example in which this works just fine. I can't figure out which of the differences between the two samples is causing this behaving.

Also, typing information into the field on the subform does cause the next record to be generated. It is just doing this via code that works in one case but not another.

I have narrowed it down to the actual subform. Even as a standalone form the form exhibits the same behaviour.

For reference, the original thread is
http://www.access-programmers.co.uk/forums/showthread.php?t=99457

Any suggestions?

-grommit

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Tables :: Autonumber From Table1 Not Coming Across In Number Field In Table2

May 5, 2013

I have created 2 tables:

StaffID
StaffTrainingID

Table 1 (StaffID) - contains all personal details in the form of forename + surname + position + email + contact numbers ect. Each field/person has an autonumber.

Table 2 (StaffTrainingID) - contains all mandatory training/lectures (18 fields in total). I don't wish to list each staff member again in table 2 so have put a StaffID field in (data type is number).

However, when I try to type in the StaffID number in that field so I can link that person to the relevant training he/she has taken, Access won't allow it.

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Remove Record Source/Control Source

Sep 19, 2005

I have an unbound form with three tabs. On each tab there is a sub form. Each tab is a search form and each sub is a results returned. I have made everything unbound and set the sub form recordsource and its controls control souce on afterupdate of the main form search criteria. Works fine except for after some use the db decides the sub forms are not unbound and sets the record source and control sources.

I'm trying to do a

Me.PollingPlacesResults.Form.RecordSource = ""
Me!PollingPlacesResults!PollID.ControlSource = ""


but this does not seem to work in actualy removeing the record source and control source.

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Tables :: Change Item Source For Multi-valued Field From Linked Table To List?

Feb 16, 2013

I am using MS Access 2007.

I have created a multi-valued field "Product Category" that lookups data items from a linked table. So, the Data Type for the multi-valued field "Product Category" is Number.

Now I want to change the Data Type of "Product Category" from Number to Text, and make a value list that I can type values in and can provide the same data items as the linked table.

How to change item source for the multi-valued field from a linked table to a list that I can type in values?

Is there a feature provided by MS Access 2007 can enable such a conversion?

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