I've got a table which lists accounts with an associated charge. If the account has multiple charges, then the account appears multiple times, for each charge. I'd like to consolidate the duplicates without losing each charge that is associated with the account.
View RepliesI have a database with customers/orders etc. I need to create a form or something which will show if a duplicate customer is entered. I know about the duplicate records query wizard, but I also need an easy way to consolidate and delete records. When a duplicate customer is found, move the customers order/s [OrderNumber] to the existing customer and delete the new/latest customer record.
Customers are in tblCustomers, their orders are in tblCustomerOrders, [CustomerNumber] is the joining field.
I was thinking of just a date/time field for [DateCustomerEntered] with default value Now to keep track of the later customers?
What I have is a database setup with multiple tables in which different areas of my DC can input information simultaneously into their respective tables. I then have another database linked to it for myself to have a live view of each updated record. I would like to see all the records of each table in 1 single table (possibly just sorted ascending by time). Each table has the same Field headings but may have different qtys of records. As I will then have it linked to an Excel table to VLOOKUP from it.
I have tried Union coding but always get Syntax Error etc.
hi,
I have a database that includes 5 uploads of GL data - once in access I want to consolidate these into one table in order to query. All headings are the same (the reason for the five uploads is restricted amount of lines that can be downloaded in Excel).
Can anyone tell me how i do this?
rgds
jim
Hey all
Im rather new to access but have to use it at work. Ive been asked to see if there is a way to delete duplicate records from a table.
Now, I have 2 tables. The 1st table (tbl_list) contains records of various customer details. This list is old.
The second table (tbl_new_list) contains new customer details.
We have found that we have the same customer details in tbl_new_list that are in the old table.
Im looking for a way to compare these 2 tables so that the values in tbl_list are not in tbl_new_list.
I have tried numerous methods using append queries but nothing seems to work.
Thanks in advance people
P.S the data will be compared through a telephone number.
How to control the below message to something like this through VBA:
"The Job: " & JobNumber & " already exists in the table." or to open an alternate form where they can make the change. Allowing duplicates is not appropriate for what I am trying to accomplish. I just want a friendly way of rerouting a user to understandable answer.
instead of this:
"The changes you requested to the table were not successful because they would create duplicate values in the index, primary key, or relationship. Change the data in the field or fields that contain duplicate data, remove the index, or redefine the index to permit duplicate entries and try again."
1. I have a database (see attached) with three tables all of them with the same fields. The first three are numbers (InCo_No, Proto_No, Year_No). Each of these fields (numbers) can be the same in the other table(eg. Year_No), but the combination of the three cannot be.
How can I prevent the entry of a duplicate combination of these three fields?
2. I want to have a form to fill the three tables separately, depending the values in the other fields.
How can I do this?
My company had an Access db created back in 2002 in order to create file names (Legal Labeler). The db consists of many reference tables (Figure 1). The person who created the db created a form to use in order to create the file name and labels. As you can see there are various drop downs where the end user can choose which information to include. I do not think that the tables are linked. Once the end user fills in the form they click Save Label Data and the data is written to a master table (Table tblLevelOneSubject).
One of the problems we are having is that records in any one of the extraneous tables (Company Name, SubCatetory, SubCategories L1/L2, etc.) just disappear. For example, in Figure 3, we have all the entries for the drop down labeled SubCategory (A codes are depicted) but, for some reason, we are randomly missing some of the codes (typically all the A codes and B codes); however, nothing from the master table is missing (that is why I do not believe they are linked).
Another major issue we are running into is in the table named tblLevelFiveSubCatTwo (SubCategory L2 on the form) (Figure 4), which is an auto-numbered table, we are also losing records (as you can see it table starts at 7). When I created a file last week I needed to create a new entry in the drop down SubCategory L2 and it was auto-numbered 8 when it should have been 734. Also, the table shows that there are only 697 records but if we are auto-numbering there should be 734 records. Therefore, we are losing records in this table as well.
Is there any way we can secure the tables so this does not happen in the future? When I export the data into Excel it looks as though all of the data is accounted for - it is just missing in the reference tables.
I've developing a little Project and have some issues after splitting a db.
I have some forms in wich I want to see some tables with the "+" sign on the rows so I can go to their linked tables. The problem that I have is that everything works perfect until I split the access file.
What is the best way to do this without losing data? I have several FK that I made the mistake of setting up as lookup fields. I now want to correct this without losing data if possible.
DataType currently says "Number" under each of these. So I can't just change them to number. Is there another way to do this?
We are working on an Access (2007) database that is on a SharePoint Site (2007).
Currently the form is operational, but there is one last thing that would be nice to have.
The table is "Updated Headcount" which contains "EMP_ID" which are unique numbers stored as text.
In the event a new employee is entered in the system by another user on this site we would like to prevent any duplicate "EMPID"s from being entered and saved on the SharePoint, we would also like to alert the user and prevent the data from being saved.
All data is currently bound, so once the user makes a change it is made, no submit button is required.
We are running into some difficulties in doing a dlookup from the value entered and comparing to a column in the table.
TABLE - UPDATED HEADCOUNT
COLUMN in UPDATED HEADCOUNT - EMPID
FORM CELL user will input an EMPID - newEMPID
FORM CELL used for a dlookup to compare what user has entered to what is already in the table - duplicateEMPID
So below is what we are trying to do, we are sure there are a few commands missing....
=IIF(newEMPID=dlookup([UPDATED HEADCOUNT]![EMPID]), newEMPID, "Error, EMPID already exists")
I have imported 3 different excel worksheets into Access. I then created a query in which I made some relationships and select the fields that I need to make a new table. The problem is, when I run the table the final product is missing about 20,000 rows of data. I have used this protocol successfully for other other files, but for some reason, with this dataset Access is pasting 10,000 rows into the new table, where the original file has 39,000.
View 1 Replies View RelatedI have a form with a subform attached.
on the Main form you select the student then you enter letters sent out in the subform.
Basically there may be 22 letters going out all the same just to different students.
so the standard letter type will always be the same as will the date field
I know you can duplicate a record if its the same student saw that in the wizard however is there away of "holding" the information in certain fields so that its autoamatically filled in when you select the next student?
Any possible solutions to this issue would be much obliged, it's one of two absolutely stupid issues that I'm just working around since I can't resolve...
I have a parameter query set up on a Date/Time field that is returning results not including the last date entered as a parameter. So if the user enters "2007-04-07" for the start date, and "2007-04-30" for the end date, the records with "2007-04-30" are not included.
I know it's some stupid thing I've done with this query that is causing it to do this, but since when does "<= some date" and ">= some date" not include the last date retrieved in the result set... do I need some programming lessons on operators, or what?:confused:
I am trying to connect individual responses to a survey to a series of variables describing each environment where the survey was conducted. I have about 1,400 individual survey responses (of about 34 questions each that have been separated into columns) and about 42 environments that are described with 30 different criteria each. They are matched by the environment description
- A line for each respondent and their survey answers
- On that same line would be the criteria of each environment.
Thus, the environment criteria should be repeated several times..However, when I join the fields in a query and require both fields to be equal, When I prioritize the environment panel, I only receive 42 records and the survey responses are blank. Prioritizing the survey panel gives 1,400 rows, but omits the environment info.
how do I populate the environment information variables on each row of the survey responses, even if that information duplicates the same variables on other rows?
How can I create an alert message to tell the user that there are an existing work order number in the table? I don't want it to restrict the entry, just inform the user that there is an existing work order number, do they want to continue.
Btw, the code will be attached to a combo box (cbowonum).
I'm trying to determine the SQL to return only those records in a table which have duplicate values in each of two fields, but different values in a third field. Here's an example:
Code:
AcctNum FoodType FoodClass
------- -------- ---------
A123 Apple Fruit
A123 Apple Fruit
A123 Grape Fruit
A456 Potato Vegetable
A456 Potato Perishable
A789 Carrot Vegetable
A001 Banana Fruit
For the above table, I'm trying to return records which have multiple entries for AcctNum + FoodType, but DIFFERENT values for FoodClass. So for the above table, the query would return:
Code:
AcctNum FoodType FoodClass
------- -------- ---------
A456 Potato Vegetable
A456 Potato Perishable
It returns these two records because there is more than one record with for the AcctNum + FoodType (i.e. 'A456' + 'Potato'), but DIFFERENT values for FoodClass (i.e. one record has 'Vegetable' while the other has 'Perishable').
Currently am trying to get together two separate Access Databases into one, which is the way it was always supposed to be.
Basically, this person accidentally created a duplicate of the database in question, and has been updating both independently at different times, meaning that whilst a lot of the database information is duplicate, there are some instances where each separate database copy has unique information on both existing contacts, and new unique contacts.
The database itself is about schools, and has tables concerning information such as calls made, contact details, school details, etc etc. Obviously all of this needs putting back together into one set of tables in one file.
I've been messing around with append and import functions, but am having issues with duplicate ID fields with append queries, and a general lack of direction on the best way to go about fixing this problem, if its even possible.
Here's an example of what i've been trying to do:
INSERT INTO Contacts ( ContactID, ContactTitle, Name, Surname, JobTitle, TelephoneSTD, Telephone, FaxSTD, Fax, Locale, SubjectKeyword, SchoolID, Reply received] )
SELECT [1Contacts].*, [1Contacts].ContactID, [1Contacts].ContactTitle, [1Contacts].Name, [1Contacts].Surname, [1Contacts].JobTitle, [1Contacts].TelephoneSTD, [1Contacts].Telephone, [1Contacts].FaxSTD, [1Contacts].Fax, [1Contacts].Locale, [1Contacts].SubjectKeyword, [1Contacts].SchoolID, [1Contacts].[Reply received]
FROM 1Contacts;
Issue: We are trying to remove duplicate information for one fiscal year in an ODBC then import and append the correct information from an Excel spreadsheet. The process we have followed is
Copy Master Access file and paste new file (to test, so we do not loose original data)Rename new file TEST.accdbCreate a delete query for Fiscal Year dataDelete information for duplicated Fiscal yearImport correct Fiscal Year information to a new table from ExcelAppend table to master table (ODBC)
Questions:
After being granted permission to delete information, it worked once and now no longer works. When the permissions are reviewed it appears that everything is still granted but the following message is received:
Why does Access change all copies of SDA, even if filenames are different and in different folders?
When we append table, why does it duplicate information?
I have a database of experimental products. The database allows test technicians to input test information as well as product information (obviously in separate tables). Therefore before a tech logs test information, they have to first make sure the test product is in the database. They can do this by looking up the products that are in the database, and if the current one isn't they can input its information. In the lookup section you can also click on an individual product and lookup its test history.
What I am looking to do is add a button in the product information screen that allows the tech to open the test information input form with the test product information already loaded into the form. The product information portion of the test input form, is two combo boxes, one indicates the test products group and the other is the product number.
Looking up information on Google looks like i might need to use the OpenArgs function, however I have never used that before.
I have a many to many relationship, and one of my tables (the junction table) has only 2 fields (BookID & AuthorID). These fields together are set as primary key, in order to avoid duplicate records. Eventually, if i will try to put a duplicate record, i will get Access error's message "The changes you requested to the table were not successful because they would create duplicate values in the index, primarykey or relationship ..."
What is the best approach in order to check whether a duplicate record is going to be created, and if yes, i will get a customised error message rather than the above mentioned default error message ?
Thanks
I need help creating a report that summarizes duplicated values.
I need to write a query that groups payments of equal amounts (duplicate values only) for each vendor together. I need to show a group header containing the vendor number and name.
I was using the Having Count(*) > 1 function but that only tells me which values are duplicates It doesn't display them. I need to display the duplicates.
-WM
is there a way to stop duplicate values appearing in a query result.
i querying a table but i dont want to see the same value twice ca i prevent this?
i have a sub form which on the click of a button sets 4 fields
Private Sub Command8_Click()
LastPaymentDate.Value = Date
NextPaymentDate.Value = Date + 7
AmountPaid.Value = [Form_Frm_Customer]![Payments]
[Form_Frm_Customer]![Payments Due By].Value = Date + 7
End Sub
It updates all the fields fine but i keep getting the error 'the changes you requested were not successful because they would create duplicate values'
I have checked the table and all fields are set to allow duplicates.
Cant figure it out.
I have a table that contains specific customer transaction data. In this table there are the following fields:
Document
Vendor
Vendor Name
Units
Value
There are instances in which multiple records could exist for one document number. Such as:
Document-----Vendor-------Vendor Name------Units------Value--------
12345678------AAAA--------ABC Co.-------100------200.00
12345678------BBBB---------BBC Co.--------25-------50.00
12345678------CCCC----------CCC Co.--------10-------20.00
What I am attempting to do is, sum the units & value fields and report the data on one line with the vendor record with the > unit count. So, for the example above, the data returned would be:
Document-----Vendor-------Vendor Name------Units------Value--------
12345678------AAAA--------ABC Co.-------135------270.00
Can this be performed in one single query vs multiple queries. If so, any guidance would be welcomed.
Thx
I have a table where there are one person can have multiple records. I
would like to consolidate the each clients records to one field with
an additional field showing the total of all the clients invoices. Is
that possible?
Sample:
Invoice# Client invoice_amt
12345 X $5
45767 X $8
89787 X $6
My desired result
Client invoice_total
X $19
Is this possible?