Tables :: Create A New Field In One Table Whenever A Record Is Added In Another
Feb 6, 2013
I am wondering if it is possible to automatically create a new field in one table whenever a new record is entered in another table. The name of the field would be the primary key entry of that new record.
I have one table (table 1) in which each record corresponds to a particular mouse with a unique ID number, and each field is the ID number of a particular genetic marker. The table overall shows what genotype (+ or -) a mouse has at each marker.
In the other table (table 2) the primary key of each record is the ID number of a genetic marker, and the fields are several different bits of information about the marker (e.g. what chromosome it's on, its location on the chomosome, etc.)
I would like to have it set up so that if I enter a new genetic marker in table 2 a field named after its marker ID will automatically appear in table 1. Is there a way to do this?
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Aug 22, 2014
Table has a relationship with master table. Joined on TractID primary table - auto number, TractID child table - number. This works as it should when adding a new record.
What I am trying to do is create a new key for each new record added in the child table with an ID that looks like this: TractID.A, TractID.B, TractID.C etc. for each new record added in the child table. if so where do I look, how to accomplish it?
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May 12, 2015
I have a table A in which I write down orders for cars. A record is an order. A single order may contain multiple cars in varying quantities.Each car has its components. Some cars may have some of their components common. There is a table B which indicates each car and its components required with their quantities required to build the car. There is a record for each different car.
Now suppose there is a new car we are going to produce so we need a new record in table B for the car and all its components. Also we need a new field in table A because people can now order the new car(in some quantity).
With form for table B we can introduce a new record. But how can we add a field in table A automatically after a record is added in table B?
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Dec 26, 2013
I am still new to Access code.
I was wanting to know if there is a way to Add the Username to a table as a default value when a new record is added. I know you can add =Date() to get the date. Is there a simple way to get the ID of the person logged into Window?
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Feb 28, 2013
I've created two tables, one containing order data, the other additional order data. Not every order has additional order data.
First i've created them with no specific relationship and filling in data via form worked fine. If i added additional data, a new record in the additional order data table was created automatically.
Later i changed those tables to a "one to one" relationship by setting the long int field that links to the order data table to no duplicates. I just did it because i thought that's how it should bew. But since then i can't add additional order data via the form anymore, but get the error "Record(s) cannot be added; No corresponding record on the 'one' side" instead. I could just revert back to the one to many relationship, but it bothers me.
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Feb 12, 2014
When I tried paste some data using front end to my database, Access showed error (can't create record because data would be duplicated). I thought it's impossible because it is autonumber field. So I checked it (manually). I did copy of my database and then for testing, I created record. I was shocked. Next record should has a value of "160" but Access gave "130" then showed an error "Can't create record because data will be duplicated". Of course after compact and repair everything is fine.
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Jul 25, 2013
How to make a custom ID format that increment every time you add a new record the sample ID look like this "HCCR-SMA-CV-ST-000".
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Jul 3, 2013
Using DAO recordset, table enters unbound fields data properly for desired records, but adds an extra record which is a duplicate of the first record entered....any known access quirks for adding unwanted records?
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Nov 4, 2014
I have a make-table query that pulls all the fields from 1 table (MainTable), and creates a new table with a date stamp based apon a form value entered (New Table = MainTableWithDate).
Currently, I setup the query to pull info from the form field like this:
DateField: [Forms]![frmmain]![DateField]
However, when the make-table query is done - all date fields are blank (all other fields are correctly created), and when I look at the new created table (mainTableWIthDate), the typeassigned to the date field is "Binary" (in the form, I've specified LongDate).
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Oct 4, 2013
I would like to export fields from Access 2003 with a comma pragmatically added between each field as a CSV file.
I am able to export the fields without the comma, but the Accounting Program that I want to use for the importing of the data requires a comma to separate each field.
Example
one,two,three,four,five
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Feb 4, 2005
Good morning all!
I have an ODBC link in an Access 2002 d/b to an AS400 table (with the ODBC refresh interval set to 10 seconds) and as the data changes, the data in form view changes just fine and dandy, thank you very much.
However, when a new record gets added to the AS400 physical file, the recordset doesnt update to show this, even if I use records>refresh. I have to close the form down and re-open it to see the new record.
Is there a method to achieve this?
Thanks!
Gordon
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Apr 6, 2015
Is it possible on the Find Record button added to a form to adjust the search function so it defaults to a specific box on the form? I have a form for tracking employee's and on my Find Record button I would like it to default to the Last name instead of the Record number.
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Oct 28, 2011
I have an employee and asset database. If an employee gets fired, I need remove them from the general employee records, but I want to save a record of that employee. Is there a way to delete an employee from one table and have it automatically added to another table?
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Oct 3, 2012
I have an existing table that has calculations. When I added a new field with an default value of zero, it did not populate the existing records. Now my tables are not calculating. How can I update the existing records with the new default of zero.
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Aug 4, 2014
I have a database used to track my personal assignments, created about six years ago using Access 2003 on Windows XP. Recently upgraded to Access 2010 on Windows 7. At some point thereafter, I started having the following issue:
When a new record is created, that record gets added to the table, but doesn't show-up in any query, form, or report until after another new record has been added. The most recently added record cannot be located to view or update, except in the table, until after another new record has been added to the table. Queries, forms, & reports now always lag behind by one record.
None of the queries, forms, or reports tested contain filters. I have several multi-user databases that I also support and none of those users have reported having this problem. This is only happening on my personal database.
I've re-created this database once or twice in the past to resolve other issues, but would like to avoid that route this time around, if possible.
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Nov 5, 2014
I am adding new record into subform via recordsetclone method. The problem is that record is added but on save it does not appear in the table. If add this record manual using subform everything works. When record added manually update of the record works fine.
C
'Add Wastage value to flooring area section
Private Sub Wastage_AfterUpdate()
Dim rsFlArea As DAO.Recordset
Dim Wastage As Double
Dim Item As String
Set rsFlArea = Me.OrderFloorAreaEdit.Form.RecordsetClone
[Code] .....
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Jul 3, 2013
I am trying to automatically update one table to another each time a new record is added to my form, I have tried using the Update and the Append Query is there another way to do this without using code?
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Aug 3, 2005
I have a form based on a table and I just added 3 fields to the table. When I go to the form to add these fields, they do not show up in the field list. I've also tried creating a textbox and going to the Data Tab and choosing the data source but those 3 new fields are still not showing up.
How can I go about adding these 3 fields?
Thanks in advance
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Sep 13, 2013
When I add ANY record to a Table I get meaningless symbols in a Text Field on my Report.I have a Microsoft Access Database of College Football Teams and their Schedules that otherwise works just fine. In the past, I regularly added new teams to the Teams Table. I enter Team Name, Conference and Division affiliation (if any), whether or not they play home games on Grass or Turf and a hyperlink to the team's website.
I went to add Fordham to my Teams Table, as Fordham plays at Temple this week. After I entered the information in the Table, I saved and ran the Compact and Repair Database tool. I went to run a Report that contains a text field called "Comments" that I enter non-indexed comments about the game manually in the Schedule Table or on a Form. Not all games have comments. However, as a result of entering Fordham in the Teams Table, I now get nothing but weird looking symbols that look like Wing-Dings or Chinese Script in the Comments column on the report. These symbols show up in each row under Comments, whether or not I actually have a comment in the field. These symbols also show up on the report no matter what team or time period I select on the Form that runs a Query that generates the Report.
I isolated the problem to this addition of Fordham, because if I delete the Fordham record from the Teams Table, Save and Compact and Repair the Database, I can return to the normal looking text in the Comments Text Field in the Report. I tried only entering "Fordham" as the team name, disregarding any of the other information, like Conference, Division, playing surface or (most importantly) the hyperlink, but I get the same symbols. I also tried entering just a team name of something other than Fordham, but the same pesky symbols show up. I restored a previous version of this database before the problem showed up, but, when I added Fordham, I got the same result. I tried searching on this topic, but with little luck. There were a few things like making sure the hyperlink was not indexed or Unicode Compression was off, but nothing really more than that.
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Jan 9, 2007
hi everyone,
i think this must be easy but im new and despite reading lots just cant figure it out.
i have 2 tables
job details:
autonumber
customer
location
time
picking list:
autonumber,
equipment1
equipment2
equipment3
both the autonumber are primary and linked in a relationship.
when i create a new record in the job details table i need it to automatically create the coresponding blank line in the picking list table with the same number. If I enter something in the picking list table then it creates the matching number and everything is ok but if i dont then it throws my numbers out.
any idea how to get it to do what i need,
thanks
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Nov 3, 2012
I am unable to create a new record due the the following error "The changes you requested to the table were not successful because they would create duplicate values in the index, primary key, or relationship. " I have looked everything over and can't find how the duplication is occurring. I am pretty sure it is the primary key of a table called Squad, but it's set to autonumber. I have uploaded the database hoping an experienced or fresh set of eyes could spot the problem. The goal of the database is to track squad inventory along with officers assigned to the squads. The main form is generically called "unit_Numbers" which uses "Squad Subform". Everything else seems to work correctly except for creating another squad.
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May 5, 2013
I have 3 tables.
Table 1: contains staff names and contact numbers
Table 2: contains training above staff have been on or need to go on
Table 3: contains pc and printer asset numbers of above staff
I used a form and entered some new members of staff in table 1. They got their auto numbers etc but when I open table 2 and table 3 those new members are not showing up in those tables. I have checked the relationship status between the 3 tables and the staffID from Table 1 is associated to table 2 and to table 3.
What's stopping the new entries from showing up in tables 2 and 3 ?
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Sep 5, 2013
I'm trying to create a table for every record I have in a field. I have two tables, one titled "Experiments" and another titled "Students". I want the new tables generated from the field EXP_NAME from Experiments. I need it to have seven fields, one copied from Students, five labeled Trial1 thru Trial5, and a final for a grade.
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Oct 21, 2012
I'm pretty new to making databases outside of a basic access class..Is it possible to make a record in one table that makes a new record in 5 different tables using different bits of the initial record?I want to use the data entered in an evaluation form to create a new entry with the basic identifying information in 4 different tables.
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Jun 4, 2015
I have three tables that contain different columns but linked by a primary column call Name. I want to create a table where all these different columns in the three tables join to form a master table which can be updated regularly either through the master table or the smaller tables. The master table also has the primary column as Name.
If I update the master table with records, it should update the respective linked table and vice versa. I also want to link these tables to my SharePoint site.
Note: except the Name column, none of these tables have any other columns in common How do I go about this?
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Nov 17, 2014
I currently have a pharmaceutical lot database set up in the following format:
MFGData (table w/Manufacturing Info)
QAData (table w/ Quality Assurance Info)
QCData (table w/ Quality Control Info)
PASData (table w/ Process & Analytical Science Info)
SCData (table w/ Supply Chain Info)
[Code] ....
Each table has a corresponding form for data entry in each area. The tables were subdivided in this way in order to limit each department's ability to edit the data of other departments. The only field common to each table is the drug lot number, or "Lot #" (which is the primary key of each table).
I wanted to make it so that when Manufacturing enters a new lot number on frmMFGData, it automatically creates that lot number in the other 4 tables. This process mirrors our actual real world business process, where drugs are manufactured and assigned new lot numbers by our manufacturing team, and then other departments simply reference those numbers when doing their part.
To accomplish this, I went ahead and set up 1 to 1 relationships between the various tables using their "Lot #" fields, establishing referential integrity and enabling cascading updates. However, when I attempted to enter a new lot number into frmMFGData (the manufacturing form), it didn't seem to appear in any of the other tables. If I edit an existing lot number and change it to something else, the change does carry over to the other tables, so I know that the cascading updates are working in some capacity.
If cascading updates cannot "cascade" new records, then is there any other way to accomplish this?
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