I am designing a little database to hold physical activity log info for 2 school districts, required by a grant. Four-five times each year every kid (2000) will complete a log form for 3 days that lists separately for 34 intervals (1/2 hour each, from 7am - midnight) in which physical activity s/he engaged (59 options) and the level of effort of each (4 options, from light to very hard).
The log sheets look like a datasheet with 5 blank columns: #1 enter the activity code (1-59) and #2-5 mark an "X" in the column describing level of effort (light to very hard). There are 34 rows, each labeled from 7am thru midnight in intervals of 30 minutes. The kids **have to** enter an activity code and a level of effort on every row. They do this for three days in a row, 4-5 times during the year. (believe it or not ... federal grant requirement)
I am maintaining survey responses (also 4-5 times a year) in this same database. I have a basic demographic table (Id, name, grade level, school). I am also maintaining eating habits (4-5 times per year) from food logs, like the activity logs, but these are for 5-7 days at a time. Finally, I will be importing number of steps walked for 4-7 days (also 4-5 times each year) from pedometer downloads, one per kid.
I have all tables and data entry forms except for this activity log set up, all data entered for the baseline period. What I would like to do with the activity log is something like a main form showing kid name, ID. I think I want to enter each row of the log (34 rows) into something like a datasheet, each row with a date field (I will use CTRL-' to copy down for one page of the paper log), and an activity code field (1-59 as codes) and a level of effort field (1-4, light to very hard).
What I think I want is one table for activity info, each record with these fields:
Kid_ID
Date_Logged
Time_Interval (these are the 34 rows, 7am - midnight, in 1/2 hour intervals)
Activity_Code (options 1-59)
Level_of_Effort (options 1-4)
I can see this in a datasheet format, but entering 2000 kids * 3 pages * 4-5 times a year [* 3 years] into Excel does not seem to be an efficient solution.
If I could open a form on the screen with a combo box to pick a kid and then pick a date, then fill in 34 rows of activity codes (1-59 as options) with a level of effort for each (1-4 as options), that would be great.
My obstacle right now is how to display 34 empty rows already loaded with an index related to the time interval, so that I don't have to enter that for each row -
Hence my subject descriptor, "data entry in matrix format". I am using Access 2007, Windows XP Pro (all service packs etc. up to date).
I am trying to get this data to display in a matrix format.How can I get it to display multiple entries in there, such as Fiona and Chloe in the FR box?
In my DB there is a set of company-running rules that are addressed to different groups within the company, like drivers, bookkeeping, warehouse, electricians etc. Both groups and workers scope and number might change from time to time. I need to make a table that holds which worker belongs to which of these groups (one worker to one or more groups). The easiest way of setting this for the user would be kind of a matrix-look form where lines would hold the name of workers, columns would hold the groups and at the cross points there would be check boxes to set or unset membership. However I can't find the way in what table sturcture this could be utilized.
I have produced a query, which counts the number of records fulfilling each set of criteria, but I can't now convert that into the matrix presentation.
I have a attached a copy of what is produced currently through Excel.
Basically each count on the query represents one of the boxes within the matrix. For example if the record Impact is 1, and the Likelihood is 1, then it would be counted within the bottom left hand box.
I've been asked to consolidate data from a number of different sources, rationalise and set up some access controls to restrict viewing/editing. The raw data is combination of personal data, cost codes and dates.
My company supply labour and materials to offshore facilities, where our staff work on a rotational basis. These swings typically run 2 weeks on/2 weeks off, but often can run shorter periods. We need to track who is offshore and at which facility, both to prevent double bookings and identify when we can book people in for training etc. This data also needs to form the basis for our timekeeping application.
I've created the base tables successfully, rationalising where possible, however I cannot for the life of me figure out how to replicate the current process of assigning people to their rotation.
The travel team currently use a matrix where the user info is broken down by trade and name in the left hand column, then the dates are displayed in a row across the top. The process of allocation is then simply colour code the dates where the person is booked on or off.
I am starting out creating a training database to track training needs and expiring training etc.I'm just looking for some tips as to how to structure the tables and relationships..I have an employee table, department table and training type table.However im wondering how i can set up requirments and then match these to check if the person is trained up to date on all required skills?
I am new to Access in a way, and developed a small tool as a warehouse management system. the system is working great but I need to add a rule or condition to this tool.
I have Tables having warehouses locations (LOCATION1,LOCATION2, LOCATION3, etc...)
Some items (products) will be entered into a transaction table where with queries and reports, can see each item in which location it is or in a particular location what are the products stored in.
however, if there is no limitation or condition in a way or another into the access application to limit users from entering an item OUT in the transaction from a location which doesn't have this product, I need access to tell me a message or stop me from entering that transaction.
To explain more, if I have ProductA in LOCATION1, and one of the data entry guys entered a transaction in LOCATION2 for the same ProductA, access will not allow him since there is no quantity of that particular product in that LOCATION2.
How to do it? I checked in Data Validation and Validation rules, but its either hard for me to understand or am not getting how to do it?
Hello, I understand that this is against any database rules but I need to add data to my database concurrently in two tables.
I will use one form (frmMaster) and write my data to my main table (table1). At the same time, I need some of this data to be stored into another table (table2).
I do not want to use an append query.
Is this possible via code withough having to close the active form? Can anyone help with with some code?
Can I use subforms to create ONE form that will do data entry to more than 3 tables at once in a relational db? How can I do this? Do I have to use Javascript, etc?
I have been trying to figure this one out for a while and I can't seem to find anything helpful. I'm going to present a simplified version of my problem to help keep it simple.
I have an "Activities" table that contains fields: ActivityID ActivityName
I have a table of 7 Risk areas which contains fields: RiskID RiskName
What I need to do is to create a form that will allow the user to select an activity and then, for each of the 7 risk areas, input a risk measurement.
This involves the creation of a 3rd table to collect the user input which would contain fields:
MeasurementID RiskMeasurement ActivityID RiskID
I can do a dropdown of the Activities and have a subform that links to it but the problem I'm having is trying to get that subform to list the 7 Risk Areas AND collect the RiskMeasurement information from the user. How can I have a listing of these 7 areas from one table that are tied to inputs that go into another table? This seems so basic and simple yet I have tried numerous things and all have failed.
I am having an issue with a database I'm creating. It is a root cause analysis database. One of the fields is Target_Date. I need to set up queries that alert us if the target date is coming up, (in a week or so), or if it is past due. The issue is that some target dates are simply, "Next Run", which is to say that the corrective action must happen on the next run of the particular item which, at that point, has not been scheduled.
In order to do the above query, the dates must be formatted as Date/Time as <date() will bring up all dates regardless of whether they are in fact less than today if they are in text format. However, this restricts the ability to put in the target_date of "Next Run". Next Run will be required for another query in which we will specify the products coming up and it will let us know which "Next Run" items associated with those products we will do.
Essentially, I have taken the long route to ask, is it possible to create a field format that measures dates as dates and text as text?
I am creating a table for data entry. Three fields in the table are going to be Firstname, Lastname, and Address. I want the choices for data entry to be read from a master table which contains first and last names and town of residence.
That being said I would like the choice of Lastname to be all last names from the master table, and the choices of Firstname to be those from the master table but are limited to having the Lastname as entered in the previous field, finally I want the Address field to be limited to those records which match the lastname and firstname. I have been playing around with lookup queries for each of the fields to no avail.
How do I create a form that will allow me to enter data into three different tables?
I have a rather simple database for tracking students. When I get a new student I need to take information off their paper application and enter it into three separate tables, Student, Families, and Demographics. Each of these tables contains the fields StudentID, StudentFirst, and StudentLast.There is a relationship between the StudentID field on each table, with Student being the main table and Families and Demographics coming off of it. All relationships are one to many. StudentID is the key for the table Student.
I want to create a form to add a new record to each of these tables. I want my data to be displayed in the Columnar style. I only want to enter StudentID, StudentFirst and Studentlast once and have it populate to all three tables.
I can create a form and a query that displays existing entries exactly like how I want to enter them, but of course I can not edit or add to them. I have tried using subforms, but they don't seem to link up. Once I enter the Name, I want it to be on all the forms. I don't want to have type it three times. I also tried creating three separate forms and connect them with the Navigation Form. The issue again is that once I enter the name in one form, it is not automatically on the next form.
- Staff Position(Unique Position Name, Description, Hierarchy) - Training (ID, Name, Description etc.)
I essentially want a table with Staff Position as the Field, and Training as the Rows. The intersecting entries/matrix will be Yes/No to say whether that staff positions requires that training.
Simple Example
..................... Worker ........ Senior ........ Principal IT Training ......YES ............. YES .............. YES Accounts ......... NO ............. YES .............. YES Management ... NO ............. NO ............... YES
I need the user to be able to add as many training entries and as many staff positions as they want. It doesn't HAVE to be that sort of format...
I've got a working database with pretty good structure etc. How I would go about creating 3 prepopulated records on a many side of a relationship on entering a new record in the one side of the relationship.
First I would like to give thanks to all the knowledgeable folks here who have helped me with my DB to date. It is working and every one is very happy and I have learned a lot.
So now I would like to add some more functionality to this existing project.
My DB is for data input of customers for a drawing. It has the following fields: Id, account number, first name, last name, date/time, score1, score2.
I t is taking a great deal of time for the users to enter in hundreds of entries a day. Most of the entries are customers who are already in the DB. I would like to get the fields to auto fill the data for existing customers say after the account number is entered. So after you put in the account the name and any other pertinent data would shows up saving users from typing it in again.
The first problem I am having is that this is still a data entry form and I can’t figure out how to be able to see the account information and still add new data to the record? The new data is a daily score they get.
Second I haven’t figured out how to call up the customers information from just the account field.
I’ve googled this and haven’t found anything terribly helpful.
I an trying to create a data entry form (IndividualsEntryFm) to input data for fields such as (First Name),(Birthdate) etc., these to be saved to the (IndividualsTbl)
I also have another table (NamesTbl) which has family names etc. The two tables are linked by a (MainID) field. I want a combo box on the individualsEntryFm so that I can select the family name. Then I wish the empty fields for the IndividualsTbl to be available to enter data.When I press the save button I then want this data saved, together with the MainID from the combo box to the IndividualsTbl.
I have set the IndividualsTbl with a (PersonID) field as an auto number each individual therefore has a unique PersonID but may well share the MainID. I'm trying to link many people to the same address.
I want to use the same form in datasheet mode for data entry and retrieval. When retrieving, all controls are disabled and locked. I am trying to enable and unlock them for modifying but that isn't working.
My aim is to have my forms open to a new record, which I have done, but if my users need to then update or edit data in previous entries, they can click a button that allows this.
My thoughts were to add a button, then put in code so that the necessary properties changed the form from displaying a new record or records entered since opening it, to showing all records in the associated table....
As an example there is a table for purchase orders. When clicking on this from the main menu form, it opens up the purchase order form to create a brand new PO. At times though, we will need to revisit an order to attach a copy of an invoice, or update the cost of whatever was purchased.
My question is this: I have a table where I'm entering employees' hours worked. Basically, it's something like this:
ID WorkerNumberDateworkedTimeStartTimeEnded 121/2/201310:00:00 AM3:00:00 PM 221/3/20132:00:00 AM11:00:00 AM 321/4/201312:15:00 AM11:30:00 AM 421/5/201310:25:00 PM11:00:00 AM 531/2/201311:00:00 AM3:30:00 PM 631/3/201312:00:00 PM10:00:00 PM 731/10/20137:00:00 AM4:00:00 PM
I have a query that (easily) determines how many hours an employee has worked on any given day. What I can't figure out at all, is how to write a query that can figure out how much time an employee had off in between shifts.
Thus far I'm able to run a query that separates this main table into individual workers by their id numbers, but can't figure out how to determine time off between shifts - as the last hour worked one day, and the first hour worked the next day are on two different lines (they are two different table entries).
My db has multiple linked tables. As time passes and work on a project continues data needs to be added to a separate table that is linked to the first table to be populated.
i.e., Initial design data is entered first, when drilling is complete more data is added to a linked table, when drilling is surveyed yet more data is added to the second table.
What I want to be able to do is to query for a particular set of existing design data, display this on a form and on the same line enable data entry to other fields from other tables which are linked to the existing design data.
