Tables :: Dependent Fields - If One Is Other Will Be No
Dec 6, 2014I have a table with 3 yes/no fields. I need them to be dependent on each other meaning if one is yes the others can not be yes. How can I set this up?
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Dependent Combo Boxes With Fields From Different Tables
May 16, 2012I thought that my previous request on how to create a dependent combobox based on selections from two previous comboboxes, but the example provided only worked if the fields were all in the same table. Here is an explanation of my problem...I have 3 tables:
-FoodType
-fruit
-vegetable
Color
green
red
yellow
FoodName
apple
banana
cabbage
green beans
kiwi
lettuce
lime
raspberries
beets
spinach
star fruit
strawberries
squash
tomato
I have 3 comboboxes on a form: cboFoodType, cboColor, cboFoodName.I would like to filter the value lists in cboFoodName based on the selections from cboFoodType and cboColor.For example, if I select "fruit" from cboFoodType and "red" from cboColor, I want the value list available in cboFood Name to consist of "apple;raspberries;strawberries".Likewise, if I select "vegetable" from cboFoodType and "green" from cboColor, I want the value list available in cboFoodName to consist of "cabbage;green beans;lettuce;spinach".
Table Fields (Name / Number) Dependent On Another Tables Data.
May 18, 2006I have an ... interesting issue. I am wondering if others have dealt with this. I have a solution, but am not the happiest with it.
I basically have 2 databases here. (Or I will when I'm done making them) and one is dependent upon the other. In fact, the 2nd's tables are dependent upon the fields in the first database's table.
This database is for quality control checking purposes.
First off,
Database 1:
Basically a list of standardized audits and what needs to be checked for those audits. What needs to be checked can change as things progress, but stays pretty standard.
Database 2:
This will hold the checks that the QC branch will do, based on what type of Quality Check they are doing, they have an audit standard. This audit standard exists in database 1.
What basically ends up happening is that the data in Database1 become Table fields in database2.
Example:
Database1:
Radio Check Audit Standard.
Needs to check following:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.
Another Random Check Audit Standard
Needs to check the following
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Did something specific for this Audit
Didn't do something else, also specific for this Audit.
Etc.
Continue on with other Audits.
Database2: Will keep track of all the quality checks that have been preformed.
Today we will check Radio Protocol
Did they:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.
Yes, No as necessary.
2 Days later, we need to do another QC on the Radio Protocol
Need to check if they did:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.
Etc.
But what will be checked for in Database2 depends on what the standard is for the "Radio Check Protocol," or etc.
Right now, i see 2 options:
Option1
Make the 2 databases, and when a user "Picks" the Radio Check protocol, a linked table is filled with the Name / object that needs to be checked with a field in the same row to hold the data if the object was done / not done etc.
The fields in Database1 are automatically put into this specific instance of Quality Check, etc.
Only problem with this: Requires coding to auto update. Easy to do, but if errors occur, things will screw up.
Option2:
When the user picks the Radio Check protocol, simply allow a subform with a refreshed drop down box. Allow user to pick items they need (Limit it to only this Audit list, etc) to set to true. Assume false for other items not specifically chosen by user.
Problem with this: If an Audit standard changes to remove an item, or add item. Any quality checks done will also change for the assumed false items. If another Item added in, then all old QCs will now also have that item added in / reported assumed false. And if it is deleted, all old QCs will loose the item that was reported false.
I'm seen the first option as the only viable one.
Am I missing this, is there some other way to do this that would be better / wiser? Etc?
Kelemit
Validating A Field (dependent Fields)
May 28, 2005I am trying to put in a validation rule so that data in one field cannot be less than that in another.
e.g. i want to make a validation rule so that a phone call end time cannot be before the phone call start time.
Can anyone help???
Dependent Fields In Access Forms
Sep 14, 2004Hello All -
I think that my problem is best explained by an example.
In the first field the user chooses between two options for the reporter.
Field 1 - Reporter: Client OR Employee
If the user selects "Client" they have to enter an address, if they select "Employee" they don't have to enter an address.
So, what I hope is to create a form where if they select the "Employee" the address fields (address, city, state, zip) "gray out" and not accept any data entry.
Any help would be SO appreciated!
Thanks -
Amy
General :: How To Create Fields Dependent On Each Other
Jun 19, 2012I am very new to Access and I am not familiar with SQL. How I can create fields that are similar to each other?
Let's say I have 3 fields in my table: Name, State, Area Code.
I want it so that each time I select "Name" the appropriate State and Area Code populate. Anyway I can do this?
How To Link Time-dependent Data Tables ?
Jan 13, 2007While much of the discussions here are out of my league, this may just be the place to finally get some help.
I have a hobby weather station and I am also into gardening. Over the years I have accumulated a fair amount of data/ observations which are currently in assorted Excel spreadsheets & are becoming more an more difficult to maintain.
So, I decided to move the various Excel tables into MS Access. While I was able to draft a entity-relationship diagram for my horticultural data, I am at a total loss when it comes to weather/ climate data which are primarily time-dependent. With other words, I cannot find any references that explain how to design pairs of foreign and primary key for linking datasheets that contain time varying data such as various weather and climate data.
I have ordered dozens of books through the local library. Every book presents exactly the same example: customers and orders/sales. This example is fine when you have a myriad of interdependencies in your data (and proved useful for my horticultural data). But, my weather data are more or less independent of one another; the only thing they have in common is the time/date when I make the observations.
Do I have to create dozens of surrogate keys and add a ton of redundant data ?? I hope not !
Tables :: Set Up Validation Of Fields Unit And Size Based On Another Fields Data?
Nov 18, 2013Basically in my order details table i have the following fields
Product
Unit
Size
At the moment i have the Product field with a dropdown that gives me all the products from my ProductT. But once i choose the correct product in the unit field it gives me all the possibilities of every product not just the units associated with that product. ie
ProductT
Grasshopper Box1000 Adult
Grasshopper Box1000 Subadult
Worm 10pz Big
When I select the grasshopper product and move on to the unit field i also get "10pz" option but this is not a product available.
How do i set up validation of the fields Unit and size based on another fields data?
Tables :: Deleted Fields Not Free Up For Adding New Fields
Aug 15, 2013I reached the limit of 255 fields in a table. I just need to add one more field so I deleted several fields I no longer needed thinking I would then be able to add one more new field. However, I am still unable to add one more field. How to free up fields that are no longer needed?
View 8 Replies View RelatedTables :: Calculated Fields As Data Type In Tables - Calculating Total?
Apr 23, 2013I am using calculated field as a data type in access 2010.
They are working fine.
However, I added a new field and now the final calc won't work.
I have Subtotal adding loads of fields together. Works fine.
Then I have a VATunit field which is a double integer, so enter 20 and my next field is VATTotal calculates the SubTotal + the VATunit by doing (Subtotal/100)*VATunit. This calculation is fine and gives me the correct amount.
The next field is a Total field. Which adds Subtotal and the VATTotal together. Howver, the Total is the same as Subtotal. It is not adding the VATTotal to it?
Tables :: Calculated Fields From Two Tables / Based On Relationship In Third Table
May 29, 2014I have two tables of data, each relating to three business branches (branches A, B and C).
Table 1 shows the expenditure of each branch (by fuel, premises and wages).
Table 2 shows a number of units for each branch (mileage, floorspace and sales).
What I would like to do is calculate unit costs, based on the expenditure in Table 1, divided by a relevant unit in Table 2. The catch is that I want to have a third table which allows the user to specify which expenditure (from Table 1) is combined with which unit (from Table 2) to generate the calculated unit costs. I've been able to do this in Excel, and have attached an example. I've also attached an incomplete Access version with the first two tables. Given the complexity of my actual data, I feel this could be better handled in Access than Excel.
Tables :: Updating Fields In Multiple Tables Without Onclick Event
Oct 23, 2013I am working on a database which has two tables used as part of a registration and login process.
I would like a couple of fields from table one to automatically update in table two, once the fields in table one are populated without using an 'on click' event.
The reason I would prefer not to use an onclick is because the completion of the form used to generate the users table does not require any buttons for the data to save.
Tables :: Sum All Fields In Tables Column And Put Sum Result Into Variable?
May 29, 2015i would like to sum all the column fields in a tables column where an id is the same as the id in that table.
I know you can use the SUM function in the select statement of your query.
But how can i set this sum result into a variable, so i can use it for calculation further on in the program?
I work with Access 2010
Dependent Combobox
Jan 11, 2005hi..
i have to comboboxes in my form. one lists section names, and one lists all staffnames.
how do make the second combo displays only names of staff from a particular section depending on the first combo?
thanks in advance
Form Field Dependent On Cbo
Nov 23, 2005Is there a way to make a field on a form dependent on what the user selects from 2 other cbo? By that I mean I would want the user if they selected in cbo1 Easter and they select cbo2 Regional President in the form field I would want it to auto return the name John Smith because in my table he is the Eastern Regional President. I am not sure if I can do this by query or is there an easy way to do this?
View 3 Replies View RelatedDependent Forms? Subforms?
Oct 4, 2006I have 3 tables:
tblFunctionalArea
FAID, FAName, Active(y/n)
tblSubFunctionalArea
SubFAID, SubFAname, Active(y/n)
tblLinkFAwithSubFA
FAID, SubFAID
What I need is all possible Functional Areas listed on a form where you can click on active checkbox to activate that Functional Area.
Then on the next form I need Sub-functional Areas listed, but only those that tie back to Functional Areas that have been activated.
Is this at all possible to achieve? I really don’t know how to go about doing this. Do I need a form, or may be I need a subform? I'm at a loss.
Any help would be greatly appreciated.
Thank you.
Dependent Listboxes With Criteria
Jan 11, 2015I have a form that has two listboxes. The first list box is named "lstType", which pulls in information from a table tblType. The second or dependent listbox, named lstSName, is then filtered and only shows the SName that match the type. This is pulled in from a table "tblSName." Using the form filtering on the query "[Forms]![frmqryTask]![lstType]"
This portion actually works perfectly and filter my form as I wanted it too (at least originally). However, I realized a few days ago that the when clients or the SName does not have any active projects my company will be working on for them, we don't want don't need to see their name on the forms listbox called "lstSNameand", so we want change a status from "Active" to "Inactive". I've already added this status in as well.
What I'd like to have happen is that when using the dependent listbox, the lstSName will only show those with the "Active" status. I've tried adding the status = active onto the query, however I get a error message saying the query is too complex to run, which I'm guessing has something to do with the "[Forms]![frmqryTask]![lstType]" on the query.
Year Dependent On Combo Box
Aug 12, 2011I have a form in which you can select a year from a combo box in a subform. I want to create a query to be a subform which uses that combo box to select the year between 1/1/Year and 1/31/Year OR between 12/1/Year and 12/31/Year. The year combo box is in the sub form called YearSubForm and is called Yearcmb. I used Between #01-01-2010# And #01-31-2010# Or Between #12-01-2010# And #12-31-2010# in the query view as a criteria when I wanted 2010, but I want the year from the combo box.
Also, in the form I have a subform that is located on top of a text box. I was wondering how I can have the text box show over the subform. I tried 'send to front' but that did not work.
Dependent Combo Box In Web Database
Mar 26, 2014See the Main form of attached file, I would like to see contacts list box is made from drop-down list Customers. dependent
In the main form needs to select one customer, only the contacts 'de Vries' and 'Van der Linden' can be selected in the combo box of contact (in the main form) ..
I do not succeed despite several attempts with macros to achieve this.
Example11.zip
Tables :: Auto Populating Fields Within Tables
Nov 23, 2012I have 2 tables tblworkdone and tbltests, both have a date field and are both subforms in a tabbed form on the main form. When I enter a date into the tbltests subform I would like the date to automatically be entered into the tblworkdone date field and create a new record so that when I move to the tblworkdone subform with the date already there.
View 5 Replies View RelatedTables :: Joining Two Tables In 3rd Table With All Fields From Both
Oct 27, 2014I have a db with 2 tables one with 10 fields and the other with 11 fields. In these tables there are 4 and 5 non common fields in tables respectively.
How can I join these tables in a 3rd table with all the fields from both tables.?
Dependent Drop-down Menus Not Working
Jul 17, 2007Hi all,
This is my first time posting at Access World Forums and I hope you can help me out.
I think this is a fairly simple problem but due to my lack of experience (this is actually my first time using Access) I am unable to figure out what is wrong.
I have a entry form for a series of problems that needs to be documented on the plant floor.
The issue is in the 'Manual_Entry_Rewinder_Detail' form where I have two drop-downs -one for the category of which the problem lies and another drop-down for the actual problem itself. I have made (or tried to at least) make the problem drop-down dependent to the category drop-down. The purpose is to list only the relevant problems after the category is selected.
I have made a category ID of which I labelled for each problem. This of course corresponds correctly to the actual (an existing) category ID. Please take a look at the two tables: "Problem" and "Category" for details.
I followed this tutorial http://www.blueclaw-db.com/download/dependent_combo_box.htm .
I even downloaded and inspected their sample database with no idea on what is wrong with my own.
Please help!
2 Dependent Combo Boxes On A Datasheet
Dec 5, 2005I have 2 combo boxes on a datasheet.
combo 2 is depedent on comboxbox 1.
But when i work on futhter and click other occurenses, the values change (because of the query looking at the first combobox)
this is very annoying.
can someone pleeeeease help,
ive been trying for 2 days now
thanks
Joost
How To Make One Form Combo-box Dependent On Another?
May 19, 2006Access 2003
Database for tracking job search/applications
I have three tables: Job (includes employer, contact) and Contact (First name, Last name, employer), and Employer (Employer name)
Form.Job is the main data entry mechanism. On this form, I enter the job details. I select the employer from a combo-box that draws from the Employer table. I would like to select the contact from a combo-box that filters contacts and shows only those that match the Job.Employer selection.
:confused: 1. How can I make a bi-directional link so that a new entry in the employer combo-box creates a new entry in the employer table? At the moment, I get around this with a "New employer" button on Form.Job that just opens up the employer table, but there seems to be an updating issue - new names don't show up in the combo-box for a while
:confused: 2. How can I get the contact combo-box to show only contacts with an employer that matches the employer selected in the employer combo-box?
Note that I got this to work once by using a sub-form, but I don't really understand how (presumably Access defaults that did what I wanted), and I don't want to have to use a sub-form.
Ben
Formatting Dependent On Days Elapsed
Nov 10, 2006Hi all,
i am fairly new to the use of VB so (1) I am not sure if this is possible and (2) i wouldn't know where to start really so any help is greatly appreciated. I guess that in order to achieve whet i eventually want to (assuming it is possible that is) will be based on using some element of DateDiff. I have searched the forum and whilst i now have a basic understanding of the DateDiff function, i could find nothing that would help solve my problem.
On my form - which is a continuous Form displaying a number of the same type of records - i have a number of fields including InvoiceDate and TaxInvoiceDate. What i have been trying to achieve is the following:
1. Should the number of days since the InvoiceDate and the current date exceeds a certain i would like to format the InvoiceDate field, for example, if more than 30 days but less then 45 days have elapsed then the field could be this and if greater than 45 days then this. This indicates overdue accounts, with me so far? This i have managed to implement this using Conditional Formatting.
2. However, if a date is included in the Tax Invoice Date (meaning that the account has been settled / paid) i want to return / leave the text normal colour / font. This second point i guess will not be achievable when using conditional Formatting?
So, i believe that in order to achieve both points i need to use VB? If so, can anybody help me by suggesting suitable coding and where on the form / fields this code should go.
(Grovel Time) I should add that it only recently that i started using Access and developing my own databases but i have learn't so much from this forum - who knows sometime in the future i may also be able to partake by answering queries myself;)
Regards
Alan
General :: Dependent Combo Box In Web Database?
Mar 26, 2014See the Main form of attached file, I would like to see contacts list box is made from drop-down list Customers. dependent
In the main form needs to select one customer (for example: Klant1), only the contacts 'de Vries' and 'Van der Linden' can be selected in the combo box of contact (in the main form) .. I do not succeed despite several attempts with macros to achieve this.