Tables :: Display And Populate In 2D Matrix
Apr 27, 2015
I've been asked to consolidate data from a number of different sources, rationalise and set up some access controls to restrict viewing/editing. The raw data is combination of personal data, cost codes and dates.
My company supply labour and materials to offshore facilities, where our staff work on a rotational basis. These swings typically run 2 weeks on/2 weeks off, but often can run shorter periods. We need to track who is offshore and at which facility, both to prevent double bookings and identify when we can book people in for training etc. This data also needs to form the basis for our timekeeping application.
I've created the base tables successfully, rationalising where possible, however I cannot for the life of me figure out how to replicate the current process of assigning people to their rotation.
The travel team currently use a matrix where the user info is broken down by trade and name in the left hand column, then the dates are displayed in a row across the top. The process of allocation is then simply colour code the dates where the person is booked on or off.
__________________|1 Feb|2 Feb|3 Feb|
Electrician__________|____|____|_____|
___Fred___________|BLUE|BLUE|_____|
___Tom___________|____|____|BLUE_|
Mechanic__________|____|____|_____|
___Dave___________|____|BLUE|BLUE_|
Is this possible in Access at all, or if not, is there a means of at least displaying the data like this?
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Feb 5, 2014
I am trying to get this data to display in a matrix format.How can I get it to display multiple entries in there, such as Fiona and Chloe in the FR box?
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Mar 25, 2015
I have produced a query, which counts the number of records fulfilling each set of criteria, but I can't now convert that into the matrix presentation.
I have a attached a copy of what is produced currently through Excel.
Basically each count on the query represents one of the boxes within the matrix. For example if the record Impact is 1, and the Likelihood is 1, then it would be counted within the bottom left hand box.
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Aug 17, 2014
In my DB there is a set of company-running rules that are addressed to different groups within the company, like drivers, bookkeeping, warehouse, electricians etc. Both groups and workers scope and number might change from time to time. I need to make a table that holds which worker belongs to which of these groups (one worker to one or more groups). The easiest way of setting this for the user would be kind of a matrix-look form where lines would hold the name of workers, columns would hold the groups and at the cross points there would be check boxes to set or unset membership. However I can't find the way in what table sturcture this could be utilized.
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Nov 8, 2014
I am starting out creating a training database to track training needs and expiring training etc.I'm just looking for some tips as to how to structure the tables and relationships..I have an employee table, department table and training type table.However im wondering how i can set up requirments and then match these to check if the person is trained up to date on all required skills?
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Nov 25, 2012
I am designing a little database to hold physical activity log info for 2 school districts, required by a grant. Four-five times each year every kid (2000) will complete a log form for 3 days that lists separately for 34 intervals (1/2 hour each, from 7am - midnight) in which physical activity s/he engaged (59 options) and the level of effort of each (4 options, from light to very hard).
The log sheets look like a datasheet with 5 blank columns: #1 enter the activity code (1-59) and #2-5 mark an "X" in the column describing level of effort (light to very hard). There are 34 rows, each labeled from 7am thru midnight in intervals of 30 minutes. The kids **have to** enter an activity code and a level of effort on every row. They do this for three days in a row, 4-5 times during the year. (believe it or not ... federal grant requirement)
.........................#1 .......... #2 .........#3 ........#4 ....... #5
TimePeriod ......ActivityCode .Light ....Moderate .Hard ...VeryHard
7-730........ | .................. | ....... | ............ | ...... |............. |
730-8........ | .................. | ....... | ............ | ...... |............. |
8-830........ | .................. | ....... | ............ | ...... |............. |
I am maintaining survey responses (also 4-5 times a year) in this same database. I have a basic demographic table (Id, name, grade level, school). I am also maintaining eating habits (4-5 times per year) from food logs, like the activity logs, but these are for 5-7 days at a time. Finally, I will be importing number of steps walked for 4-7 days (also 4-5 times each year) from pedometer downloads, one per kid.
I have all tables and data entry forms except for this activity log set up, all data entered for the baseline period. What I would like to do with the activity log is something like a main form showing kid name, ID. I think I want to enter each row of the log (34 rows) into something like a datasheet, each row with a date field (I will use CTRL-' to copy down for one page of the paper log), and an activity code field (1-59 as codes) and a level of effort field (1-4, light to very hard).
What I think I want is one table for activity info, each record with these fields:
Kid_ID
Date_Logged
Time_Interval (these are the 34 rows, 7am - midnight, in 1/2 hour intervals)
Activity_Code (options 1-59)
Level_of_Effort (options 1-4)
I can see this in a datasheet format, but entering 2000 kids * 3 pages * 4-5 times a year [* 3 years] into Excel does not seem to be an efficient solution.
If I could open a form on the screen with a combo box to pick a kid and then pick a date, then fill in 34 rows of activity codes (1-59 as options) with a level of effort for each (1-4 as options), that would be great.
My obstacle right now is how to display 34 empty rows already loaded with an index related to the time interval, so that I don't have to enter that for each row -
Hence my subject descriptor, "data entry in matrix format". I am using Access 2007, Windows XP Pro (all service packs etc. up to date).
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Mar 9, 2014
I have 2 tables
- Staff Position(Unique Position Name, Description, Hierarchy)
- Training (ID, Name, Description etc.)
I essentially want a table with Staff Position as the Field, and Training as the Rows. The intersecting entries/matrix will be Yes/No to say whether that staff positions requires that training.
Simple Example
..................... Worker ........ Senior ........ Principal
IT Training ......YES ............. YES .............. YES
Accounts ......... NO ............. YES .............. YES
Management ... NO ............. NO ............... YES
I need the user to be able to add as many training entries and as many staff positions as they want. It doesn't HAVE to be that sort of format...
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May 1, 2006
I'm trying to setup an apparel matrix that will allow me to validate user entry on my inventory database.
We have garment styles and each style can have a variety of different colors and sizes. Some garment styles are available in some colors/sizes and not others. I created a table each for Style, Color and Size which contain the possible values for each of those. I then setup a form that lets the user pick a style and then in a subform create however many combinations of color and size they need. From this I would like to generate an item number such as 1100-Red-XL(style-color-size). I would also like to create a table from this that is essentially a list of all possible item numbers. Then later, when the user is adding/removing inventory I want to check to make sure that the style/color/size combo they are trying to Add/Remove exists.
I would also like to use the item number list to generate inventory status reports.
I'm stuck at how how to take the matrix form data, concatenate each style/color/size into a single field and then generate a new table with that.
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Oct 13, 2004
I need to have MS access track various quantities of each of 500 items at 200 different locations. What is the best way to handle this.
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Feb 27, 2005
I have 5 tables (Client, Driver, Appointment, LessonType & Booking). The Booking table is empty as it is made up from the other 4 tables. I want to have a form (Booking) which collects data from the 4 tables to create a record.
I want this to be automated as much as possible rather than typing the data into a textbox, because this would be difficult for the user and there would be conflict.
The Booking form will be split into 4 sections relevant to the above tables. For example, select ClientID from a combo and the other fields populate, such as forename, surname, address1, address2. And then select DriverID and this populates the relevant fields and so on, until a booking is created.
Ive tried After_update and couldnt get that to work. Any suggestions or help will be much appreciated as this has been a headache for a few weeks now. Thanks
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Jun 9, 2006
Hi
I have a form created from Table1
I have another Table2 - which is identical to Table2
I want Table2 to automatically update with the information put on the form (which currently only populates Table1) without asking the user whether they want to do this. And when I say update, if a user adds a new record to the form, I want that new record to be put on Table1 and Table 2.
I am using Access 97....
Help :)))
Thanks
Maria
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Aug 27, 2004
I am having the hardest time with this.
Tables: Employee Record
HR Record
Orientation Record
Certification Record
Optional Certifications
All are related.
I have a form where I do data entry, with all of the fields from these tables on the form.
I want to type in the name only once, at the top of the form, and then have it populate the
Name field in EACH of the above tables. Can anyone help me with this? I've been working on
it for two weeks now. I'm sure it's an easy fix that I haven't thought of.
I've already tried using subforms, but unless I type in the name in each of the subforms for
the above tables, I end up with blank name fields in all the tables, except for the one I pointed
the data to go to.
I'd be SO grateful if someone could help me figure this out. Thanks!
Kelly
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Feb 27, 2005
I have 5 tables (Client, Driver, Appointment, LessonType & Booking). The Booking table is empty as it is made up from the other 4 tables. I want to have a form (Booking) which collects data from the 4 tables to create a record.
I want this to be automated as much as possible rather than typing the data into a textbox, because this would be difficult for the user and there would be conflict.
The Booking form will be split into 4 sections relevant to the above tables. For example, select ClientID from a combo and the other fields populate, such as forename, surname, address1, address2. And then select DriverID and this populates the relevant fields and so on, until a booking is created.
Ive tried After_update and couldnt get that to work. Any suggestions or help will be much appreciated as this has been a headache for a few weeks now. Thanks
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Feb 20, 2007
Hi,
I have a dataset with the following structure.
ColA------------>ColB----------->ColC---------->ColD
ClassA -------->OtherStud----->WorkWith----->PlayWith
AA --------------> DD ----------> 1 ------------> 0
AA --------------> EE ----------> 0 ------------> 1
AA --------------> BB ----------> 1 ------------> 1
BB --------------> FF ----------> 1 ------------> 0
BB --------------> GG ----------> 1 ------------> 1
BB --------------> KK ----------> 0 ------------> 1
CC -------------> AA -----------> 1 ------------> 1
CC -------------> BB -----------> 1 ------------> 1
ColumnA refers to students in ClassroomA, and Column B refers to "Other Students" in the school who could act as work and/or playmates. Note, ColumnB could also include some of the same students in ClassroomA who work or play with each other (For example, Students: AA and BB).
If a Student in Classroom A works with a student in ClassroomB, ColumnC takes the value of 1, and 0(zero) if otherwise
If a student in Classroom A plays with a student in ClassroomB, ColumnD takes the value of 1, and 0 (zero), if otherwise
So, looking at ColumnA, we find that there are three students: AA, BB and CC.
Student_AA for instance interacts with three students but only works with DD and BB. Similarly, Student_CC interacts with two students and works and plays with each of them.
Now, I am interested in constructing 2 separate matrices indicating which students in ClassroomA (1) Work and (2) Play with each other. This means that student_AA for instance works with student_BB, who is in his/her classroom, hence the cell in their matrix will have a "1". Again, Student_CC in ClassroomA works with and plays with 2 other members of his/her own class. So CC would have two "1s" in the matrix.
The resulting matrix for the "Works With" relation (ColumnC) among the 3 students in ClassroomA would look like this.
------>AA----->BB----->CC
AA---->0------>1------>0
BB---->0------>0------>0
CC---->1------>1------>0
This matrix is the output I am interested in. I would need to produce this matrix for the relation specified in columnC and ColumnD.
I would certainly appreciate some ideas to help me produce this.
Thanks in advance for your assistance.
Sincerely, DK
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Mar 2, 2006
Hey all,
I'm not sure whether I should put this in two separate posts, but here goes...
I have just started constructing a database which has many levels.
Some of the field records may not have an entry (as they may not be known) and calculations must be done between these levels. The bottom level is in the form of matrices and I am unsure of what implications this could cause to implementing them in the calculations.
1) I assume from what I know that non-values (or empty record fields), will not work in queries (i.e. they will not be ignored, they will be given a value such as 0 to be used in the calculation). I therefore ask, is it easier to exclude these non-values from the query - or is it better to assign a default value such as -9999, then filter these values out?
Would it be easier to do this exclusion using a filter, or using code?
2) My second question may not even be possible but...
My calculations will involve using values from matrices. I am not sure of the most effective way of using these values in a query? I think there are several options, of which, these two may be the best options.
- turn a matrix from Excel into a table in Access (will mean lots of records - but can be done)
- link a matrix in Excel to an existing query in Access.
Now, the second option may not be possible, but what I would like to do is link a certain cell from Excel to a certain query - depending on the calculation.
i.e. Cell A4 used in Query1 and Cell A5 used in Query2.
I am sorry that I am so ignorant in these matters, but I have been asked to find out what the best way of approaching this is.
Thankyou all very much for your time, I hope what I am trying to achieve is clear!
Kindest regards,
Matt.
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Aug 4, 2006
Hi,
I am looking to create a matrix like table in a form. It would be used for accessing the capability of Project Managers for a recruitment company. On the X axis there will be different industries (ie IT, Finance etc). On the Y axis there will be different categories (like strategy, applications etc). Then I will need some kind of drop down box to link it all together and give each person a score out of 5. So for example somebody could have a score of 2 for their Strategy knowledge in IT Companies but a score of 5 for their Strategy knowledge in Applications etc...
Does anyone know if this is possible and if so any help on how to construct this would be much appreciated,
Many thanks in advance, Alex
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Nov 9, 2006
Hi all,
I need some help with regards to a small db application im developing.
I currently have a form that contains two separate list boxes.
The first contains "Measures" and the second "Dimensions". They are based on the underlying tables Measures and Dimensions respectively.
My intention is to be able to select whatever Measures I want and select the dimensions they relate to in the other list box then click on a command button to run a query that would update/append my underlying table, Measures2Dimensions, which is linked to the tables that the list boxes are based on.
I hope I've described my problem well enough for someone to provide me with some help.
Many thanks in advance!
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May 21, 2015
I made a bunch of tables by importing them from excel. Then I had someone ask me a question regarding a specific instrument. My tables have a bunch of parts and id's but I don't have the instrument associated with a specific part in the table.
Is it possible to add the data into the new column automatically using a query. I tried the append query, but I'm either doing it wrong or it won't do what I'd like it to do. I just want every record within that table to have the same instrument in an instrumentId column.
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Aug 7, 2013
I have a small database to keep track of some student information. Right now I have one table where a student is first entered with their contact information and then other tables that house specific information about other areas related to the student (if there's no longer with the school, paperwork is complete, etc.). The primary key for all of it is their student ID. The tables are linked parent/child with forms, etc., so that when I open a form having to deal with one of the related tables (student active status), and pull up the student's ID from the first table, it'll then populate that ID into the status table, even if something else isn't added.
What I need is really that when I create a new student on the first table with their contact information, that their ID is populated into all of the related tables, without waiting for additional information to be added. This is because I need to run reports to see who is missing information, etc., and without their ID showing up in that second table, I'm not getting accurate results. How would I set this up?
Sample of tables with smaller number of fields:
Table 1 - Contact Info (always done first for a new student)
Student ID
Name
Address
Email
Table 2 - Student Inactive Status (want the ID numbers to be the same quantity as table 1, even if Student ID is then the only completed field in this table)
Student ID
Inactive status type
Date
Table 3 - Paperwork (same issue as table 2)
Student ID
Submission Date
Approved By
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Feb 6, 2012
need to create a database for work. there would be a way to select an id based on a previous table and have parts of it populate in this new table.
For example:
Table A - Webinars (Webinar ID, Webinar Title and Client)
Table B - Sessions (Session ID, Date, Webinar Title, Time, Facilitator, Session Occurred, Reason, Conference Call) [Webinar Title I used a look up field and just select the corresponding Webinar Title and it works nicely]
Table C - Users (User ID, Status, Prefix, Last Name, First Name, Email Address, Component, Role and State)
Table D - Registrants (User ID, Session Date, Webinar Title, Attended).
So in Table D I would like to add Role and Component, so when I select User ID #1 the Role and Component Field populate with the info based on Table C.
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Dec 6, 2014
I have a table called Jobslog which contains records for my permanent jobs I have to do for customers in one week.Structure is like:
JobID
TeamID
DayName
JobDescription
Instructions
Each job is assigned to a team, but is following same schedule every week.Can I create like a module or query to autopopulate the table with next week jobs, but putting the date as well, not only day name.For example, each Monday job should have a date field which should be 8/12/2014, Tuesday jobs should have 9/12/2014 and so on until Sunday.Usualy they are more jobs for each day (not day and job).
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Feb 15, 2015
I have a table ([AllNames]) that a field ([Past_Employers]) is being auto-populated, and I don't want it to.
[Past_Employers] population is setup form a form, which references a separate table of employer names [Employers].
If I enter a new record directly in the [AllNames] table the [Past_Employers] field populates.
[Past_Employers] is a multi-value field (yes ugh - I know!!!) and is not required.
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Nov 22, 2013
I have problems understanding lookup tables, especially how to populate them with data. I'm working on an exams database, and have many such tables...
Table for Students
Table for Subjects
and a lookuptable for studentsubjects
Table for Classes 1, 2, 3, 4
Table for Subjects Eng, Math, Geo, Chem... 11 subjects in all
and a lookuptable SubjectClasses
Having inserted data for all subjects and all classes, should I then go ahead and Insert data for SubjectClasses? There will be 44 items!
Even more appalling, studentsubjects table will have (no of students * 11) for my small school, it will be 1,760
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May 17, 2015
Is it possible to populate a single combobox with data from 3 different tables.
I have a table called observations (for observing deer), in that table is a field called Location, I have 3 other tables that list possible locations t_foodplots, t_stands and t_section.
I would like to have a combobox called location on my observations form that will allow me to select the proper location from one of those 3 tables, the choices would be something like this...
Section 1
Section 2
Section 3
Stand 1
Stand 2
Stand 3
Foodplot 1
Foodplot 2
Foodplot 3 etc....
The chosen value would be stored in the t_observations "location" field.
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Apr 1, 2015
I want to populate a table with the database's reports.
And somehow be able to select a row and open a report in design view.
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Dec 8, 2013
I explain , I have 5 tables :
Class ( classID , classname,... )
Student (studid , firstname, lastname , classID ,....)
Course( courseid , coursename )
Term ( termid , termname , begindate , enddate )
Score ( scoreid , studid , courseid , termid , score)
Note :
1) A class can contain one or more students (one-to-many between Class and Student tables)
The table "Score" is a junction table between three tables : Student , Course and Term because it contains three foreign keys ( I could use a combination of 3 foreign keys to make a primary key ! ) .
The tables ; "Class", "Student", " Course ", "Term " already contain data for each table I created a data entry form .
My biggest problem is how to create a form to enter students' grades or scores for each student that belong to his class.
I do not know how to do it especially since the idea is that :
On a form I would like to use ComboBox to select a class that displays student's list from class selected and a ComboBox in same form to select course and another ComboBox to select a term and then enter grades or scores for each student
This is my general idea to enter students' grades. The rules are :
A class contains one or more students
Each student takes one or more subjects.
Each student gets scores for each subject and each term(quarter)
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