I have a field where I'm recording the flashpoint of materials. The majority of the time, I'll have an actual number of the flashpoint (e.g. 100 or 140 or 200) but sometimes, I won't have a number or a number is not applicable.
Is using a combo box the only way to integrate an "N/A" solution for this? Otherwise, I'll have a field for the flashpoint and a second field for "NA".
I randomly read on another website that your field type in a table should be 'text' unless you're doing math on the number'. Is this true?
View 14 Replies View RelatedI have a field to record the last 4 digits of a credit card number in regards to tracking payment information.
The field is currently formatted as a Number field. When I try to enter a set of 4 numbers that start with "0" (e.g. 0123), Access removes the 0 from the start automatically (so 0123 becomes 123).
That function makes perfect sense under normal circumstances, but in this case I want to be able to keep the 0 at the beginning because it is part of the 4 digit sequence.
If you specify Number as data type and Decimal as field size for a field in an Access table, will it actually store numbers to the right of the decimal point? I have never been able to get this to work or find these value if they are there and have alwayshad to use field size single or double or data type currency.
View 7 Replies View RelatedI have a table which will be completely emptied and refilled. The table has a field autonumbered it is also the primary key. When the table is refilled I want this field to start from 1. How can I do that. Yes some people will say this subject has been discussed search for it. But here the issue is somewhat different we have an existing field and I do not want to compact the database each time the procedure runs.
View 1 Replies View RelatedI would like to format the AutoNumber field so that it shows the current year - #...i.e. 2012-01.
View 4 Replies View RelatedI am importing information into a table from excel. The number is formatted correctly in excel and is displayed as 10309976464180, but when it is imported into access it displays as 1.030998E+13. I have tried all of the possible formatting for numbers but nothing corrects this, and if I change to Long Integer it actually removes the numbers. What is the correct formatting in Access to get these numbers to display correctly?
View 2 Replies View RelatedI have a database that uses a field for the year (but I'm using a fiscal year that will end June 30, 2013) and another field as an autonumber. I use the year and autonumber as my reference number (i.e 2013-0001). I'd like to be able to combine these fields to generate the entire number. Also, I'd like for the year to add 1 beginning July 1st of each calendar year, and the autonumber start over at 0001 (i.e. 2014-0001 on July 1, 2013). Is this possible, and if so, how can I do it?
View 4 Replies View Relatedhow to reset autonumber field.
View 6 Replies View Relatedbuilding a validation expression that concerns four of my fields:
Quote:
Country | Text
Centr | Boolean
Centr limit | Integer
Apply | Boolean
The number of records that have the same country, AND Centr=TRUE, AND Apply=TRUE, should not exceed the Centr limit value.
Validating field from a query. I have a table with a field that has a value number that I need to validate that that number exist in another table in a field
Table1.field1 Number
Table2.field1 number
So let's say a have in table2.field1 the list 1 2 3 4 5 8
In table1.field1 I need to validate that the number I enter is present in table2.field1 so 1 would be ok but 6 invalid and it can't be a from list statement because I need the person to enter a number and get no error or get invalid number.
I have a table with an autonumber field, which of course is indexed with no duplicates. Twice in recent days it has attempted to add a record with an autonumber that is not the high number - it is about 20 numbers below the high number. So we get a 'can't add this record' error.
I can fix this by copying the table to a temporary table and then copying it it back. Then the autonumber works correctly.
What can I do to prevent this? By the way we updated to Access 2010 a couple of weeks ago, but the data is still Access 2003. We are reluctant to update the data yet in case it causes more problems.
I need some kind of function (I been told) that generates 3 different alphanumeric autonumbers in the same field when adding a new record, starting such field from A-1, B-1 and C-1 to infinite.Because the record gets inserted in the table with an append query and not manually through a form, I believe the function should be placed in the Default Value setting of the field.
View 3 Replies View RelatedI have created 2 tables:
StaffID
StaffTrainingID
Table 1 (StaffID) - contains all personal details in the form of forename + surname + position + email + contact numbers ect. Each field/person has an autonumber.
Table 2 (StaffTrainingID) - contains all mandatory training/lectures (18 fields in total). I don't wish to list each staff member again in table 2 so have put a StaffID field in (data type is number).
However, when I try to type in the StaffID number in that field so I can link that person to the relevant training he/she has taken, Access won't allow it.
I am trying to create a calculated field in my table, I am trying to use the following code:
DatePart("ww",[Gas]![Date Opened])
I receive the following error message: "The expression DatePart("ww",[Gas]![Date Opened]) cannot be used in a calculated column."
Access 2007 - I really need to be able to display the week number in the table, based on the Date Opened field.
Access 2013 stops working when I open any table in design mode, and select any field with the type "Number". I can edit Text, Date or Yes/No fields, but not Number ones.
View 7 Replies View RelatedI am trying to create a table for income and expense [catergory] and would like the amount being entered into the [amount] field to have a negative or positive value on entering based on the category chosen.
so in my table I have
[catergory] which is chosen from a look up table ( which is either an INCOME or EXPENSE )
[amount] which is entered in the next field ( which has to return a positive or negative value based on the catergory choosen upon entering the data)
I would like to go one step further and indicate this negative value in red is possible in my FORM.
791335.12pack. This is the object that is in one of my access fields. I need to extract the 12 and place that in another column called qty.
View 1 Replies View RelatedI have an Access2007/SQL Server 2012 system with 20 users for an insurance company. The company does most of its business via a network of vehicle dealers around the country. If someone comes in to buy a motorcycle, boat, or recreational vehicle at a dealership they need insurance to take it home, and our dealers send the quotes to us.
The dealers, in turn, receive payment from us each month for their efforts. Some are paid a % commission on the premium, some are paid for each quote they send regardless of whether the policy actually sells or not, and some are paid a set amount per sold policy. (Yes, that is relevant information!)
We already have reports that tally the amounts due each dealer based on their payment scheme, but last month our bookkeeper had to write about 650 checks manually because the check writing is not automated. She'd look at the report, and then enter name, address, and amount (in digits and words) into Quick Books and print the checks from there, a horribly tedious process. I've been asked to print the checks from Access. Basically one click would print all 650 checks.
I've opted to use a Make Table query to move the commissioned dealers amounts to a single location, and then to run two append queries to add the records from those paid per quote and those paid per policy. At the end of the day, one table contains all the information necessary to print the checks...except one.
The check number.
I need a way to sequentially number each record in the new table with a user generated starting point, the first check number.
By the way, the check blanks are on standard letter sized paper, three to a page, with tear-off perforations to separate them, in case that information has any relevance.
I think the best way to accomplish this is from the report itself. I've created a blank field on each record for the check number, and what seems most logical is that the sequential number is generated on print and written back to the table, rather than just generating all the numbers at once. That way, should print ever be interrupted, it will be easy to take up where we left off.
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
View 8 Replies View RelatedDate of Birth (DOB) field etc. in one program are text - how do I make another file with the same data into number fields for Date of Birth field etc? When I copy data to file that has number fields the 09252004 is changed to 9252004. Can I get reports with the correct Date of Birth in them by moving data from text file to number file?
There is data entered monthly in file and formula has been set up for January, February etc as ---quarter: Int(([month]-1)/3)+1. I would like formula for the fiscal year for April to be counted as month 1, May - month 2, June as month 3, July as month 4, August as month 5, Sept as month 6, October as month 7, Nov as month 8, Dec as month 9, Jan as month 10, Feb as month 11 and March as month 12.
Thank you
I have a form where we fill in information for supply of equipment to employees.
Each item must be signed for on a printed report.
I am encountering problems trying to create enough rows in my report detail for each signature of the items supplied.
For example, on the form I will select the "equipment" - 4 hats supplied and 3 boots. On the report I want the equipment set as the group and the detail to be a number or rows which equals the number of selected items. therefore under the Hats group heading I want 4 blank rows which are made up of 3 text boxes - Print Name, Signature & Date and another group heading for boots but with 3 lines.
I have a access table with 32 columns and 42,000 rows of numbers. I need to find the MIN number in the row and if the MIN number has duplicates then I need them all placed into another column by column name.
Example:
Starting file
DEST,ORIGIN1,ORIGIN2,ORIGIN3,ORIGIN4, ETC
05512,3,2,4,2
ENDING table needed
DEST,ORIGIN1,ORIGIN2,ORIGIN3,ORIGIN4, NEWCOLUMNname
05512,3,2,4,2,2 ORIGIN2 ORIGIN4
Where the new column name contains the MIN number in the row and all of the associated duplicates column names.
I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0
Code:
Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub
invoice numbers are 04024, 04025 etc...how I keep the formatiing?
Hi, here's the scenario...
I'm building an ASP based email application which is to send emails to different user groups. The email addresses in the database need to be able to be assigned to more than one user-group, and an administrator needs to be able to add user-groups to the database.
So effectively, there may be hundreds of user groups and hundreds of users.
What is the best way to store this info in an Access database? Do I let the administrator create a new table column in the userEmails table whenever there is a new user-group added, or do I store a series of userGroupIds in a text field along with each email address and delimit them so that I can split them into an array?
I'm really not sure how to go about this, so any help would be much appreciated.
Thanks...
Hello,
What is the best way to handle notes on a form?
The DB is for recording Quotes and Orders taken over the phone.
Is it best to have a seperate table w/ a NotesType field so that all notes are stored in a central location? Or is it better to store notes for each quote/order in the Orders / Quotes table itself?
Also, if data is entered into these fields using subforms, is it possible to have the notes displayed outside of the subform in a box format, to allow plenty of typing room?
If anyone has a good example of a smart notes system implementaion, it would be very appreciated.
Thanks!