Tables :: How To Recreate AutoNumber Column With Values Assigned
Nov 19, 2013
I am using a form based on a table in MS Access 2010 for data entry.
The Data Type for column ID is AutoNumber with Increment=1. When I found ID for recent entries gets an anomaly (e.g. should be ... 3, 4, 5 ..., but it shows ... 3, 5, 6 ... that misses 4), I tried to refresh/change the ID column with the following steps:
1). Change the Data Type for column ID from AutoNumber to Number
2). Add a new column IDD and set its Data Type as AutoNumber
3). Delete the original column ID
4). Change column name IDD into column name ID
However, I got a problem with step 2): here the order # for the records becomes messed up, e.g.
Should be:
ID IDD
1 1
2 2
3 3
5 4
6 5
7 6
... ...
But, I got:
ID IDD
1 3
2 4
3 5
5 1
6 2
7 6
... ...
Why? Is this caused by the relationships between this table and other tables?
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May 31, 2013
Why one would want a unique index on an ID key ? It can't be effectively used in joins and is never used in a where clause. So why have one ?
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Jul 3, 2014
I have a column that's called "Date" which stores values for begining to end date as 'Text' like: 070314-073114 So I need to split it to 2 columns that has the Start Date as 070314 and End Date as 073114?
This database is still in Microsoft Access, and eventually after cleaning it up, we will move it to SQL Server.
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Nov 27, 2012
I have a database for scheduling students' for tests. They can take up to six tests in a day. There are about 80 different tests that they can take.
In my table, I created columns titled Test1, Test2, Test3, etc. They are lookup columns and I chose to enter my own values, putting in the tests titles for the values in each column.
When I add these drop-down lookup fields onto the form, it will only display 37 of these values. When I go back to the table and select "edit list items," it shows that it did cut the list off at 37, even though originally it allowed me to enter all 80-ish titles.
Anyway. It appears that there are limited values you can have in a lookup column, though after doing a lot of searching online I can't find anything to indicate that is true.
It seems to me that it would be smarter to set this up with two different tables, storing the reg info in one table and the test titles in another table. However, I am having a hard time figuring out the relationship aspect of this solution and how to make it pull up the correct values for queries/reports as well.
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Jul 31, 2014
Currently I have a calculated field in my table; however, under certain circumstances I need to change the value to another value which is not related to the calculation. I understand that the calculated fields are read only (why is that?), so I was wondering if there was any way to change values within a calculated column without actually changing the expression itself.
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Sep 3, 2014
how data is best structured in Access.I have a table of values (for instance: weight) and I need to be able to look up a weight based on the column header (age) and row header (height).How is this sort of data best structured and accessed in Access?
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Apr 25, 2005
Hi,
I am trying to create a primary key attribute which uses autonumber but takes its first 5 characters from another attribute in the same table and then assigns an incemental autonumber after it.
For example:
CompanyName+Autonumber
Strawberrysoup + 001 = Straw001
Does anyone have any ideas - this would be greatly appreciated.
Thanks.
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Mar 5, 2007
Hi all,
In the organisation that I work for employees get paid every 2 weeks on a Saturday. So for this financial year the pay period end dates have been 08/07/2006, 22/07/2006, 05/08/2006 etc
I have a column in an Access table listing various dates. I want the next column to be
populated with the next pay period end date after that date.
So if DATE is 05/07/2006 I want PAY PERIOD END to be 08/07/2006
and if DATE is 09/07/2006 I want PAY PERIOD END to be 22/07/2006 etc
How do I do this?
Kind Regards,
Matthew
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Jan 30, 2014
In my table for duplicate "line no" I have different "contractor" like below.
LINE NO CONTRACTOR
L-0001 C-1000
L-0001 C-2000
L-0003 C-6000
L-0003 C-8000
L-0003 C-9000
L-0004 C-5000
Now I would like to make a query for transposing values like below:
LINE NO CONTRACTOR1 CONTRACTOR2 CONTRACTOR3
L-0001 C-1000 C-2000
L-0003 C-6000 C-8000 C-9000
L-0004 C-5000
how I have to make this query?
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Dec 4, 2011
I have this table ("people") and an example of possible rows:
id(key) COL 1 COL2 department country name
1 xx yy KPP USA John
2 zz kk KPP USA John
3 ss ff TLL USA John
4 ww qq PPO Italy Marco
5 jj uu PPO Italy Marco
I have to count the number of distinct DEPARTMENT for each NAME; so, for John should be 2 (KPP and TLL) and for Marco 1 (PPO).
I have tryed in this way:
SELECT
COUNT(DISTINCT department) AS NumberOfDifferentDepartments
FROM people
GROUP BY name;
But Access says me there is a syntax error.
I'm working with MS Access 2002.
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Oct 19, 2006
How do I add a new column to an existing table, and fill it with number (starting at 1) so I can use that column as the PK? Step-by-step instructions would be great, I'm having a lot of trouble with this!
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Aug 15, 2007
Hi,
Its good to be back after a long time. Hope everyones fine.
I have a query and would appreciate any help.
I have a master-table (tblM) and two related tables (tbl1, tbl2) with one-to-one relation.
Relation1 : tblM.ID (autonumber) related to tbl1.caseID (number;LongInteger)
Relation2 : tblM.ID (autonumber) related to tbl2.caseID (number;LongInteger)
Relations are cascaded (referential integrity imposed).
I import data from excel and feed fields of tblM (I dont feed ID field from excel as it generates autonumber). At a time I feed 150 records (daily).
I have a front-end based on query from three underlying tables. Data-entry-operators do not work on tblM data as it is readonly in the front-end. They enter data in the tbl1 and tbl2 columns.
I noticed as they start entering data in tbl1 columns, the tbl1.caseID column gets data from tblM.ID on its own. Same happens in the case of tbl2.
My observation is :
I find that tblM.ID is not equal to the number of records available in tblM. (ie tblM.ID is more/less than number of records in the table. So the tblM.ID generated is not in serial.
Next time as I start importing data from excel file to tblM it gives me error and not allowing further import.
Any help!
Thanks and regards,
Prodigy.
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Sep 23, 2004
Is there a way to add a column in a query with an autonamber
function ? What I need to achieve, is to assign a unique number to
identify each row of the query.
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Mar 4, 2013
I've just begun using microsoft access and would like to create a primary key on a table of data that has been sorted alphabetically. However, when I try to create this key (designview -> auto number-> increment) it autonumbers for the column the way it was before i sorted it. Is there a known way of doing this?
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Mar 8, 2015
I have a table with following two columns
TechName Version
SQLServer 2000
SQLServer 2003
SQLServer 2005
SQLServer 2008
SQLServer 2008R2
Oracle 11G
MSOffice 2000
MSOffice 2003
MSOffice 2007
MSOffice 2010
How can i show this data as components eqch version for a techname to be one component order need not follow
TechName Component1 Component2 Component3 Component4 Component5
SqlServer 2000 2003 2005 2008 2008R2
Oralce 11G NULL NULL NULL NULL
MSOffice 2000 2003 2007 2010 NULL
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Mar 4, 2014
We have a spreadsheet in Excel that I need to recreate in Access rather than link to it (not an option). I would like to create it column by column but can't even get past column 1! We have two age fields; 1) current age and 2) "show till" age. I need the datasheet to autofill column 1 beginning with the current age through the "show till" age then stop.
Column 2 begins with the current year and autofills through the "show till" age then stop.In Excel it's just a matter of adding 1 to the previous cell to create the next age or year.
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Jan 4, 2007
I cleared a table of records and need to restart (at one) the autonumber field. I used the instructions found on on-line help but they will not reset the field back to one. Any one have a solution. I have even deleted the field and created a new one with the same name and it started with the same value it would hav used before I deleted any records.
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Aug 9, 2005
Really need help on this one, here is an excel expression:
X Multipliers
$ ValueMultiplier
is less than5then *3.8
is less than50*3.2
is less than100*2.8
is less than200*2.4
is less than500*2
is greater than500*1.8
so if price is less then 5 then multiply by 3.8 and so on. In excel it's in a separate worksheet, and other worksheets linked to it and adjust their Sale Price from the Cost column. Someone else created this spreadsheet, and i couldn't find a multiple discount help in access. I tried creating a query
=([PriceBook_OLD].[Cost]<=5)*3.8 Or ([PriceBook_OLD].[Cost]<=50)*3.2 Or ([PriceBook_OLD].[Cost]<=100)*2.8 Or ([PriceBook_OLD].[Cost]<=200)*2.4 Or ([PriceBook_OLD].[Cost]<=500)*2 Or ([PriceBook_OLD].[Cost]>500)*1.8
but it doesn't work. Please help!!!!
Thank you very much
V.
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Sep 15, 2014
I am trying to create VBA code (I have very little experience of VBA) to recreate a parameter query mail merge, which Access 2013 cannot achieve with the controls provided.I think that I need to assign a variable to the value of a control on my form then assign that variable to the relevant criteria section of my query.
Code:
DIM RefNo as String
DIM IDNo as String
RefNo = Me.[Reference Number].Value
IDNo = Me.Text582.Value
DoCmd.OpenQuery SORTER
How do you paste into criteria?
From there I would like to do a Word Mail Merge by having VBA open a document in Word, then activate the Merge to a New Document instruction.
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Nov 3, 2006
I have made a query for each column in my table in order to sort by ascending order. I want to assign this Query to a column heading button on my form. What is the code, or how do I go about assiging this query to this button so every time it is clicked the data is sorted according to what that query says?
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Jan 30, 2008
Hi guys, back on the development trail!!
I have a database, the 3 tables of current interest are:
tblStaticIP (IP)
tblComputerIPAllocation (ID - IP - ComputerID)
tblHardwareIPAllocation (ID - IP - HardwareID)
Realtionship via IP (no RI enforced).
I would like to be able to list all allocated IP's in a single query, even better prevent allocation of IP's allocated elsewhere?
Can anyone advise?
Thanks,
Phil.
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Jul 23, 2012
I'm trying to create a table that shows only records assigned to the user based on their environ("username"). I tried creating a code that adds the user name to a table, but this won't work as multiple people will be using the database at once.
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Oct 24, 2014
I am trying to use =DCount() on a report and its half way working, it does count records acording to the criteria I asign the problem is its using the whole universe of records in the table so I have a report displaying 10 records of which 953 are Red and 752 are Blue...
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Aug 1, 2006
Hello!
I have problem designing query for table whitch have 4 columns(ID,Date,Name,Value). I have one record each day for station(Name).
Now I would like to get a difference between each day for a month. (See picture)
Thanks in advance!
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Sep 2, 2013
I need to send email with attachment on click of a button. We use emails like name@basepost.biz which is assigned to gmail.I tried the following code but it throws transport to server error.
Dim cdoConfig
Dim msgOne
Set cdoConfig = CreateObject("CDO.Configuration")
With cdoConfig.Fields
.Item("http://schemas.microsoft.com/cdo/configuration/sendusing") = 2
[code]...
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Oct 14, 2014
I am trying to create a training matrix in which i need a form that if I put or assign maximum of 20 attendees then 20 comboxes will appear in form.for example, i enter in textbox1 6 or 15 depends but max is 20 then if hit enter comboxes will appear but quantity will based on value that i enter in textbox1.
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