Tables :: Information Populating In Another Table Form?

Jun 9, 2014

I have created two tables. One table list of 100 Categories that I monitor each month. The Categories are never changing month-to month, however, each might be associated with a different client month-to-month. Presently, I am manually typing in the Client information month-to-month with information pulled from the Client's table. The Client's table has a Category Field which is populated when a Client has purchased space to use it.

In essence, I have the Category Table (Fields: Record Number; CategoryName; Client Name; beginning date the client will use the Category and Ending Date the client will stop using it). The Client's Table has a lot more fields/information but it still has the same fields as the Category Table. I am trying to be able to use the Category Table and have it automatically populate with the client who is using the Category at that time. Any Category not being used by a Client then the Query should write "Open" in the Client's name field. I have tried many different scenarios but can't seem to get it to work. I must see all 100 Categories each time I run a report. It doesn't have to say "Open" but where ever a client did not use the Category it should be left blank.

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Auto Populating Table From Form Information?

Sep 8, 2011

I am trying to create a form from questions listed in a table, add a yes/no column to it and then have it auto populate a data sheet with the question and the answer. how I can have the datasheet autopopulated?

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Tables :: How To Get Information Inputted On Form To Store In Correct Table

Mar 4, 2014

I'm having some trouble getting my information that I input on my form to store in my correct table. I will attach my DB so you can take a look at what I have thus far.

Here is what I am wanting to do:

I have TblEmployee, TblEquipment and TblJunction and FrmTracking and FrmUpdate

I input the bulk of my information thru FrmTracking, my trouble is I can not seem to get the information that I input in my FrmTracking to store in the correct table. I can get the information to store in TblEmployee, however the information that I want to be stored in TblEquipment will not store in there.

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Mar 29, 2013

I have a feed from ODBC to Access DB. I need to populate several new tables with the contents of the original table. I know I'm being stupid but it's been a long week.

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Apr 12, 2013

I've got a working database with pretty good structure etc. How I would go about creating 3 prepopulated records on a many side of a relationship on entering a new record in the one side of the relationship.

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Tables :: Populating Record Fields From One Table To Another

Nov 23, 2012

I have created a database which has 9 tables, the first table being the contact information, but in all tables there are fields for firstname, lastname. Is there a way when you enter the firstname/lastname fields into the main table that it can populate the same information in to the same fields in the other tables? If so how?

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Tables :: Auto Populating A Table Field

May 30, 2013

I have the following tables:
Inquiry (This is the main table I want to populate through the use of a form)
Programs

My question refers to two columns in the Inquiry Table
Program
Group

The program column is populated by a drop down menu that is linked from a programname column in the Programs table.

I I want is the Group column in the Inquiry table to autopopulate based on the selected programname (There is a group column associated in the Programs table) so the form field will be autopopulated.

What I have tried is autopopulating the form (form name is Inquiries) Field called Group by using =[Program].[Column](1) in the source code of the text box. This works well, but it then does not populate the main table.

I need to either
- Learn how to populate the main table column called Group based on the form autopopulating
or
- Learn how to autopopulate the column Group in in the table so the form will autopopulate

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Tables :: Pull Information From One Table To Another

Nov 19, 2012

I am brand new to building a database.What I want is a database to store Quote, Job and Invoicing information. We receive quotes first and then they can, but don't always, turn into jobs. We can also receive a job without quoting it. We currently have two spreadsheets. One is for Quotes and the other is for Jobs.

QUOTES INFORMATION
Quote #
Date
Customer Name
Part #
Part Name
Quote Due Date
Qty
Lead Time
Price
Unit

JOBS INFORMATION
Job #
Qty
Quote #
Customer Name
PO#
Part #
Part Name
Est Hours
Start Date
Due Date
Price

As you can see a lot of the information in the Quote spreadsheet is also used in the Job spreadsheet. (Bold represents duplicated items) We currently type the information into each spreadsheet.

Then there are different forms that are filled out for quotes and jobs that contain the information in the spreadsheets.Is there a way that I can have the QUOTE Table automatically populate the JOB Table information?

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Tables :: Autofill Information In Invoice Table

Feb 11, 2015

I essentially created an account since I can't seem to find a straightforward answer much anywhere else (plenty of hints on auto-filling forms- but that isn't particularly conducive to my specific need on this).

I've attached a blank copy of my database.

The immediate concern I'm having is that I want to be able to autofill data in the invoice table based on the customer table and the products/service table.

*I want to be able to select a first name [or other primary key if necessary] to fill in the last name, company, address, city/state/zip, phone, fax, cell/alt phone, and email automatically... that is without multiple dropdown selections or input to those sections at all.

*I want prices to fill in to the 'cost of product/service X' so that I may use it for other calculations in the invoice table- as well as to make forms from it directly.

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Tables :: Set Up Table To Add Information On Daily Basis

Feb 4, 2013

I am tracking extreme useage on account numbers. I've set up a table to add the information on a daily basis.

Currently the table has the following Fields:

Report_Date / Account / Usage / Sent / Received / Comments / Notes
(the Sent and Received fields are Y/N)

I've gotten a report to send working as I want, but I am running like 6 queries to put all the data together correctly. For example; if an account was flagged today and sent today I do not want to send another notice for the next 5 days; but I still want to log the data in the table for historical reasons... Again, this all works. Just that it is not pretty..

The part that I keep fighting is the responses. When I receive a response I want to log that. Right now, I check the Received flag, and add in any comments the customer sends back. This is easy. But I also want to print that information out on the report - just the latest information. For example, if I send a notice out on 11/1/12, 11/18/12, 12/14/12, and 1/10/13 and I have responses back from all of these logged in the table, when this account number gets printed again - say today - I want to add to that report JUST the comments from the 1/10/13 report.

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Tables :: Relationship - Client Data Is Not Populating Into Routing Form

May 20, 2015

I have created 2 tables: Client and Routing.

Each client record is unique. A client can have 'several' routing records.

Key field in Client is 'Client ID'.

Routing table has foreign key of: Client IDFK

I created a relationship of one to many from Client table 'Client ID' to Routing table 'Client IDFK'.

I created a form for the Client table and works.

Where I am having issue is: Client data is not populating into the following Routing form.

* I want a 'Routing form' that you can lookup client info and place it into that form.
* The bottom of the form will be all the routing table fields. The new routing info will be entered into it.

My client needs that form printed for the driver. Client will have many routing forms(records) but only one client record. The driver will have one completed form for each time he picks up client.

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List Box: Populating Table From Form

Dec 5, 2005

Hi,

I have a form with various list boxes that display options based on a query. When options are selected the text relating to them is populated in a seperate text box at the side.

The problem im having is when I select options from the list box I want it to store the selected options in the table that holds each record when the form has been filled out and submitted. At the minute it populates everything into the table apart from the options selected from the list boxes.

Does anyone know how to do this?

Thanks in advance

Edit: I have got the control souurce of the list boxes set to the correct field in the table.

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Nov 3, 2004

I hope you can help - I have two simple problems and one slightly more complicated problem (bearing in mind I'm quite an Access Novice!)

Problem 1.
I have set up a simple form for a Timehsheet where the user can select a project and then enter hours worked in 7 text boxes for Mon-Sun. Then I have create a Total Text box at the end of the row. I need the Total box to Sum up the hours from the 7 boxes dynamically. How does one do this?


Problem 2.
How do I then ensure this calculated field populated the field hoursID in tblHours? (I am able to do this with a normal field, but with a calculated field, doesn't the formula go into the Controlsource field??)



Problem 3.
I plan to put this form as a sub-form into a main form 4-5 times so that a user can select 4-5 projects to enter hours against. I would like to have a SUBMIT button on the main form, so that all the calculated hours and selected projects populate the respective tables ONLY after this button is pressed.

Can this be done?

Thanks in advance!

Sunil

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Aug 31, 2011

I am trying to create a main form that selects a series of values allowing the user to enter new data or edit current data (using other forms). I have a series of cascading combo boxes that populate accordingly and become visible after update. I can successfully create the series and add new data and edit data as in my code.

How to populate the junction table from the forms so for example when editing or adding a new site it not only populates the tblSites and the tblSitesContacts it also populates the tblClientSitesJunction with values from the frmSites and also cmbClients. If I use the wizard and try and add values from all 3 tables to form it doesn't work and I am not sure how to add the ClientID and SiteID manually to frmSites.

I have attached a copy of my database :

Attachment 4334

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May 17, 2005

is there anyway you can create one form which updates all the information in multiple tables. I need to create one of these to make the navigation of the database more easy, so if anybody could help me it would be much appreciated.

thanks.

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Jul 8, 2014

I have tried on different forms using more than a few different methods to make recordsets happen and to no avail. My current reason for needing to use recordsets is because I am loading a form with information from different tables. Instead of using multiple DLookups, opening the recordset only looks for the information once, speeding up the load time on the form.

Code:
Dim Rs As Dao.Recordset
Set Rs = CurrentDb.OpenRecordset("PreviousTRRetrieval2Query")
If Rs.RecordCount > 0 Then
ProjectNumber = Rs!ID
Agency = Rs!WitnessAgency
FileNumber = Rs!FileNumber

That is the start of my code and I keep getting an error, 3061 Too Few Parameters. Expected 1. Now when I run the query I get the results I desire, which is all the information I need at this particular junction. I am using Access 2010. Why I may not be returning any results for my recordset when the PreviousTRRetrival2Query returns results on its own.

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Dec 30, 2013

I have given an example in the attached excel spread sheet with a few comments at the head of each column.

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Aug 11, 2005

Hi all ... been awhile since I have had to create a database so I have gotten a little rusty. :eek:
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Auto Populating Fields In A Table/form

May 5, 2008

Sorry for posting into another thread about this, but here's my problem:

Hello All. Finally getting my pride out of the way and asking this. I've searched and this is the closest question pertaining to the problem I'm having. I have created a form to populate a table in Access. I've created Lookup fields for parts of the table that will get data from another table/tables. I want a certain part of the form to auto-populate data based off of the last name I put in the initial Drop-down box. Say, I have a person with a last name (and there are several with the same last names), I want the remainder of that line in the form/report to populate with his/her data needed for the form letter. Unfortunately right now, I have it where we have to select each from a drop down menu, for both last names, first names and other data needed. I've tore my brain up trying to figure out how to link the data in each one of the combo boxes to the first combo box. Any help would be appreciated. These are driving me nuts as I should be able to figure this out and it's just escaping my vision I guess. Thanks in advance for the help.

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Mar 9, 2012

I'm building my first Access DB for a while, so am a little rusty, but I can't seem to work out this problem.

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This all works, however when I save the record, or move to the next one, the data entered in the combo boxes and the related populated fields doesn't save - they just show up as blank in the record created in my table.

As an aside, how do I get the combo boxes & related text fields to show a default blank value until a value is selected.

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Apr 26, 2012

I have a combobox on my form with fields related to it (ie. when an option is chosen in the drop-down, the next two fields are also populated with data based on the selection made - I know this is duplication of data, it's just the way the 'powers that be' wanted it. I'm changing it in my next version of the database!)

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Jun 1, 2005

Hello everyone

I have read the FAQ on cascading combo boxes and have managed to apply the theory to my DB's data input form (frmDataEntry) which is very cool and prevents a lot of errors however in doing so it no longer populates the underlying table (tblProductionDetails).

I am at a loss as to how to correct this as you can see from the example I need the customer and description field to be populated with the correct data rather than the fields I am using to make the cascading combo boxes work.

Any help would be greatly appreciated

Regards

Adrian

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I've been trying to populate a field in a form with information, but only if the field is blank.

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Nov 28, 2013

I'm trying to populate a listbox from a recordset. I will explain what I'm trying to achieve.

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Jan 27, 2005

I'm making a customer survey database. Also be aware I'm not proficient with access.

All the customer information is being imported from an excel spreadsheet. That will include ServiceRecordID, ServiceDate, TechID, CustName, ServLocation, PhoneNum, and DeptID.

Another table will include records for answers to 5 questions that will be asked by a manager on the phone. That table is called TblQuestions. This table will also have ServiceRecordID to go with the answers.

What I'm trying to do is create a Form that at the top has a box for ServiceRecordID. I'd like to be able to type in the Number for that ID, and then all the information shows up on the form for that specific ID. And below all that, fields to add the answers to TblQuestions for that specific ServiceRecordID.

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I don't know why I'm having so much trouble with this. But I'm not experienced with access or VBA both.

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Jan 17, 2006

Hi, I was wondering if anyone could help me.

I have a simple database, consisting of two tables and one form. I'd like the form to display information mainly from the first table (table 1). For this, I have used the Form Wizard, which works well and displays as it should. My problem comes when trying to display data from table 2, without using the Form Wizard.

I have a simple field called 'Number' in 'Table 2'. I'd like this value displayed in a text box along with table 1's data. I've tried using the expression builder, which gives me something along the lines of:

[tbl_Table 2]![Number]

But this is displayed as:

#NAME

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Any help is much appreciated.

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