Tables :: MS Access Setting Relationship And Bound Column
Jun 14, 2013
I have three tables.
Table 1: Group
Field 1: Group Text field ( Primary key)
Field 2: Group Description Text field
Field 3: Uidgroup( Autonumber)
Table 2: Subgroup Text field
Field 1: Group ( I want to bound this column to Table 1's Group field that is column 1) I have set bound column property to 1 and column count 1 and the Subgroup table is showing group fields as input perfectly no issues in that )
Field 2: Subgroup, Text field( Primary Key )
Field 3: uidsubg( Autonumber)
Table 3: Email
Field 1: Group ( Bound to Table1's Group ; showing values in combo box, setted bound column property to 1 and showing group field perfectly, no issue in that )
Field 2: Subgroup (I want to bound Table2's subgroup field, which is column number 2, so I wrote 2 in bound column property and row source is table subgroup ; Here is some error comes up, values from subgroup field of subgroup table not being shown up in Email Table's subgroup field as combo box. )
Field 3: Email Text field
Field 4: uideml (Autonumber ) primary key
I want to prepare a Data entry form should have all these fields from all the tables. That should work in following way, first user selects Group then User selects Sub Group and write Email and save the record.
What relationship should I set, or shall I change the table structure.
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Sep 2, 2013
I'm using Access 2007. I've created a table with two fields. "Novice and Recertification" as in combo box.
I put it on the form. Now the idea is when a user clicks Recertification, it shows up on the report. When the user clicks on Novice, it should be empty on report (Reason why I want to keep novice is so that we have a record of it.)
Now the challenge is I added another column, empty field for Novice and Recertification for Recertification. Thing is if I set the bound column, I select on an empty field on form and it will be empty on report. But I want the user to see Novice on the form and it must not show on the report.
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Aug 8, 2007
Hello....
Here is what I am doing. It is an inventory database that also is an order tracking per se database.
When you are entering in the order, the top part is the vendor with an order number, date etc (will show table later).
The subform is the order details. This is the tricky part that I am having problems with.
In the subform I also need to have the unit that is placing the order for that particular item.
IE
product 1 pens black ball point unit=exams
product 2 pens red ball point unit=admin
product 3 paper legal color white unit=personnel
I can get it to work but the unit part is what is driving me nuts.
I am attaching a very stripped down version no queries etc....
Thanks
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Sep 24, 2012
I have a contacts database and I am trying to set the relationship between the contacts table and the locality table. The contacts table has a LocalityID field that is a long integer and the Locality table has an autonumber as the PK. When I drag the LocalityID on one table to the other LocalityID I get the Can't create this relationship. When I look at the Edit Relationship dialog box the primary table is the Locality table not the Contacts table. I want set up a lookup on the contacts form that relates to locality.
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Nov 12, 2013
i am making a database from which i can calculate fuel required from one point to other in any particular type of vehicle.the problem is fuel from Pt A to Pt B is not same as from Pt B to Pt A.A sample table is attached as zip. qp.bmpis there any way i can cross refer field values with that of rows .
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Aug 18, 2013
When I originally created my access database, I used a text field/column to connect 2 tables together. I would like to change this to reference the Primary Key/ID column instead of the text field.
Is there an easy way to go about doing this? My original thought was to create some vba code to replace the data in the column of the sub table with the autonumber in the primary table but I cannot figure out how to do it.
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Nov 9, 2004
I have a combo box that has two columns, the second one is bound.
Is there any way to reference the 1st column (the unbound one).
What I actually want to do is have the 1st column show up as a status line message or as a quick help message when the combo text is mouse_overed. The problem is the combo box field is a date that is unique 99 % of the time but in that one percent the user needs to see the beginning of the 2nd column ( think of a persons doctors appointments, where one percent of the time a individual needs to visit the same doctor twice in one day , in which case the procedure and the date becomes the selection criteria (but I don't want to show the procedure and the date in the combo box because the procedure is so darn long.)
Confusing enough?
Any ideas?
Thanks
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Oct 29, 2006
I have a combo box that has 3 columns. What I am trying to do is get the third column to be passed as the value to another textbox after the combo box is selected.
combo box sample data: Male/John/NY
the 3rd Column which is state I would like to have it sent to the State Field...
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Nov 21, 2013
I'm looking for a work around for getting the bound column setting for a combo box to work. I created a simple table with 2 fields that i have a combo box pointed to. My settings for the combo box are
Column count 2
Bound column 2
The first field is "Description"
The 2nd field is "ID"
I cannot figure out how to have column 2 to be the value that is left in the combo box once I have made my selection.
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Aug 10, 2005
Hi
I've created a listbox and am using the following code
stWhat1 = "": stCriteria1 = ","
For Each vItm1 In Me!LstArchive.ItemsSelected
stWhat1 = stWhat1 & Me![LstArchive].Column(0, vItm1)
stWhat1 = stWhat1 & stCriteria1
Next vItm1
Me!txtCriteria1 = CStr(Left$(stWhat1, Len(stWhat1) - Len(stCriteria1)))
The problem is that my bound column is a text field. I'm really struggling on where to put my quotations so that I get the following with the In function
In('00638','00639').
Any help or pointing in right direction would be very much appreciated
Carrie
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Mar 15, 2014
There are 3 column in a combo box, ID is bound column
Part no ID Description
0040 1 class 40-1
0040 2 class 40-2
0040 3 class 40-3
0041 4 class 41-1
0042 5
0042 6
When key in part no 0040, 3 rows under 0040 will be listed out only, filter and match as value entered only. do not show others part no in the combo box selection.
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Jul 6, 2005
Ok....Just when you think it's all running smoothly.... :(
I have a combo box, MDLastName, with a column count of 9, with column 2 displaying and all others hidden. The selection made with this combo populates 7 corresponding fields (first name, address, etc). It's working perfectly.
The first problem I encountered was with identical last names, but different corresponding data. When I selected Jones, for example, it would populate the first Dr. Jones and his info, listed in the table. However, if I selected the second Dr. Jones in the combo list, it was still populating only the first Dr. Jones' info. I resolved this by binding the fist column (ID, aka primary key), but still hiding all colums but column 2. First problem fixed..
Next, I have a Word Template document bookmarked to receive data from the form, frmDenial. I have all the coding working fine and dandy to insert the data from the fields on the form, save, and print. However, instead of inserting the text from the MDLastName, it is inserting the primary key (because it is the bound column in the combo box). Now, because of the first problem discussed above, I cannot change the bound column to column 2 (containing the data I need in the Word Template). How can I get the right info to appear in my template with the bookmarks?
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Feb 6, 2015
I have two listboxes. One for Activities and the other for Organizations.
I set the Org listbox to be multi-select so I could run a loop on that listbox to join multiple Orgs to a single Activity. That part works well.
To do so, I am using the bound column (which is the pkey value) from the multi select listbox, and on the single select listbox I'm using the ListboxName.value to gather the pkey for the "1" side of this 1:Many series of inserts.
Now... I want to use one of the other-than-bound-column value from the multi-select listbox, but I don't know how. When setting a value I only know of the use of :
Code:
ListBoxOrganizations.ItemData(varItem)
and I don't know how to do the equivalent of
Code:
ListBoxOrganizations.ItemData(varItem's column(2).value)
yes, I just made that up, but I hope you get the point. Meaning, as the loop cruises the ItemsSelected on the multiselect I'd like to use other than the bound column when setting variables.
I've tried using the column property to then cruise to the proper record in the listbox, e.g. :
[code]
txtCollaborationDesc = "Collaborate " & ListBoxOrganizations.Column(2, varItem) & " with " & listboxActivities.Column(2)
[code]
But this seems to return the column(2) value of the first record loaded into the list box, as if the varItem piece is being ignored. I believe the loop is working properly, as when the inserts are happening correctly with the bound column of the multi-select list is correctly present as an Fkey in the resulting child records.
I just can't get any other column's value for some reason.
MS Access 2010 and this is an accdb.
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Jul 9, 2014
In my form my combo box displays a list from a query called DORP-HDR that has 3 columns
DORP-ID | CODE | NAME
and displays them like that is the drop down list
The form field that the combo is bound to takes the numeric-id field as its value. In the combo control wizard i nominated that value, and in the properties pane bound column value is 1.
and in the properties pane the row source is:
SELECT [DORP HDR].[DORP-ID], [DORP HDR].[CODE], [DORP HDR].[NAME] FROM [DORP HDR] ORDER BY [NAME];
So far so good. I have created lots of combo boxes before like this.
But this time i want the second field in the list (CODE) ALSO bound to another field in my form . So I want the combo to transfer two values not one. How do i do this?
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Feb 9, 2015
Access 2010. The first table is called Clients.The Primary Key field for the Clients table is an AutoNumber field called ClientID.The other two relevant fields in this table are ClientFirstName and ClientLastName. The second table is called Contacts.In the Contacts table is a foreign key field, bound to the ClientID field from the Clients table, and also named ClientID.
On the Contacts table, the ClientID field properties are set on the Lookup tab as follows:
Display Control: Combo Box
Row Source Type: Table/Query
Row Source: SELECT clients.ClientID, clients.ClientFirstName, clients.ClientLastName
Bound Column: 1
Further, in the Row Source's Query Builder, ClientFirstName and Client LastName both have Ascending selected as Sort criteria.
Everything works as intended: When entering data into the the Contacts table (actually, the data is entered via a form built from the Contacts table) the data entry person can click the drop-down on the combo box for the ClientID field, scroll through ClientID records, and see unique ID numbers sorted by first and last names. And the actual data for the field is stored properly as the unique ClientID number.
When entering ClientID data into the Contacts table (or form), is it possible to enable autofill based on ClientFirstName and ClientLastName, rather than ClientID? For instance, let's say we have a few clients named Joe Smith. It would be great to just start typing "Joe Smith," and have the field autofill the ClientID number for the first client named Joe Smith. The intention is to make data entry a bit quicker.
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Dec 12, 2012
So I have a list box that lists organizations. I recently changed the list box type to extended multi select. On the same form, I have a button that opens a new form where the user can input contacts for each organization. When the list box was not multi select, the expression [forms]![media]!
[List30] made the default value of one of the fields in my contact form the bound column from the selection in the list box. However, now that the list box is multi select, the contact input form does not seem to be able to get the value from the bound column in the list box. When multi select is turned on, is the bound column stored differently.
To even get the contact input button to work, I had to change the code from:
Private Sub Command40_Click()
On Error GoTo Err_Command40_Click
Dim stDocName As String
Dim stLinkCriteria As String
stDocName = "Contactsqry"
stLinkCriteria = "[Organization ID]=" & Me.List30
[Code] .....
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Feb 12, 2005
Hello everyone. I'm not sure should I post this question here or at SQL Forum? However, my problem is this. I have 2 Tables, Table1 has AutoNumber as primary key, my second Table2 has index key field. I have one-to-many relationship on those two fields, with enforce referential integrity, cascade update and delete
The access program works fine until I upsized to SQL server. [u]Then I was unable to perform cascade update or delete. I have check SQL table (which I have little knowledge about) and seems to be okay, the relationship exists. But at ms-access I was unable to make the cascade update and delete.
I appreciate any help …. Thanks.
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Apr 12, 2008
i have imported 5 excel files and linked to a query named stock.i have linked the code,description and quantity from each table (ms excel imported) to stock.
the problem is not all the codes available in the tables r available in stock.there r
more than 25000 codes but only 2614 r listed in stock.i dunno whether its the problem with the way i have linked.so if u can help me with the problem i will be really thankful.
5 excel sheets contains the code,description and qty of 5 shops.in the query stock contains 1st column-id,2nd column-code,3rd column-description and 4th,5th,6th,7th,8th column the qty from 5 excel sheets respectively.
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Aug 8, 2005
On my form, I currently have a combo box that updates text box data with each new selection. However, after these text boxes for FirstName, LastName, etc. are updated, they cannot be edited. Here is the error message that appears in the status bar:
Control can't be edited; it's bound to the expression '[Form]!EmpList.Column(13)'
I'm thinking it might be a result of the data source for the text boxes being a combo box expression.
Any suggestions on how to fix this?
Thanks. :)
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Oct 22, 2014
I try to put an expression for the property "bound column" so that my lookup values will be directly dependent on one of attribute's choice
I have got four options for my attribute. Each option will use a slightly different set of lookup values. I save all four sets in another table.
Then in my properties definition I refer directly to this table as lookup base. When I put bound column number equal to an expression so as to choose the right column of lookup values it refuses. It seems that it does notl ike anything other than a numeric value.
If that's a no-go, I am not sure how to achieve what I try to do then?
Essentially I have a table that 4 attributes: QID,itemID,CatType,Catchoice
CatType can have only 4 values. Each value will make Catchoice take on a different set of combo values
The problem I am having is that I am stuck at the Catchoice lookup definition because it is dependent on what kind of CatType the user picks.
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Aug 22, 2006
i have a subform on a form with Source Object="Query.myquery", my form is generating a sql string dynamically and assigning this sql string to the RecordSource property which works fine. But now if the user changes the width of the columns in the subform and close the form , a prompt is thrown asking if the "myquery" needs to be saved. I dont want to save the settings of "myquery" but at the same time avoid this modal dialog. If i use DoCmd.SetWarnings=False , i dont see the warning anymore BUT the query gets saved.
I am using "myquery" to just display column names in the subform when the forms loads and also without it i cant directly use RecordSource property in my code.
any suggestions?
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Jan 25, 2006
I am not sure if I am even able to do this, but I am wondering how to set the default value for a field when creating a database using SQL. I am doing everything with coldfusion and I havn't been able to figure out what code needs to be there. I have tried everything I can think of. Any help would be appreciated.
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Feb 3, 2015
Basically I have this formula in excel and i'm trying to recreate it in access but i can't quite figure it out.
****a***********b**********c*********d*********e** ******f
3**Car***Cost Center****start****combining*****end*****miles
4**001*****aaa********021****=(A4&" "&C4)***030
5**002*****bbb********030****=(A5&" "&C5)***035
6**002*****aaa********035****=(A6&" "&C6)***040
f4: =IF(COUNTIF($D4:$D600,D4)=0,(E4-C4),(E4-C4)/COUNTIF($D4:$D600,D4))
f5: =IF(COUNTIF($D5:$D601,D5)=0,(E5-C5),(E5-C5)/COUNTIF($D5:$D601,D5))
f6: =IF(COUNTIF($D5:$D601,D5)=0,(E5-C5),(E5-C5)/COUNTIF($D5:$D601,D5))
So basically: If a car is using multiple cost centers for a trip it divides the total mileage among the cost center for said trip provided that the user enters the same start and end mileage on all the cost centers used. And if it doesn't have multiple cost centers it provides the appropriate amount.
=IF(COUNTIF($D4:$D600,D4)
=IF(COUNTIF($D4:$D600,D5)
=IF(COUNTIF($D4:$D600,D6)
and so on
Any way to reference a column in access while referencing a specific point within that column.
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Nov 23, 2013
I am stuck at setting a validation rule for my percentage column. The entries in such column must be less than 20 and greater than 10.
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Jan 4, 2013
I have a memo cell in a table that I'd like users to be able to insert their name into (from the same form). Basically allowing a user to throw their name into the memo, then auto-clear the box. When they enter their name a date will automatically be added.
Obviously if it's bound it will update but then it can't be cleared, and it doesn't paste this to the bottom of my memo, it tries to place it as the first few characters of my memo.
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May 29, 2014
I have two tables of data, each relating to three business branches (branches A, B and C).
Table 1 shows the expenditure of each branch (by fuel, premises and wages).
Table 2 shows a number of units for each branch (mileage, floorspace and sales).
What I would like to do is calculate unit costs, based on the expenditure in Table 1, divided by a relevant unit in Table 2. The catch is that I want to have a third table which allows the user to specify which expenditure (from Table 1) is combined with which unit (from Table 2) to generate the calculated unit costs. I've been able to do this in Excel, and have attached an example. I've also attached an incomplete Access version with the first two tables. Given the complexity of my actual data, I feel this could be better handled in Access than Excel.
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