I have produced a query, which counts the number of records fulfilling each set of criteria, but I can't now convert that into the matrix presentation.
I have a attached a copy of what is produced currently through Excel.
Basically each count on the query represents one of the boxes within the matrix. For example if the record Impact is 1, and the Likelihood is 1, then it would be counted within the bottom left hand box.
I'm trying to print a report that displays only records from a particular site.
This is the code I've used:
Private Sub cmdReport_Click()
On Error GoTo Err_cmdReport_Click
Dim stDocName, strSiteName, stLinkCriteria As String
stDocName = "rptExtChkSht"
strSiteName = Me!cmbSiteName
stLinkCriteria = "[SiteName]=" & "'" & strSiteName & "'"
DoCmd.OpenReport stDocName, acPreview, , stLinkCriteria
Exit_cmdReport_Click:
Exit Sub
Err_cmdReport_Click:
MsgBox Err.Description
Resume Exit_cmdReport_Click
End Sub
I'm wondering whether it won't produce only these records because of the design of my report (attached), with the Site Name under the SiteID Header...?? I wouldn't have thought it would matter, but...
Any help greatly appreciated.
My aim is to produce a report - using a drop down list (of customers from customer table) so that users can look at customer history.
I have created a form with a drop down list of customers - from customers table. I have used this to filter the results for a query on the orders table (gives me a history of that customer). All this works perfectly. I get all the transactions for that customer.
My question - is there a way I can create the same result but in a report format instead of the datasheet format. I.e the user will be given the data in report format when they select the customer from the drop down list.
What I would like to know is this: I have produced a basic members table containing individual's details etc. How do I now produce an individual report for selected members (single page per member), in which I can determine which of the table details are included?
View 2 Replies View RelatedI have a database where we regulary import excel data to generated from a form sent to our clients. The excel data that we import normally holds around 10 to 40 records at a time.
The current process I use to do this is to run a macro that creates a new table (tblImportForm), and then run an append query to append those records to our existing main table (tblJobDetails). I should also mention that the macro first deletes the existing tblImportForm before creating a new one with the same name with the new data.I have used this method rather than appending the data straight into the existing tblJobDetails as I found I came into more problems with generating IDs etc.
What I want to do is have a report come up after the data has been imported/appended, that lists the new data imported with the new record IDs generated in the main table tblJobDetails. It would be easy to do this is if I only needed the data or could use the IDs in the first table I import to, but the idea of the report is to give the user the new IDs (PrimeKeys) from the second table that the data is appended to.I could maybe do a count of records in tblImportForm and then produce a report using a query from tblJobDetails that pulls that number (the count) of data from the last record backwards? But I don't know exactly how to do this.
I've been asked to consolidate data from a number of different sources, rationalise and set up some access controls to restrict viewing/editing. The raw data is combination of personal data, cost codes and dates.
My company supply labour and materials to offshore facilities, where our staff work on a rotational basis. These swings typically run 2 weeks on/2 weeks off, but often can run shorter periods. We need to track who is offshore and at which facility, both to prevent double bookings and identify when we can book people in for training etc. This data also needs to form the basis for our timekeeping application.
I've created the base tables successfully, rationalising where possible, however I cannot for the life of me figure out how to replicate the current process of assigning people to their rotation.
The travel team currently use a matrix where the user info is broken down by trade and name in the left hand column, then the dates are displayed in a row across the top. The process of allocation is then simply colour code the dates where the person is booked on or off.
__________________|1 Feb|2 Feb|3 Feb|
Electrician__________|____|____|_____|
___Fred___________|BLUE|BLUE|_____|
___Tom___________|____|____|BLUE_|
Mechanic__________|____|____|_____|
___Dave___________|____|BLUE|BLUE_|
Is this possible in Access at all, or if not, is there a means of at least displaying the data like this?
In my DB there is a set of company-running rules that are addressed to different groups within the company, like drivers, bookkeeping, warehouse, electricians etc. Both groups and workers scope and number might change from time to time. I need to make a table that holds which worker belongs to which of these groups (one worker to one or more groups). The easiest way of setting this for the user would be kind of a matrix-look form where lines would hold the name of workers, columns would hold the groups and at the cross points there would be check boxes to set or unset membership. However I can't find the way in what table sturcture this could be utilized.
View 4 Replies View RelatedI am starting out creating a training database to track training needs and expiring training etc.I'm just looking for some tips as to how to structure the tables and relationships..I have an employee table, department table and training type table.However im wondering how i can set up requirments and then match these to check if the person is trained up to date on all required skills?
View 2 Replies View RelatedI am designing a little database to hold physical activity log info for 2 school districts, required by a grant. Four-five times each year every kid (2000) will complete a log form for 3 days that lists separately for 34 intervals (1/2 hour each, from 7am - midnight) in which physical activity s/he engaged (59 options) and the level of effort of each (4 options, from light to very hard).
The log sheets look like a datasheet with 5 blank columns: #1 enter the activity code (1-59) and #2-5 mark an "X" in the column describing level of effort (light to very hard). There are 34 rows, each labeled from 7am thru midnight in intervals of 30 minutes. The kids **have to** enter an activity code and a level of effort on every row. They do this for three days in a row, 4-5 times during the year. (believe it or not ... federal grant requirement)
.........................#1 .......... #2 .........#3 ........#4 ....... #5
TimePeriod ......ActivityCode .Light ....Moderate .Hard ...VeryHard
7-730........ | .................. | ....... | ............ | ...... |............. |
730-8........ | .................. | ....... | ............ | ...... |............. |
8-830........ | .................. | ....... | ............ | ...... |............. |
I am maintaining survey responses (also 4-5 times a year) in this same database. I have a basic demographic table (Id, name, grade level, school). I am also maintaining eating habits (4-5 times per year) from food logs, like the activity logs, but these are for 5-7 days at a time. Finally, I will be importing number of steps walked for 4-7 days (also 4-5 times each year) from pedometer downloads, one per kid.
I have all tables and data entry forms except for this activity log set up, all data entered for the baseline period. What I would like to do with the activity log is something like a main form showing kid name, ID. I think I want to enter each row of the log (34 rows) into something like a datasheet, each row with a date field (I will use CTRL-' to copy down for one page of the paper log), and an activity code field (1-59 as codes) and a level of effort field (1-4, light to very hard).
What I think I want is one table for activity info, each record with these fields:
Kid_ID
Date_Logged
Time_Interval (these are the 34 rows, 7am - midnight, in 1/2 hour intervals)
Activity_Code (options 1-59)
Level_of_Effort (options 1-4)
I can see this in a datasheet format, but entering 2000 kids * 3 pages * 4-5 times a year [* 3 years] into Excel does not seem to be an efficient solution.
If I could open a form on the screen with a combo box to pick a kid and then pick a date, then fill in 34 rows of activity codes (1-59 as options) with a level of effort for each (1-4 as options), that would be great.
My obstacle right now is how to display 34 empty rows already loaded with an index related to the time interval, so that I don't have to enter that for each row -
Hence my subject descriptor, "data entry in matrix format". I am using Access 2007, Windows XP Pro (all service packs etc. up to date).
I'm trying to produce a report which uses a static deisgn and does not change. For example,I require in the detail of the report a table say 3 * 8 ....and in the report I need the data to fill each one of these cells. However I may not have 8 records , therefore I need the remaing columns/cells empty - the design of 3 * 8 must not change... at the moment I have a dynamic design so if i have 3 records I have 3 *3 table leaving a massive gap on the report.
View 2 Replies View RelatedI am very new to access, any way that I can have a popup box appear when I ask to produce a report and I can type in a parameter of my choice and it will produce a report based around that parameter?
I have a table that is directly linked to an excel spread sheet that is updated each week external to the database. I have to produce reports on the data contained in that table.
I have already produced reports that look for specific number and those reports are produced automatically.
I was wondering if there was some way I could open a form and type a number into a text box and it would produce a report around that number. e.g. "list all engines below X margin" and I can type any number in representing X and a report would be produced.
I have a table that is linked into access 2003. This table is updated by personnel in another location and I have to run a weekly report on engines that are below a certain performance level.
The column heading is MGT Margin and I have to list all of the engines that are below 20 degrees.
Can I run a query that looks at this table and produces a report of all the engines that are below 20 degrees?
I currently have to cut and paste each engine from the updated spread sheet every week onto a separate spread sheet and import that into access. If a query can be used to do what I am after I can use similar principles in other reports I have to run.
I am looking to call two different queries from report wizard to produce report. Getting error message what to do in this situation as both queries are important as i have to pick all records from query A and just one record from query B any other option to get this in report.
View 4 Replies View RelatedI have 2 tables
- Staff Position(Unique Position Name, Description, Hierarchy)
- Training (ID, Name, Description etc.)
I essentially want a table with Staff Position as the Field, and Training as the Rows. The intersecting entries/matrix will be Yes/No to say whether that staff positions requires that training.
Simple Example
..................... Worker ........ Senior ........ Principal
IT Training ......YES ............. YES .............. YES
Accounts ......... NO ............. YES .............. YES
Management ... NO ............. NO ............... YES
I need the user to be able to add as many training entries and as many staff positions as they want. It doesn't HAVE to be that sort of format...
I'm trying to setup an apparel matrix that will allow me to validate user entry on my inventory database.
We have garment styles and each style can have a variety of different colors and sizes. Some garment styles are available in some colors/sizes and not others. I created a table each for Style, Color and Size which contain the possible values for each of those. I then setup a form that lets the user pick a style and then in a subform create however many combinations of color and size they need. From this I would like to generate an item number such as 1100-Red-XL(style-color-size). I would also like to create a table from this that is essentially a list of all possible item numbers. Then later, when the user is adding/removing inventory I want to check to make sure that the style/color/size combo they are trying to Add/Remove exists.
I would also like to use the item number list to generate inventory status reports.
I'm stuck at how how to take the matrix form data, concatenate each style/color/size into a single field and then generate a new table with that.
I need to have MS access track various quantities of each of 500 items at 200 different locations. What is the best way to handle this.
View 9 Replies View RelatedHi,
I have a dataset with the following structure.
ColA------------>ColB----------->ColC---------->ColD
ClassA -------->OtherStud----->WorkWith----->PlayWith
AA --------------> DD ----------> 1 ------------> 0
AA --------------> EE ----------> 0 ------------> 1
AA --------------> BB ----------> 1 ------------> 1
BB --------------> FF ----------> 1 ------------> 0
BB --------------> GG ----------> 1 ------------> 1
BB --------------> KK ----------> 0 ------------> 1
CC -------------> AA -----------> 1 ------------> 1
CC -------------> BB -----------> 1 ------------> 1
ColumnA refers to students in ClassroomA, and Column B refers to "Other Students" in the school who could act as work and/or playmates. Note, ColumnB could also include some of the same students in ClassroomA who work or play with each other (For example, Students: AA and BB).
If a Student in Classroom A works with a student in ClassroomB, ColumnC takes the value of 1, and 0(zero) if otherwise
If a student in Classroom A plays with a student in ClassroomB, ColumnD takes the value of 1, and 0 (zero), if otherwise
So, looking at ColumnA, we find that there are three students: AA, BB and CC.
Student_AA for instance interacts with three students but only works with DD and BB. Similarly, Student_CC interacts with two students and works and plays with each of them.
Now, I am interested in constructing 2 separate matrices indicating which students in ClassroomA (1) Work and (2) Play with each other. This means that student_AA for instance works with student_BB, who is in his/her classroom, hence the cell in their matrix will have a "1". Again, Student_CC in ClassroomA works with and plays with 2 other members of his/her own class. So CC would have two "1s" in the matrix.
The resulting matrix for the "Works With" relation (ColumnC) among the 3 students in ClassroomA would look like this.
------>AA----->BB----->CC
AA---->0------>1------>0
BB---->0------>0------>0
CC---->1------>1------>0
This matrix is the output I am interested in. I would need to produce this matrix for the relation specified in columnC and ColumnD.
I would certainly appreciate some ideas to help me produce this.
Thanks in advance for your assistance.
Sincerely, DK
Hey all,
I'm not sure whether I should put this in two separate posts, but here goes...
I have just started constructing a database which has many levels.
Some of the field records may not have an entry (as they may not be known) and calculations must be done between these levels. The bottom level is in the form of matrices and I am unsure of what implications this could cause to implementing them in the calculations.
1) I assume from what I know that non-values (or empty record fields), will not work in queries (i.e. they will not be ignored, they will be given a value such as 0 to be used in the calculation). I therefore ask, is it easier to exclude these non-values from the query - or is it better to assign a default value such as -9999, then filter these values out?
Would it be easier to do this exclusion using a filter, or using code?
2) My second question may not even be possible but...
My calculations will involve using values from matrices. I am not sure of the most effective way of using these values in a query? I think there are several options, of which, these two may be the best options.
- turn a matrix from Excel into a table in Access (will mean lots of records - but can be done)
- link a matrix in Excel to an existing query in Access.
Now, the second option may not be possible, but what I would like to do is link a certain cell from Excel to a certain query - depending on the calculation.
i.e. Cell A4 used in Query1 and Cell A5 used in Query2.
I am sorry that I am so ignorant in these matters, but I have been asked to find out what the best way of approaching this is.
Thankyou all very much for your time, I hope what I am trying to achieve is clear!
Kindest regards,
Matt.
Hi,
I am looking to create a matrix like table in a form. It would be used for accessing the capability of Project Managers for a recruitment company. On the X axis there will be different industries (ie IT, Finance etc). On the Y axis there will be different categories (like strategy, applications etc). Then I will need some kind of drop down box to link it all together and give each person a score out of 5. So for example somebody could have a score of 2 for their Strategy knowledge in IT Companies but a score of 5 for their Strategy knowledge in Applications etc...
Does anyone know if this is possible and if so any help on how to construct this would be much appreciated,
Many thanks in advance, Alex
Hi
I have a table which keeps a record of days off sick.
The table has the field [First Day] = the first day they were off sick, in a dd/mm/yy format
and a [Last Day] = last day they were off sick, again in the same date format.
I need to have a query that will produce the actual day, and all of the days in between; so - if the First Day is 25/10/06, it will produce "Wednesday"
and then the last day is 27/10/06, it will produce "Friday"
But, I also need it to produce "Thursday" (which would be the 26/10/06)
Any ideas??
Thanks
Maria
I have a form in which I am trying to build a matrix scoring system.I have two fields one called Offending Consequences and one called Offending Likelihood. The first field is limited to a list 1 to 5 and the second to a list A to E. What I want to do in a field called Offending Score is a kind of grid where:
1A scores 2 and is coloured green
up to
5E scores 10 and is coloured red
How do I get the Offending Score field to register the whole list of 25 possible combinations, 9 possible scores and 5 possible colours?My knowledge and understanding of access dbs is only moderate.
I am trying to get this data to display in a matrix format.How can I get it to display multiple entries in there, such as Fiona and Chloe in the FR box?
View 14 Replies View Relatedif I got a 4 x 4 matrix table - 4 rows and 4 columns - MS Access 2007/2010 the values should exist as below with no repetition of any number in any of the cells.
1 2 3 4
5 6 7 8
9 10 11 12
13 14 15 16
a number should not repeat in any of the cells.I set a primary key on cloumn 1 and defined unique on all the fileds but that doesn't work since 1 columns does not know what the other cell contains and no relationship exists.
I'm trying to convert a matrix within a table (m x n) to a single column. So basically
1 2 3
4 5 6
7 8 9
to
1
2
3
4
5
6
7
8
9
I would do this in excel, but the problem is I have already over 1 million rows, and I'm converting 48 columns into one (too much for excel). Is there a way to do this via a macro or query?
The other catch is that I want to repeat Column A (which has the username) with each row of data, for example
Joe 1 2 3
Sam 4 5 6
Jeff 7 8 9
to
Joe 1
Joe 2
Joe 3
Sam 4
Sam 5
Sam 6
Jeff 7
Jeff 8
Jeff 9
I have 2 comboboxes to select a product no, and a unit of measurement
I have a materialprices table with unique records, keyed on productno and unitno, so i should get either one or no records returned from the following SQL
However, if i compare the values of the returned records with the search values and the tests, it shows a difference, although the difference is then showing as zero when I evaluate it.
(I found this because initially I had written the code using seek, and was trying to ensure I had located the correct record)
I have actually got round this by testing the abs difference as being greater than a minuscule value.
ie
If abs(rs!pmpprodno - cboProd)>0.01 Or abs(rs!pmpunit - cboUnit)>0.01 which does not produce an error
I could understand this if I was testing real numbers, but these are all integers - any ideas anyone?
so ignoring the dims - ignore any typos - the code compiles and executes properly - its just the equality test thats the problem
function lookupmat as boolean
strsql = "select * from tblmatprices where [pmpprodno] = " & cboProd & _
" and [pmpunit] = " & cboUnit
Set rs = CurrentDb.OpenRecordset(strsql)
If rs.eof Then
lookupmat = False
rs.Close
GoTo exitproc
End If
'having used the above where clause to find an item, this test now seems to produce a difference, even though the figures are the same!
If rs!pmpprodno <> cboProd Or rs!pmpunit <> cboUnit Then MsgBox ("Unexpected - There is a difference " & vbCrLf & _
"cboProd = " & Format(cboProd, "###.0000000000") & _
" Lookup = " & Format(rs!pmpprodno, "###.0000000000") & vbCrLf & _
"cboUnit = " & Format(cboUnit, "###.0000000000") & _
" Lookup = " & Format(rs!pmpunit, "###.0000000000") & vbCrLf)
'and now both of these tests are showing a difference! of zero
If cboProd <> rs!pmpprodno Then MsgBox ("Prod Was different " & cboProd - rs!pmpprodno)
If cboUnit <> rs!pmpunit Then MsgBox ("Unit Was different " & cboUnit - rs!pmpunit)
lookupmat = False
rs.Close
GoTo exitproc
End If
Hi everyone,
I really need help with transforming this table/data:
Project Date(dd/mm/yy) Value
----------------------------------
A...........1/1/2007...............100
B...........2/2/2007...............200
C...........3/2/2007...............300
D...........4/5/2007...............400
E...........5/5/2007...............500
F...........6/5/2007...............600
G...........7/6/2007...............700
into the following data format (13 columns in total, with 7 rows):
Project Jan Feb Mar Apr May Jun Jul ... Dec
-------------------------------------------------------------------
A............100.................................. ..........................................
B.....................200......................... ..........................................
C.....................300......................... ...........................................
D...............................................40 0.........................................
E...............................................50 0.........................................
F...............................................60 0.........................................
G................................................. .........700...............................
Assuming today is January 1st 2007, the 2nd column must starts with current month.
If someone can post me the SQL, or give me some tips or direct me to an article on how to achieve the results above..it'll be most appreciated.
Thanks in advance..