Tables :: Table Relation With Sub Groups
Jun 18, 2013
I new to Access, I have used MS Works spreadsheets and database. Im working on a database for a non-profit to enter weekly donations.I have tables below:
1. DonorsT (names...) table
2. FundT (names...) table
3. SubFundT (names...)table
4. DonationT table (for cash, check, checkNumber ext.. )
5. DonationToFundsT table.
The Relation set up:
DonorT DonorID PK (1 to many) DonationT DonorID FK
FundT FundID PK (1 to many) SubFundT FundID FK (so the main Funds can have many SubFunds)
Because one donation can be split to many Funds/SubFunds:
DonationT DonationID PK (1 to many) DonationToFundsT DonationID PK
SubFundT SubFundID PK (1 to many) DonationToFundsT SubFundID PK
My question:
As you can see donations can only be recorded to SubFunds:I can work around this by having the first SubFund name be the MAIN Fund nameBut I was hoping there was a way to enter donation to the main Fund and the SubFundsExample with this set up:
General Fund
General Fund $100.00
Repairs $50.00
Total to General Fund $150.00
What I would like
General Fund $100.00
Repairs $50.00
Total to General Fund: $150.00
Because this data will be entered by people that dont work with Access much Im trying to make it simpler for them.
View Replies
ADVERTISEMENT
Sep 1, 2014
i have 2 tables
1. Actors Table
2. Movies Table
i create a third table so i put manually the id of an actor than the id of the movie belong to this actor.so in the third table we could see the movie more than one time because there are many actor in the same movie..could i get the result in the third table or anything but with an easier method because it takes too much time to finish it i have more than 1000 film.
View 4 Replies
View Related
Jun 6, 2005
Hi everyone,
I cannot figure out how to link my tables. Here is my problem: I have one main table that contain informations about contracts (No folder, name of the provider, etc.) And I have 12 other tables. Each of them contains informations about one specific type of invoice. for exemple, one table is used for gaz billing, an other one is used for shipping, and so on. Now I don't know how to link all these tables with my main one. Because one entry in the main table have a 1-to-many relationship with all these tables. should I leave the relations, and just retreive information manually?
Here is the definition of the main table:
No - AutoNumber and primary key
Localisation - Text
...
The definition of the 12 tables is:
NoBill - AutoNumber and primary key
NoAutoInstallation - that contains the No from the main table
Total - total of the bill
I'm really confuse. Thanks in advance for your help!
View 1 Replies
View Related
Apr 30, 2008
hi
i have a database to manage utility bill payment , it consist of
- Bills :
- billID
- Benificiary Name
-Cost Center
- Bills Transaction :
-TransID
-bILLid
-BillDate
-BillAmount
-Payment Transactions :
-PayTranID
-bILLid
-PayAmount
-PayDate
-BankRef
i made a union query from Bills Transaction and Payment Transactions to calculate bills balances which is : billid,sum(Bills Transaction.BillAmount)-sum(Payment Transactions.PayAmount)
all is working well , but the problem is i cannot find any relation between billtransaction
and billpayment ( per bill ) , cause i wish to payment details for each single bill transaction
the normal case is : bills issued as monthly basis but may fully or partially pay as the following cases :
- each bill transaction may fully pay one time
- in some cases : each bill transaction may fully pay but in multi settle
- multi bill transaction (per BILLID) may fully pay one time
IN CONCLUSION : each bill transaction should be stteled fully within one or two or maximum 3 months , say bill balance for each bILLID shall be zero.
how i could find a relation between this two transaction ( bills and payment ) to preview
payment information for each single bill transaction
exapmle :
billID : 39
BILL Transaction BillPayment BillsBalance
Bill Date - Amount PayDate- Amount
jan08 - 1000 1-1-2008 1000 0
feb08 -1200 5-2-2008 800 400
15-2-2008 400 0
mar08 1900 1900
apr08 1100 30-04-2008 3000 0
may08 1200 05-05-2008 900 300
jun08 1300 30-06-2008 1600 0
View 13 Replies
View Related
Jan 30, 2014
I am trying to create a warehouse database in acees 2007 and 2010 that can track goods that come in.i have two types of goods Specials which is not on my current stock list and Current stock of which i have a excel sheet of around 32000+ items.I have 2 warehouse to put the stock in with over 100 locations.I am trying to track the stock that comes in by saying it is Special or Current stock if Special and i enter the data it should add it to my Stock sheet if current I can choose it from the Current Stock list; allocate it to a location .
Lastly i need to be able to move the stock either from one location to another in the warehouses or to a customer on a orderI have created a few tables and tried to link it as best i can after reading 100's of posts and access for dummies
tblProduct
ProductPK-Autonumber
ProductCode - Text
Description - Text
Dept - Text
tblLocation
LocationPK - AutoNumber
Location - Text
lnktblPtoductLocation
LinkPK -Autonumber
ProductFK - Number(long integer)
LocationFK - Number(Long Integer)
Qty - Number
PoNumber - Text
DateIn - DateTime
i set this up as a many to many relation and that is as far as i got.when i try and enter a location for a product to test it say i cant update location field and things like i cant enter data on the one side of the many to many relation.
View 14 Replies
View Related
Feb 4, 2008
Usually, a lookup column looks like this - "Take the value stored in this lookup column, use it to find some information in another table, and then display the information from that table in this table."
I need to Take the value stored in this lookup table, use it to fill two separate tables depending on ordertype. If the order is type1 I fill table 2 if order is type 2 I fill table 3
I have a database with 3 tables:
Table 1:
ID autonumber primary key
ORDR (numeric value increases by 1)
Table 2: Oders printable info1
ID autonumber primary key
ORDR (linked to Table 1 )
Table 3: Oders printable info2
ID autonumber primary key
ORDR (linked to Table 1 )
It's a piece of a large dabase and hard to explain, but I have to enter specifinc information in Table 1 then with relationship enter that information in Table 2 or Table 3 depending on the order type. Table 2 and 3 hold other information that is used to generate a report. Table 1 provides start unique identifier increased by 1 like, ORDR-001, 002 003 etc.
I never have to enter or should I say link same order number from table1 to both. Would like to prevent it by acident too.
Do I need a junction table to make it work? Is there a better way to make it work?
Thanks.
View 4 Replies
View Related
Nov 9, 2005
Hi!
I'm new to MS Access databases.
I'm trying to buil a database of a kind of elements. Every element has it's description (name, number, etc), but there are other parameters, which I want to add. I'll try to picture this:
Element_Table--
|
- Date
- Number
Element_Additional_Info--
|
- Data1
- Data2
For every element in Element_Table I want a seperate table Element_Additional_Info.
I tried to do this with relations, but for every element I have the same data in addition info.
Can anyone help me??
Thanks in advance...
--
Best regards
fahur
View 3 Replies
View Related
Apr 18, 2007
I've been stuck on this for hours. I have to create a relational database on a small company and when i try to create a query on anything i only get one record showing up, with no criteria. This is my relationship
http://img156.imageshack.us/img156/1809/relationshipsbi0.png (http://imageshack.us)
Any help would to make this relationship work would be greatly appreciated, i need to go ly down
View 3 Replies
View Related
Jun 11, 2007
I'm pretty new on access but I need to get a project done for my office which is a call center, we are trying to identify and quantify the reason our agents are calling our support desk, and I'm trying to set up a simple database that our support agents will feed up.
I have a table (A) that contains AGENTNAME, AGENTID and SUPERVISOR (every agent is assigned to a supervisor and there are four supervisors and around 60 agents) the primary key on this table is autonumber. I have another table (B) that is a lookup table and contains the reason CODES (Ex, GRAL INFO, RATE, ETC), there is another table (C) that is filled up using a form that pulls agents name from table A using a combobox, also pulls the reason codes from table B and fills date and time also. the problem is when I try to set up a report using all this data, I cannot get the SUPERVISOR name and AGENTID on such report, I think this may be related to the tables relationship and I´ve tried several options but cannot work it out.
Can you please help, any help from your vast knowledge will be greatly appreciated. Thanks in Advance
View 1 Replies
View Related
Mar 14, 2014
i have a table set up in a many to many relation with each other.
it is
tblProducts
productId PK
productcode
Description
Status
tblLink
ProductId PFk
Location PFk
tblLocation
LocationID PK
Location
QuantityIn
DateIn
PONumber
I have created a query that shows me the product by location and a query to show me locations with product...What i am trying to do is have a main for that show me the product and insert a list box(Form Control) that show me the locations and the quantity for that product. the problem i am having is that i cant get the query to only show me the results for the product on the main form it shows me all the products on all the locations on the list box.
View 3 Replies
View Related
Nov 30, 2013
I have a situation where i need to import a table in Access which is in Excel, After importing i need to know how can i break it up differently keeping relation of FK and PK intact: E.g.
Excel Sheet:
Name Biz ID Biz Name Address1 Address 2 Address 3 OrderNo Order Date
Person Record
ID(PK) Name Biz ID Biz Name Address 1 ....
Order Record
OrdIDPK ID FK OrderNo Order Date
How can i distribute it?
View 1 Replies
View Related
Jul 19, 2013
My challenge is to take about 200 boxes, all of which are stuffed with file folders, and to create a database of their contents. That's all well and good. I made a simple table that listed the record, the date, etc, but I ran into trouble fairly quickly when I came across a folder that had folders inside of it. Basically I need a way to represent the folder structure the way it is in the box that makes sense within Access. What I'm imagining is something like this:
Record 1
Record 2
Record Group:
- Record 1
- Record 2
Record 3
Record 4
More recently though, I'm wondering if don't need to make a whole new table for that set of data. I just don't know how to set up the relationship
View 8 Replies
View Related
Feb 17, 2015
I am trying to do is to make a for loop to insert multiple text fields in on table.
Depending on the counter (Zaehler) it should insert that representing text field. for example if Zeahler is 1 it should input whatever is inside the text field KVP_Kfm1 if its 2 then it should input the textfield KVP_Kfm2 and so on. here is the code that I'm trying to work but sadly it wont.I believe that the mistake is that my syntax is wrong but i cant figure out what is right.
Code:
For Zaehler = 0 To (Forms!frmCMP!txtAuslaufjahr - Forms!frmCMP!txtAnlaufjahr)
SQL = "INSERT INTO tblLifecycle_Projektion(ID_Berichtstand, KVP_Kfm, KV P_technisch, AeJ, MoPf, skAe, MiBst, Sonstige_Effekte, " & _
"KVP_technisch_FTR, KVP_Kfm_FTR, AeJ_FTR, MoPf_FTR, sk Ae_FTR, Sonstige_Effekte_FTR, Jahr) VALUES " & _
[Code] ....
View 3 Replies
View Related
Oct 13, 2011
In my table, a column contains different fac# like fac-0086, fac-6200, and fac-0049 (they can be duplicated). These fac# can be categorized into 4 groups. Each week I need to load a list of records from spreadsheets into my cumulative table. The original spreadsheets have fac# but no group code. If I want to group the records by their fac#, how should I deal with it?
View 4 Replies
View Related
Mar 23, 2008
Hey guys,
OK, your gonna have to bare with me a little bit as its hard to explain and if any VB is given please add a few annotations as I have to explain everything i do in a report (doest have to be too detailed, just to make the code understandable :) ) and if it needs better clarification feel free to ask :), but basically, I have the following relationship set up:
http://img512.imageshack.us/img512/3246/relationnshipswd9.jpg
At the moment, because of the way it is set up, I cannot create a record in the transactions table unless an income record is given for it (because tb_income (one) to tbl_transactions (many)) but the way I want to work is as follows:
If you have a look at the tables tbl_transactions and tbl_income and their link. The way I want the system to work is when a new transaction is made, a new income record in the "tbl_income" table would be made with the date (in tbl_income) being the date at that particular time and all transactions created on the same date would all go in the subdatasheet for that one record created for that date; and if another transaction is made on an alternate date (say 00:00am of the next day) another income record would be created automatically with the date being of that particular day etc.
My other problem im facing is that everytime there is a transaction created, I want the stock level(s) field of products in that particular transaction to be decreased by the quantity purchased of that product but i have no idea how to do so
Any help?
Thanks a lot in advance!
Daniel
View 4 Replies
View Related
Jun 23, 2007
I'm using the new Access. I never created a relationship till now. I linked three databases. I expected to enable a right-click and launch and be able to see all the records in the linked databases. Nothing happened. What am I doing wrong.
Bob
PS Is there a way to review the code used to creat relationship. I'm from dBase 4 where we had a dot prompt or regedit, not graphics. Not a complaint. It might taker me abit.
View 4 Replies
View Related
Apr 14, 2005
Im wondering, i have goten pretty comfortable with vba and undbound projects. Now im facing a pretty big project, and it got me thinking should i even bother with relationshops and alll that other stuff you need when making bound forms. i figure all the relationships can be codded in vba.
Let me know on your opinion
View 1 Replies
View Related
Aug 8, 2005
Im trying to make a computer invoice and quotation system, and im not having much luck. I have 2 table, one called products which has my product details (eg, product_code = cpu_amd_athlon64_3500) and a stock table, which uses that product code to call up all the other details. I want to go to my stock table, enter in my product code, and it brings over the product description and price from the products table. Ive been fiddling with relational databases and forms but i cant get it. Any help is much appreciated!
Subaru
View 3 Replies
View Related
Apr 11, 2006
The problem:
I have a table: TBL_INVOICES
and I have table TBL_SHIPMENT_NOTES
One invoice can have many shipment notes, so a created a
One to many relation between TBL_INVOICES and TBL_SHIPMENT_NOTES
However, the shipment notes are created earlier, thus there is no
invoice_ID when I create a shipment note.
How to deal with this problem ? Please, help ...
View 3 Replies
View Related
Jul 4, 2007
Hi guys
thank you in advance for any idea/info!!
i have 2 tables, P.O and Invoice. In PO tbl i have an Invoice field with Index set to Yes (No duplicate)
On a form based on PO table, I couldnt enter a new record due to this so i set the Index back to NO
Now..I have a combo bound to PO table with a query taking a list serial number from another table. I want to filter away whatever serial numbers from this list that have been added to PO so i write this SQL
"SELECT DISTINCTROW tblComputer_Cabinet.[CC_Serial #]
FROM tblComputer_Cabinet, tblPO
WHERE (((tblComputer_Cabinet.[CC_Serial #])<>[tblPO].[CC_Serial #]))
ORDER BY tblComputer_Cabinet.[CC_Serial #];"
which worked fine before i removed the index
Why was it?
View 2 Replies
View Related
Dec 17, 2007
I have basically a list containing 400 names and addresses. For each address, an event can occur. If and when it does, I add 3 fields to hold the date, type, and result of the event.
Simple enough, but I am at a complete loss as to how to make a simple rdb with table 1 containing 400 rows of address data and table 2 containing event data. Hopefully somebody can help me.
My table in Access 2000 in its simplest form consists of the following fields:
ID (primary key)
Address (actually several fields)
Date1
Event1
Result1
Date2
Event2
Result2
|
|
DateN
EventN
ResultN
View 10 Replies
View Related
Aug 9, 2011
I have two tables, one for jobs and one for clients. I have a one-to-many relationship, so one client can have many jobs. Due to a problem with data entry, I have some client records that have no job associated with them. I need to delete these records.
View 1 Replies
View Related
Feb 12, 2008
Hello Again!
First I just want to say thanks to everyone because you guys are great and have helped me with more than one database. Now for my problem...
I've been searching the forum and reading a lot of the posts about how get the most recent date from a query using Max. My problem is that I don't understand SQL. :confused: So, the stack of papers that I printed out to help me aren't really helping at all. ^_^
I know that I don't necessarily need to understand SQL if I know what to put into it -- so please help!
I need to pull the most recent date from a list of court dates that are updated on a subform of a subform. This way I can print a list of names to watch for in a given week.
The tables involved go as follows:
BaseTable
CrtTable
CrtSubTab
BaseTable is linked 1:Many via [ID#] to CrtTable
CrtTable is linked 1:Many via [Court ID#] to CrtSubTab
I need to find out the most recent court date [Pending Court Date] from the CrtSubTab for each [ID#] depending on the quarter (which is a field [Quarter] in the CrtTable). I will set [Quarter] criteria to pull from a choice selected on a seperate form prior to running the query. In addition, I'd like to have the dates that are pulled fall within in a specific date set, which I can also input on the same form that restricts the quarter. This I know is a simple Iif statement using < & >. But - will that impact my ability to use Max through SQL? I have seen several posts referencing the need to use two queries.
Pertinent Fields by Table would be:
BaseTable - [ID#], [Last Name], [First Name], [Middle Name], [DOB]
CrtTable - [Quarter]
CrtSubTab - [Pending Court] (which gives the hearing type), [Pending Court Date] (which provides the date)
Thanks and I hope I gave enough information.
View 11 Replies
View Related
Apr 28, 2012
How to create a validation rule in relation to another fieldname in the same table?
For example, the first field line is the serial number, and when something is entered for the serial number the OTHER field line (which is quantity) needs to be 1, otherwise it stays blank.
I use access 2007 or 2010 depending what computer I'm using.
View 3 Replies
View Related
Jul 3, 2013
I made a database with 3 tables:
"city"
"company"
"person"
Each company has a director (I choose from a list that's bound to "person" by its ID field)
Each person lives in a city (I choose from a list that's bound to "city" by its ID field)
So:
- a person's city is stored in "person" as the ID of "city", so I only have numbers (1, 2....)
- there can be two persons in "person" with the same name (the only thing that differs them is the city they live in)
The problem is:
When I try to choose a director in "company" from a list, it shows me the name, surname and the ID of the city the person lives in, all from the table "person". The trouble is, since there can be two persons/directors with the same name, I really need to see their cities (the real city name, not just its ID). But I still want the city in "person" to be stored as ID of "city".
I attached my database so you can see what I'm writing about.
practice.accdb
View 2 Replies
View Related
Aug 20, 2004
Hi all,
Is there any option to count the number or records relating to
a specific field. Here is the details..The db is for a school and there is a tables for
class and students. I am using a form to enter students details. I had created a
relationship with these two tables. i am using a query to get the details regarding a specific
class like classname, class teacher like that.. Is there any way to calculate the number of students in that specific class.
now i am using the query as follows
SELECT Class.*
FROM Class
WHERE (((Class.ClassID)=[Forms]![Class]![ClassID]));
I had created the relationship with the above two tables with classid as the primary key
thanks in advance
Thanks
View 1 Replies
View Related
