Tables :: Turning Off Rounding Function In Calculated Fields

Jan 22, 2013

Is there anyway to turn off the rounding function in calculated fields - I need to divide a currency amount by a whole number to calculate the number of full coin bags that will be needed (bags contain different totals according to the coin value) - a whole number.

Then the result is used to calculate how much loose coin will remain.

But regardless of the field type and/or the format, the number rounds when I reduce the decimal places to zero. I need the result to be the whole number and to calculate as the whole number.

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Calculated Field - Rounding To .99

Jun 25, 2015

So I have a Calculated Field

If the price is .01 to .08 I want it to round up to .99 if it is 1.00 to round down to .99

The current Calculated Field is this:

Code:
IIf([ORIG_LOCATION]="",0,IIf([ORIG_LOCATION]="DL",Round([SHIPPED_PRICE]*1.667,2),
IIf([ORIG_LOCATION]="PJ",Round([SHIPPED_PRICE]*1.25,2),
IIf([ORIG_LOCATION]="SB",Round([SHIPPED_PRICE]*1.667,2),
IIf([ORIG_LOCATION]="WF",Round([SHIPPED_PRICE]*1.25,2),
IIf([ORIG_LOCATION]="CNC",Round([SHIPPED_PRICE]*1.667,2),
IIf([ORIG_LOCATION]="CNB",Round([SHIPPED_PRICE]*1.25,2),
IIf([ORIG_LOCATION]="WFS",Round([SHIPPED_PRICE]*1.25,2),0))))))))

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Tables :: Calculated Fields As Data Type In Tables - Calculating Total?

Apr 23, 2013

I am using calculated field as a data type in access 2010.

They are working fine.

However, I added a new field and now the final calc won't work.

I have Subtotal adding loads of fields together. Works fine.

Then I have a VATunit field which is a double integer, so enter 20 and my next field is VATTotal calculates the SubTotal + the VATunit by doing (Subtotal/100)*VATunit. This calculation is fine and gives me the correct amount.

The next field is a Total field. Which adds Subtotal and the VATTotal together. Howver, the Total is the same as Subtotal. It is not adding the VATTotal to it?

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Tables :: Calculated Fields From Two Tables / Based On Relationship In Third Table

May 29, 2014

I have two tables of data, each relating to three business branches (branches A, B and C).

Table 1 shows the expenditure of each branch (by fuel, premises and wages).

Table 2 shows a number of units for each branch (mileage, floorspace and sales).

What I would like to do is calculate unit costs, based on the expenditure in Table 1, divided by a relevant unit in Table 2. The catch is that I want to have a third table which allows the user to specify which expenditure (from Table 1) is combined with which unit (from Table 2) to generate the calculated unit costs. I've been able to do this in Excel, and have attached an example. I've also attached an incomplete Access version with the first two tables. Given the complexity of my actual data, I feel this could be better handled in Access than Excel.

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Queries :: IIF Statements - Rounding Value In Calculated Field

Mar 24, 2014

I am using access 2010. I have a query with an iif statement on a calculated field im trying to round up. ex.

Code:
TotalDiscount: Round(iif([field1]="Piece",[int]-[decr],[field2]*[field3]/[field4],3))

I get an error something like "wrong number of arguments or expression on comma.

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Queries :: Rounding Value In Calculated Field In Crosstab Query

Aug 4, 2015

I have a very basic query with the following calculated field in it:

ProjRevNRC: IIf([ProjRevDate]>=DateSerial(Year(Date()),Month(Date()),1),[CurrentNRC]*[Rev Flow Through],0)

I went into the properties if that field inside the query design and changed it to Standard with 0 decimal places and it worked fine.

But when I based a crosstab query off the query that contained the above calculated field, I cannot seem to get the numbers to format correctly. 1231313.424 is shown instead 1,231,313 and I don't have a line in the Properties window to even change the decimal places. It doesn't recognize when I change the format to Standard. I have tried using Round([ProjRevNRC]) which gets rid of the decimal places as desired but does not show commas.

I'm sure it's a simple part of the Round expression that I am missing but nothing has worked.

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Reports :: Rounding A Calculated Field (Nearest 3 Decimals)

Apr 17, 2013

I have a field that sums pounds. I need to convert this to tons (rounded to the nearest 3 decimals), then multiplied by $67.50. This will calculate a fee payment.

This is what I have now:

Code:
=Round(Sum([Hazardous_Waste]/2000*67.5),3)

The total pounds is 2675.

After dividing by 2000, Access generates a number of 1.3375. It rounds 1.3375 to 1.337 which generates an incorrect final total. Not sure how to alter this to round properly.

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Tables :: Calculated Fields In A Table

Sep 27, 2012

I have three columns where A is a number, B is a number and I want to make C = to the greater of the two. i.e.

Col A = 10, Col B = 12 therefore Column C = Col B or Col A = 12, Col B = 10 therefore Col C = Col A

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Tables :: Multiple Conditions In Calculated Fields

Jan 9, 2013

is there any way to put into the calculated field (in expression builder) conditions? What I need is something like

Sum If (Table1.Field1="Y" And CurrentTable.Field2=Table1.Field3)

I means sum how many times there is "S" value in the field1 Table1, but only for records where the field3 in Table1 is equal to the value in the actual table in Field2 (in the actual row).

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Tables :: Need Multiple Calculated Fields In One Table

Aug 8, 2014

I am great with Excel but not soo much with Access 2010. I Excel, what I needed to do was very simple but duplicating what I did in Access is not soo easy.I am trying to calculate billings for FSA & HRA. I have set up one table with all the data. I want to add columns to the table to calculate:

1. Is there an account balance-excel formula:
2. If the account is still active
3. If the plan year run out is "active runout" or "runout over"
4. calculate each account type with a rate *count of FSA accounts = total to bill

Here are my excel formulas that for the life of me I can't get to work.

Account balance==IF(V2="HCRA",(IF(AB2-AD2>0,"Available Balance",IF(AB2-AD2=0,"Zero Balance","Negative Balance"))),((IF(AC2-AD2>0,"Available Balance",IF(AC2-AD2=0,"Zero Balance","Negative Balance")))))
Active runout/runout over=
=IF(AG2="YES","Active Runout",(IF(S2=W2,(IF(AF2>$AJ$1,(IF(AH2="Zero Balance","Runout Over","Active Runout")),"Runout Over")),(IF(AE2>$AJ$1,(IF(AH2="Zero Balance","Runout Over","Active Runout")),"Runout Over")))))
Active account=
=IF(D2<$AJ$1,"NO",IF(W2>$AJ$1,IF(S2=W2,"YES","NO") ,"NO"))

Can I have calculated fields that refer back to a calculated field?

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Modules & VBA :: Calculated Date Fields In Tables

Jul 29, 2014

I want to use an expression to compare 2 dates and calculate the date of the last set of accounts for a company. The user will enter(DD/MM) of the company year end e.g. 31/12. I then want to compare this with todays date (in another field) to ascertain if the month has already passed in the current year and hence calculate the last year end. i.e. If (current month>company month end), year end date is DD/MM/YYYY (where YYYY is taken from today's date), year end date is DD/MM/(YYYY-1). I am not a programmer and although I understand database theory (from the teaching perspective) I am not expert in developing databases.

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Turning Current Fields Into Autonumber

Jun 26, 2007

Hi all.

I have been tasked with replacing an external database in house and obviously the external database has multilpe tables joined by various id fields. I'm assuming when they created the db they were assigned autonumber qualities etc to create unique numbers.

However, I can't replicate that in mine. I have the external references for existing data fine. But ho do I now create a new record with a unique number in the existing field.

I tried setting it to primary key and/or no duplicates etc but it's expecting me to enter a number.

I imagine I've got to set some kind of loop to count from one and matech it and then when it finds a number not currently in use it'll stop and use that but how to do that........

Cheers for any help.

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Queries :: Turning 2 Fields Of Data Into 1

Jun 17, 2014

I have a table in a database where the telephone numbers are in two separate fields, i.e. [123] (which is the areacode) and [456-7899]. Is there a way to take the two fields in this table and put combine these two numbers into one field so the new field will be in this format.... [123-456-7899]?

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Problem With Rounding With DateDiff Function

Dec 11, 2005

Hi all

l'm running a query that has a field with the following formula;

[Anniv_date]=01/03/2006
[NextEBDay]=01/07/2006
[LastPayToDate]= In this case is 25/11/2005

To_Anniv_wks: IIf([Anniv_date]<[Forms]![DateEB]![NextEBDay],(DateDiff("w",[Forms]![DateEB]![LastPayToDate],[Anniv_date])),0)

The result returns 13. However l know the answer should be 14. Coz when l enter the information in excel l get 13.71.

l've tried using the round function with no luck. Any suggestions would be appreciated.

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Tables :: Averaging Calculated Fields While One Field Is Blank

Feb 5, 2015

Access 2010 database.

I am trying to get an average from several numbered fields, which some may occasionally be blank.

=Nz([JanUS],0)+Nz([FebUs],0)+Nz([MarUS],0)

I get an error message that says "The expression =Nz([JanUS],0)+Nz([FebUs],0)+Nz([MarUS],0) cannot be used in a calculated column. This is a hypothetical expression being used.

The real expression is ...

([GC A1 - 2]+[GC B1 - 2]+[GC C1 - 2]+[GC D1 - 2]+[GC E1 - 2]+[GC A2 - 2]+[GC B2 - 2]+[GC C2 - 2]+[GC D2 - 2]+[GC E2 - 2])/10

This expression works great until a field is left blank, and then the average box is left blank.

The fields I am trying to add are Long Integer. Would that affect it?

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Tables :: Stock Update - Calculated Fields And Lookups

Aug 7, 2013

We have our access database with a bit of a messy structure?

We use our database to record sizes of our product. I am hoping to improve it by adding the items we have in stock to prevent manufacturing more.

Basically our main database called "Make & Model 1" has a list of various makes and model numbers, each model number lists various information needed to manufacture a replacement part.

Customers order the part and these part details are entered into a table called "Order Detail" What I would like to happen is that when the details are entered a calculated field adds the data entered to a text string. I need to match the text string to the same text string in a table called "stock" as there could be one part that matches hundreds of models.

Basically the "profile" "Colour" "height" and "width" make the string and this is what I need to match and tick a box / populate the number of items in stock. Eventually I would like this to reduce by the amount ordered but lets do one step at a time.

I am using Access 2010

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Sum Function At Footer Of Form Rounding Issue

Jan 14, 2008

I am having a small problem when using the Sum function on the footer of my form. I am using the following:

=Sum([UnitQty]*[UnitCost])
UnitCost is a currency and UnitQty is a number

This is working except for one senario. Sometimes the quantity is a decimal. For instance, 27.75 X 0.5 = 13.875. It appears that when the sum is totaling this, it does not round up to 13.88 like I need it to. I also tried the following with no luck:

=Sum([UnitQty]*Round([UnitCost],2))

Any ideas?

Gregg

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Queries :: Rounding Function To Always Round UP In MS Access?

Oct 10, 2014

I know the Round function exists in MSAccess, but what I need is one that will always round up, and never round down!

Easy enough in Excel, but I can't find one in Access?

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Reports :: Calculated Fields On Tables - Removing Zeros From Report

Apr 24, 2013

I have calculated fields on my tables and used zero values as default to show totals. But when I view my report, all the zeros appear. Don't want those zeros to appear on the report.

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Forms :: SUM Function Produces Error From Calculated Function

Jan 30, 2014

I have a project at hand and it's been a predecessor of mine and client has asked me to do some work on it and extend functionality - but I have not really delved into Access before and I have had to worked my way through to this final snag :/

The Main Form has one sub form. This sub form allows the user to add multiple order items i.e. qty, stock, description from records within the system - fairly straight forward.At the last column of each row is the sub total of those particular items i.e.

Qty Unit | Item ID | Total
-----------------------
2 | 1234 | 80.00
------------------------
1 | 43526 | 20.00
------------------------
> | |

So the total is a function of =[Qty Unit] * [Unit Price].Then in the Footer of this SubForm is the Sub Total

=SUM([Qty Unit] * [Unit Price])

All fine and well..... However, the additional functionality kicks in.

Lets add the additional customer_id from the Main Form. Each Item bought is dependent on the customer_id i.e. they get special prices depending on who they are.So a New table is made which has the Item ID and SpecialPriceID (of a table to define as a specialPrice) and the Price linked to this Item and Special Price category. So say that there are two groups of users "wholesale" and "nonwholesale" these would be SP_1 and SP_2 and each client is defined either one of these, and each stock item has a Price for each SP_1 and SP_2. Hopefully I've explained myself there.

Back to the SubForm. So now the Total needs to calculated differently with needed the external customer_id from the Main Form.

Code:

Function CalculateSpecialPrice(ItemID As String, CustomerID As String, Unit As Integer)
Dim SPSelect As String
SPSelect = "SELECT Price FROM [Items_SpecialPrices] WHERE"
SPSelect = SPSelect & " ItemID = '" & ItemID
SPSelect = SPSelect & "' AND SpecialPriceID = (SELECT SpecialPriceID FROM Customers WHERE customer_id = " & CustomerID & ") "

[code]....

its the sub total I just keep on getting #Error on. I have even watched (using alerts) that the correct return variable is the same as the individual rows. This is the equation I used for the SubTotal within the footer.

=SUM(CalculateSpecialPrice([Item ID], [Form]![FormName]![CustomerID], [Qty Unit]))
#Error

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General :: 2 Fields From Separate Tables Needed To Create Calculated Field?

Aug 19, 2013

The interface being used is a main form with various tabs and a subform on each of these tabs.

There is one field ('max power density') in my database that is calculated using 'Max Rated Power' and 'Cylinder Capacity' however these are in different tables and subforms. The 'max power density' and 'max rated power' are in table and subform 1 but 'cylinder capacity' is in table and subform 2. Is it possible to keep them in separate tables/subforms and still calculate the field?

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Tables :: Time Field Keeps Turning Into Calendar

Jun 9, 2014

We are setting up a table and are trying to get a field to be a "time" field. I've changed the field to "date/time" and have chosen 'short time' in the background but when I open the table it keeps giving me a calendar to choose from then turns it into a time.

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"rounding Up" Calculated Expressions

May 15, 2006

I have got an expression to calculate the number of weeks between the charging start date and the dispatch date - wanting the system to round up the answer to the full week eg if start 1/Jan and dispatch 14/Jan then system correctly returns 2 weeks, if dispatch date is 15/Jan then I want it to return 3 weeks but it still returns 2 weeks and same right up to say 20/Jan difference. Is there any simple round up function similar to excel, search has proved fruitless.

No of weeks: DateDiff("ww",[charging period start],[dispatch date])

Any help appreciated thanks IW -- Cleveland. UK

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Reports :: Summing Calculated Fields On Reports And Tables To Include Cents?

Feb 18, 2014

In my tables i have used calculated fields. one of the fields is to "total expenses." In a report, i need to show the sum of all the "total expenses", the filed populates in the report but the cents are missing. for example if the amount is 6080.40 it shows as 6080. how can i get around this? I have tried changing the decimal point value to 2 at which point the value turns to 6080.00 when it should be 6080.40 (i am a beginner at this i am assuming the answer will probably involve c++ or visual basic's, two concepts i am not familiar with.)

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Forms :: Decimals In Number Fields Automatically Rounding?

Aug 5, 2013

I have created a sub form in a form that allows data entry for order details. I have a column that holds order amounts that automatically rounds up or down, and I don't want this. I have examined the back end table properties for this particular field, and the number field is set to general.

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Tables :: Stop Value From Rounding In A Table?

Mar 5, 2015

How can I stop rounding of a number when it is written to a table ? The "Data Type" is "Number" and defined as "Long Integer", "Standard", and "Auto". The number appears with two (2) decimal places on the form, but when inserted into the table (using the SQL "INSERT" statement), it's rounded up (i.e. 34.75 to 35.00).

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