Tables :: Get Table To Populate When User Moves Onto Next Record?

Sep 20, 2012

My form has been set up to enter and display info.However, the table it goes into is not populating until the user has finished his/her session and closes the form down. We need this info to update earlier, preferably on entry, as we require certain elements to be able to populate other forms.

The MainForm displays all information and the School or Team name is entered through this form, going into the School or Ministry table.This generates an autonumber which is then used in the TeamMember table to identify team members within each team. the only way we have access to this autonumber is by shutting the mainform down and then reopening it. Which event in the property sheet do I require to get the table to populate when the user moves onto next record?

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Form Event To Alert Before User Moves Onto Another Record

Sep 20, 2005

Hi,

I have a form with some bound fields and some unbound fields. If I make any change to the bound fields I can use the "Before update" event to perform some actions when a user tries to move onto a new record.

What I now need is if a user doesn't make any change to the bound fields but makes a change to an unbound field - how can I check this before the next record is displayed. Is there any event I can use? Each time a user tries to move to a new record I want to check first if they have added anything to an unbound field.

Users can move onto the next record using buttons or the record navigator at the end of the form.

Many Thanks,

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How To Get Request Form To Update After User Moves To Next Record

Aug 20, 2012

I have a form with three subforms (Request, Employee Availability, and Employee Assign) in the image below. The user enters the ID in the Assign form (#4) which relates to the request at the top. When the user moves to the next record I want the value of the "Assigned" field at the top to be updated to "yes" for the record with the same ID as enter below.

In the end the following item with disappear when you return to the record: ID #4, Employee ID 109187, and Request ID 2 from the below form. My problem is I not sure how to get the Request form to update after the user moves to the next record.

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Forms :: Requery Moves The Record Back To 1st Record

Sep 2, 2013

I have a form which has 3 subforms based on a table with a combo box. When I select value from the combo box the data on the subform changes accordingly using the 'Requery'. However, they also show the record from the 1st value of the combo box. Is there a way I can get this solved?

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Moving To Tabbbook Moves To Next Record

Jun 2, 2005

I have a tabbook on a bound form, and an unbound combobox just before the tabbook. Whenever I tab or enter out of the combobox the form goes to the next record. Is this supposed to happen? If so, how do I stop it.

Many thanks in advance,

Aidan

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Requery Moves Focus To First Record

Oct 31, 2006

I have a sub form on a tabbed control. In the subform I have some calculated controls and I make them recalc when ever data in other fields change bu entering a recalc cmd in the update event of the required fields. That is all fine but the problem is that the forms focus moves to the first record and I need it to stay on the active record.

I have tried requery, recalc and refresh methods and they all do the same thing.

All I need to do is up date the calculated controls each time a field is updated and stay on the same form but it's eluding me.

Thanks

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Tables :: Populate A Field From One Table To Another

Aug 7, 2013

I have a small database to keep track of some student information. Right now I have one table where a student is first entered with their contact information and then other tables that house specific information about other areas related to the student (if there's no longer with the school, paperwork is complete, etc.). The primary key for all of it is their student ID. The tables are linked parent/child with forms, etc., so that when I open a form having to deal with one of the related tables (student active status), and pull up the student's ID from the first table, it'll then populate that ID into the status table, even if something else isn't added.

What I need is really that when I create a new student on the first table with their contact information, that their ID is populated into all of the related tables, without waiting for additional information to be added. This is because I need to run reports to see who is missing information, etc., and without their ID showing up in that second table, I'm not getting accurate results. How would I set this up?

Sample of tables with smaller number of fields:

Table 1 - Contact Info (always done first for a new student)
Student ID
Name
Address
Email

Table 2 - Student Inactive Status (want the ID numbers to be the same quantity as table 1, even if Student ID is then the only completed field in this table)
Student ID
Inactive status type
Date

Table 3 - Paperwork (same issue as table 2)
Student ID
Submission Date
Approved By

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Tables :: Auto Populate Field In Table

Feb 15, 2015

I have a table ([AllNames]) that a field ([Past_Employers]) is being auto-populated, and I don't want it to.

[Past_Employers] population is setup form a form, which references a separate table of employer names [Employers].

If I enter a new record directly in the [AllNames] table the [Past_Employers] field populates.

[Past_Employers] is a multi-value field (yes ugh - I know!!!) and is not required.

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Tables :: Populate Lookup Table With Data?

Nov 22, 2013

I have problems understanding lookup tables, especially how to populate them with data. I'm working on an exams database, and have many such tables...

Table for Students
Table for Subjects
and a lookuptable for studentsubjects

Table for Classes 1, 2, 3, 4
Table for Subjects Eng, Math, Geo, Chem... 11 subjects in all
and a lookuptable SubjectClasses

Having inserted data for all subjects and all classes, should I then go ahead and Insert data for SubjectClasses? There will be 44 items!

Even more appalling, studentsubjects table will have (no of students * 11) for my small school, it will be 1,760

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Tables :: Populate A Table With Report Names

Apr 1, 2015

I want to populate a table with the database's reports.

And somehow be able to select a row and open a report in design view.

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Populate Junction Table Related To 3 Tables

Dec 8, 2013

I explain , I have 5 tables :

Class ( classID , classname,... )
Student (studid , firstname, lastname , classID ,....)
Course( courseid , coursename )
Term ( termid , termname , begindate , enddate )
Score ( scoreid , studid , courseid , termid , score)

Note :
1) A class can contain one or more students (one-to-many between Class and Student tables)

The table "Score" is a junction table between three tables : Student , Course and Term because it contains three foreign keys ( I could use a combination of 3 foreign keys to make a primary key ! ) .

The tables ; "Class", "Student", " Course ", "Term " already contain data for each table I created a data entry form .

My biggest problem is how to create a form to enter students' grades or scores for each student that belong to his class.

I do not know how to do it especially since the idea is that :

On a form I would like to use ComboBox to select a class that displays student's list from class selected and a ComboBox in same form to select course and another ComboBox to select a term and then enter grades or scores for each student

This is my general idea to enter students' grades. The rules are :

A class contains one or more students
Each student takes one or more subjects.
Each student gets scores for each subject and each term(quarter)

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Union Query - How To Populate 5th Table With All Data From 4 Tables

Sep 24, 2014

I have 5 tables in access 2010, 4 of them have data in them and I need to populate the 5th table with all data from the 4 tables. I know you have to create a Union query, but i dont know the sql statement

Table 1 - data
table 2 - data
table 3 - data
table 4 - data
table 5 - combine data from table 1, table 2, table 3, table

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Tables :: End User Input To Pull A Specific Record

Dec 5, 2012

I want to use a Form or Report to have the end user enter say a Customer # or the Customer Last Name and then have Access pull and display that record so that the end user can than print all the saved information from that record.

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Tables :: Auto-populate By Matching Data To Another Table And Selecting Corresponding Field

Sep 16, 2013

I have with my database. It's holds cost data including purchase made in foreign currencies which need to be converted to GBP using the correct exchange rate so a variety of reporting & stats can be performed.I have a table called Costs within which there are 2 fields

Purchase Currency
Exchange Rate

I also have another table called Exchange Rates 13/14 within which there are 2 fields

Currency
Exchange Rate

When a value is entered in the Purchase Currency field on the Costs table (this is a look up field linked to Exchange Rates 13/14 so it shows the listed currency in drop down) I need the database to automatically populate the Exchange Rate column in Costs i.e. match the value in the Purchase Currency field to the Currency field in Exchange Rate 13/14 and populate with corresponding Exchange Rate from Exchange Rate 13/14.I have tried the following and none work:

SQL Tried

1.
UPDATE Costs
SET ExchangeRate = [Exchange Rates 13/14].[Exchange Rate]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency

2.
UPDATE
Costs
SET
ExchangeRate = [Exchange Rate]
FROM
[Exchange Rates 13/14]
INNER JOIN
[Exchange Rates 13/14]
ON
Costs.[Purchase Currency] = [Exchange Rates 13/14].Currency

3.
SELECT [Exchange Rate]
FROM [Exchange Rates 13/14]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency

I know it is possible to have a drop down for Purchase Currency which shows 2 columns (both Currency and Exchange Rate) you can then use the exchange rate figure for a calculated field. The problem I have is that I am importing data into the costs table from excel. In Excel I can only have 1 value in the Purchase Currency column on the upload template. If I just have Euro in this column the database does not match it to the Euro in the Purchase Currency drop down and also store the correct exchange rate.

Or is the alternative to put this into the calculation of GBP Unit Cost where this somehow matches the Purchase Currency in the Costs table to the Currency field in Exchange Rates 13/14 tables and uses the appropriate exchange rate from Exchange Rates 13/14 to calculate GBP Unit Cost in Costs table.

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Auto-populate Junction Table Based On Equal Fields In Different Tables?

Jun 24, 2014

Is there an easy way to auto-populate a Junction table [in access 2010] given the following two tables with a many-to-many relationship for Tasks? The two tables are

Table 1) tblTasks (TaskID (PK), Description), and

Table 2) tblMeasures (MeasureID (PK), Description, Tasks)

If JCTN table is JCTN_Tasks_Measures (TaskID, MeasureID), is there a way to populate when tblTasks(TaskID) == tblMeasures (Tasks)?

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Forms :: Creating User Record - Input Multiple Tables From Form

Mar 28, 2015

I am building a form to create a user record and at the same time i have some yes/no options which are located in other tables but when i want add a user i cannot select any yes/no options they seem locked?

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Tables :: Adding A User Stamp In A Table?

Dec 19, 2013

I am trying to add a user stamp in a table. I have seen online that perople put a macro (Before Change) in microsoft access 2010 but I dont understand how to use that.

I have seen you are suppose to do something with = Environ("username")

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Tables :: Auto-populate Table Field From Calculated Field In Another Table?

Jan 15, 2015

I am creating a database to keep up with the expenses for my art business. I have a table for Vendors with a field (Mileage) for one-way mileage that I enter manually (EX: 11.8 miles). Then I have a calculated field that basically just multiplies the Mileage field times two to get total mileage to and from my house to vendor location. (Total Miles) {The reason I want to do this this way right now is because I didn't keep up with my mileage this year and I am having to look up the distance from my home to each location)

Then I have a "supplies" table where I show the date, the vendor, the item, cost, etc, and I want to add a Total Mileage field based on the calculated Total Miles field in the Vendors table that will automatically populate based on the vendor of each transaction. I just can't remember how to make this work and I know just enough SQL to be dangerous.

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Forms :: Refreshing Textbox If User Deletes A Record From Table

Feb 6, 2015

I have a form with a Count textbox. It's control source is a field named "Audit Count" in the table "DB Audits". The idea of the textbox is to display a running count of how many audits a specific auditor has completed that day. To do this I have the textbox set up with a default value of:

Code:
=DCount("[Loan Number]","DB Audits","[Auditor] = fOSUserName() And [Audit Date] = Date()")+1

Assuming I'm using the DCount function correctly, this is supposed to count the number of [Loan Number] records entered in the "DB Audits" table by the auditor (whose name is found using fOSUserName()) on today's date. So, for example, when opening up the form at the beginning of the day the Count textbox would read 1 and when the auditor clicked Save and New it would increase to 2.

The problem I am having is something I encountered while doing some random tests of the form. If an auditor submitted an audit (let's say the 1st of the day), the form correctly displays the next count as 2. However, if the auditor were to delete the record from the underlying "DB Audits" table while the form was still open, if they were to enter a new record, the Audit Count field would display 2 even though it should be 1 (since the 1st record had been deleted).

How can I have the Count textbox refresh whenever someone deletes a record from the table while the form is still open? I tried a Requery command using the AfterDelConfirm event but I couldn't get it to work.

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Auto Populate User Name In Form

Aug 3, 2004

I am need of something that will help me auto populate the user name on a form. What I am thinking of is setting something that is diplayed when the form is open, asking users to enter their name. I then want this name to be populated in the user name of each record they update.

Can anyone help me? This sounds like a pretty easy thing to do , but sometimes what I think should be easy turns out to not do-able!

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Modules & VBA :: Allow User To Select Record From Subform And Add It To Table - Insert Statement

Jun 18, 2013

I have a sub form with staff records on it within a main form. I am trying to allow the user to select a record from the sub form and add it to a table, here is my code which, to me, looks correct. However it gives me an error saying "Syntax error in INSERT INTO"

Code:
Private Sub Command3_Click()
Dim dbs As Database
Dim sqlstr As String
Set dbs = CurrentDb
Forename = Nz(Forms!frm_Capex_Submission!frm_staffSub.Form.shy_forename, "")
Surname = Nz(Forms!frm_Capex_Submission!frm_staffSub.Form.shy_surname, "")

[Code] ....

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Forms :: Populate Textbox Based On User Log In

Mar 3, 2014

Code:
Private Sub Check253_AfterUpdate()
If Me.Check253 = -1 Then
Me.Text254 = DLookup("[Lot]", "[tblAutoGen]", "[Inuse] = -1")
Me.Text256 = DLookup("[Exp]", "[tblAutoGen]", "[Inuse] = -1")
Me.Text258 = DLookup("[Lot]", "[tblEthanol]", "[Inuse] = -1")

[Code] ....

I am using the code above on my form and it seems to be working. My question is there a way to populate a textbox (Text255) based off a login?

For example, lets say JSmith is loged in to the computer. Is there a way that JS could populate Text255? If then say JCarter is logged on, the JC populates Text255.

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Forms :: Second User Record Changes When First User Selects Record

Jul 31, 2014

I have a database for mutli users which is split. Front end is available separately for 3 users. These users make data entry in the same form from their front end form. This particular form has combo box that retrieves data based on selection in combo box and the use starts filling the data in the subform. Upto this, form is Ok, no problems seen.

But when the second user opens the same form from the split database front end stored in his computer, and once the second user selects another record from the combo box, first user's record also changes immediately to the record of Second user. Both users now have the same record even though the form is separately accessed from front end.

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Reports :: View One Record From Master Table And Many Record From Slave Tables

Dec 23, 2013

I have got problem with ms access report. I want to make a report which is based on

1) first master table
2) first slave table
3) second slave table

I have done some research and decided to do some form with subform. So I have got the view one record from master table and many record from slave tables in one view.

But it turned out that it has become duplicate records. (the relationship are ok - it duplicate master record as many as slave records)

So:
1) how i can do ms access report from multiple tables - one master record with multiple records form slaves tables

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Tables :: Auto Populate Field Based On Answer Of Another Field In Same Table

Feb 28, 2013

Within my table if Field 1 has an answer of Self (from drop down), then, I would like Fields 6-12 to auto populate; however, if Field 1 does not have an answer of Self, then leave Fields 6-12 blank.

I am not quite sure how to lay this out. I am using Access 2010.

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Tables :: Cannot Add Or Change A Record Because A Related Record Is Required In Table

Oct 22, 2012

Currently I keep getting this error: "You cannot add or change a record because a related record is required in table"..My current tables are this:

Primary Table with persons info:

Primary Key - Auto number generated
Name
Address
Email
Phone

I have 4 other tables with use check boxes.

ex:

Table 1 - Geographic locations visited

ID - Auto generated
USA
CANADA
ASIA
ECT...

Table 2 - Languages Spoken
ID - Auto generated
Spanish
Chinese
English

Table 3 - Skills
ID - Auto generated
Hunting
Dance
Singing
Weaving

Is this not a genuine one-to-one relationship table? I mean No two people would have had visited the same places and speak the same language no? I tried to create a one to one relationship with the primary key to the auto generated ID of the child tables but I'm sure that is not how you do it. Also when I try to save the check boxes in my form and I close it and come back it doesnt save and is blank again. Is it because my form gets its information from a query that takes all the information from all the tables.

how I can get this to work properly? Am i to make use of a foreign key? I've read a lot about it online and watched youtube videos but I dont see why I need it here in this case. Is there a way to set the IDs in the child tables to be the ones from the primary table? Or do I have to use a foreign key and manually input the primary ID into them?

Or would it be better to have all these child tables in the primary table and have one large table instead? I just didnt do that because one of them has like 20 checkboxes with cities and locations

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